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Filing Coordinator Jobs in Virginia (NOW HIRING)

Olshan Properties

Property Coordinator

Fairfax, VA · On-site

$75K - $80K/yr

Position Summary The Property Coordinator will work directly for the General Manager and ... Create, maintain, and update SL tenant files, to include obtaining insurance certificates and ...

W. O. Grubb

Office Coordinator

Richmond, VA · On-site

$16.50 - $22/hr

The Corporate Office Coordinator serves as the primary point of contact for callers and visitors ... Provides general administrative support, including filing, scanning, copying, document preparation ...

ROCS

Data Operations Coordinator

Ashburn, VA

$20 - $25/hr

Organize files and update information * Perform other ad hoc tasks that help the team effectively Requirements for Operations Coordinator: * Completed Bachelor's or Associate's degree or equivalent ...

inoventures LLC

Human Resources Specialist

Mclean, VA · On-site

Onboarding employees, managing employee files, coordinating H1B and Green card filings in addition to supervising recruiting efforts are essential skills. With a sense of urgency, work with ...

Benevis

Patient Coordinator

Richmond, VA

$15.75 - $21/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Colonial Heights, VA

$16.50 - $22.25/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

New

Benevis

Patient Coordinator

Norfolk, VA · On-site

$14.75 - $19.50/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Serenity C&C

Program Coordinator

Newport News, VA · On-site

Program Coordinator DEPARTMENT: Sponsored Residential Services FLSA STATUS: Exempt REPORTS TO ... files on each person served. 6. Coordinate, conduct meetings, and intakes as it relates to the ...

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Filing Coordinator information

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.
What are the most commonly searched types of Filing jobs in Virginia? The most popular types of Filing jobs in Virginia are:
What cities in Virginia are hiring for Filing Coordinator jobs? Cities in Virginia with the most Filing Coordinator job openings:
Filing Coordinator jobs near you

Seasonal Client Services Coordinator

Sparks Group

Winchester, VA

$24/hr

Contractor

Medical, Life, Retirement

Posted 13 days ago

Job description

Job Summary/Company: Sparks Group has partnered with a well-known CPA and Consulting firm in the Winchester area that is seeking a Client Services Coordinator for a 2-month contract opportunity Do you have at least 5 years of experience communicating with clients and handling administrative functions? If this sounds like the role for you, please apply today!
Responsibilities:

  • Manage the full cycle of tax document distribution, including coordinating the mailing of tax return organizers and engagement letters.

  • Generate, format, and accurately process a range of essential reports and correspondence.

  • Fulfill electronic file requests and manage secure data transfers.

  • Systematically organize and manage client documentation across physical and electronic platforms.

  • Ensure timely and accurate processing, scanning, and digital/physical filing of all tax return documents.

  • Execute the processing of E-filing for tax returns and extensions, adhering to all regulatory deadlines.

  • Provide logistical support for meeting coordination and scheduling.

  • Facilitate essential client communication to uphold efficiency and meet service expectations.

  • Coordinate the distribution of quarterly tax estimates provided by Client Service Liaisons.

  • Capture and relay client feedback and specific requests to drive continuous improvements in the client experience.

  • Cultivate and maintain strong, positive relationships with clients.

  • Provide versatile operational support by completing additional assigned duties to ensure firm-wide client and operational success.

  • Additional duties as assigned

Qualifications/Background Profile:

  • Associate's degree (A.A.) or equivalent from a two-year college (preferred).

  • Five (5) years of directly relevant experience in an administrative or professional setting (preferred).

  • Demonstrated strong computer literacy, with expert proficiency in MS Office 365 (Word, Excel, Outlook).

  • Uphold an unwavering dedication to integrity, teamwork, innovation, and client service.

  • Possess excellent verbal and written communication skills necessary for professional client and team interaction.

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This job is In-Person.

Pay Range: Hourly $24.00 to $24.00

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.