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Filing Coordinator Jobs in Virginia (NOW HIRING)

inoventures LLC

Human Resources Specialist

Mclean, VA · On-site

Onboarding employees, managing employee files, coordinating H1B and Green card filings in addition to supervising recruiting efforts are essential skills. With a sense of urgency, work with ...

Clark Construction Group

Office Coordinator

Sterling, VA · On-site

$17.75 - $23.75/hr

The Office Coordinator must be able to work independently and enjoy the administrative challenges ... Maintain accurate documentation and filing systems. * Other duties may be assigned, as necessary.

LotusWorks

BIM Coordinator

Manassas, VA · On-site

Review models for compliance with project standards and naming conventions. * Assist in organizing and managing model files within the Common Data Environment (CDE). * Track coordination issues and ...

Socket.dev

BIM Coordinator

Manassas, VA · On-site

$65 - $90/hr

Review models for compliance with project standards and naming conventions. * Assist in organizing and managing model files within the Common Data Environment (CDE). * Track coordination issues and ...

New

Clark Construction Group, LLC

Office Coordinator

Sterling, VA · On-site

$17.75 - $23.75/hr

The Office Coordinator must be able to work independently and enjoy the administrative challenges ... Maintain accurate documentation and filing systems. * Other duties may be assigned, as necessary.

Reese Family Services

Be Seen First

Day Support Coordinator

Hampton, VA · On-site

$19 - $20.19/hr

Summary The Day Support Coordinator will direct and supervise the activities of staff and ... Maintain current and accurate files on each individual served * Coordinate and conduct intakes ...

New

AET FEDERAL INC

Proposal Coordinator/ Writer

Tysons, VA · On-site

$55K - $70K/yr

The Project Coordinator provides proposal development and coordination support for federal and ... Organize proposal files, templates, and maintain version control throughout the proposal lifecycle

AET FEDERAL INC

Proposal Coordinator/ Writer

Tysons, VA · On-site

$55K - $70K/yr

The Project Coordinator provides proposal development and coordination support for federal and ... Organize proposal files, templates, and maintain version control throughout the proposal lifecycle

Benevis

Patient Coordinator

Colonial Heights, VA · On-site

$16.50 - $22.25/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Fredericksburg, VA · On-site

$15.75 - $21.25/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

New

AET FEDERAL INC

Proposal Coordinator/ Writer

Tysons, VA · On-site

$55K - $70K/yr

The Project Coordinator provides proposal development and coordination support for federal and ... Organize proposal files, templates, and maintain version control throughout the proposal lifecycle

Benevis

Patient Coordinator

Richmond, VA · On-site

$16.75 - $22.50/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Serenity C&C

Program Coordinator

Newport News, VA · On-site

Program Coordinator DEPARTMENT: Sponsored Residential Services FLSA STATUS: Exempt REPORTS TO ... files on each person served. 6. Coordinate, conduct meetings, and intakes as it relates to the ...

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Filing Coordinator information

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What are the most commonly searched types of Filing jobs in Virginia?

The most popular types of Filing jobs in Virginia are:

What cities in Virginia are hiring for Filing Coordinator jobs?

Cities in Virginia with the most Filing Coordinator job openings:

Filing Coordinator jobs near you

Data Acquisition Coordinator

DT Client Services LLC

Arlington, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

Job description

Big data is our business. At Data Trust, we provide the best political data in the market through our premier national voter file, combined with expansive consumer data inventories and individualized analytical models. We are enabling our right-of-center clients to create a data-first strategy.


Job Summary

Our Data Acquisition Coordinator assists with the intake, auditing, and processing of raw datasets, including voter file records and absentee/early vote data, from state and local offices nationwide. As the first step in our broader data pipeline, this role is foundational to the accuracy and quality of the data product we deliver to clients. This role reports to the Data Acquisition Manager within the Master Data Management department.

Responsibilities

- Coordinate with state and local offices nationwide to collect voter file and absentee & early vote data files

- Complete necessary data request forms accurately and timely to ensure data is received promptly

- Import and audit incoming voter files and absentee & early vote data files to ensure accuracy and completeness

- Set up and monitor automated ETL pipelines through Microsoft Azure Data Factory to ensure quick and accurate data import and processing

- Utilize Microsoft SQL and Excel to access, sort, organize, understand, and clean incoming data files

- Create and maintain stored procedures for data files to ensure accuracy

- Serve as a trusted point-of-contact for other internal teams regarding timelines and statuses

- Research and understand key election dates and deadlines nationwide

- Field and fulfill ad hoc projects from Client Services department regarding unique data file requests

Skills

- Excellent attention to detail and communication skills

- Comfortability with large, imperfect, raw datasets

- Ability to manage multiple competing deadlines and priorities

- Working knowledge of SQL

- Proficient with Microsoft Office and Google Workspace products

Qualifications

- Bachelor's Degree, preferably in political or data related field

- Previous internship experience, preferably in politics, campaigns, or a data related field

- Familiarity with or interest in conservative politics, election cycles, and campaigns

- Flexibility to temporarily work early, late, or weekend hours during peak election seasons, as needed


Benefits & Logistics

- Full benefits package including four medical plan options, dental, vision, life, and LTD insurance

- 401(k) plan with company matching

- Time Away plans including PTO, WFH, and Leave options

- Company-paid commuter stipends

- In-Person Monday through Thursday; Remote Fridays

- Conveniently located modern office space in Arlington, VA



For any inquiries, please contact hr@thedatatrust.com.


In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. As a matter of company policy, we are not able to sponsor visas.

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