ZipRecruiter

Log In

1

Filing Manager Jobs in Virginia (NOW HIRING)

Ourisman Ford of Manassas

Filing Clerk - Part Time

Manassas, VA · On-site

$16.50 - $19.75/hr

Role Summary Ourisman Automotive Group is seeking a detail-oriented and dependable Part-Time Filing Clerk to support dealership administrative operations through document management, filing, scanning ...

Addison Group

Filing Office Assistant

Reston, VA · On-site

$18/hr

Job Title: Office Assistant (Filing & Administrative Support) Industry: Corporate Services ... Working knowledge of scanners, copiers, and electronic document management. * Strong organizational ...

Cooley LLP

IP US Filing Specialist

Reston, VA · On-site

$90K - $133K/yr

... or manager will provide direction on your schedule and any in-office expectations). Position Summary : The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and ...

Cooley

IP US Filing Specialist

Reston, VA

$90K - $133K/yr

... or manager will provide direction on your schedule and any in-office expectations). Position Summary : The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and ...

HEALTHEON INC

Contracts Manager

Hampton, VA · On-site

$77K - $104K/yr

Communicate with Government personnel, subcontractors, maintain contract files, manage document tracking databases, review contractor invoices for accuracy, investigate contract problems, and other ...

Reston Surgery Center

Health File Clerk

Reston, VA · On-site

$17.86 - $24.12/hr

You will work under direction of the Business Office Manager/Business Office Supervisor. What you will do in this role: * You will perform collection, processing, filing and maintenance of medical ...

next page

Showing results 1-20

All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Virginia

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Virginia?

The most popular types of Filing jobs in Virginia are:

What cities in Virginia are hiring for Filing Manager jobs?

Cities in Virginia with the most Filing Manager job openings:

Filing Manager jobs near you

Filing Clerk - Part Time

Ourisman Ford of Manassas

Manassas, VA • On-site

$15/hr

Part-time

Retirement

Re-posted 3 days ago

Job description

Ourisman, Trusted TraditionHere's to those who think differently. The ones who think that a car dealership's first priority should be the guest. Such a candid idea could only come from Ourisman. Because we're forward thinking, just like the communities we serve. Individuals who won't be constrained by how things "have always been done", but instead strive to do things "how they could be done" and "how they should be done." It is a philosophy we have infused into every fabric of our dealerships, from the bottom up, in every department, and in every Ourisman team member. Changing the way we all think about car buying is just the beginning. Role Summary Ourisman Automotive Group is seeking a detail-oriented and dependable Part-Time Filing Clerk to support dealership administrative operations through document management, filing, scanning, and general office support.More about the roleReceive and distribute incoming mail and packages throughout the dealership.Organize, maintain, and clean dealership folders and filing systems.Scan repair orders and supporting documentation.Scan and index paperwork into Reynolds.Assist with general administrative and clerical tasks.Provide support to various departments as needed.Maintain an organized and professional reception and office area.Handle dealership documents in a timely and accurate manner while maintaining confidentiality and professionalism.What we look forPrevious administrative, filing, clerical, or office support experience preferred.Strong organizational skills and attention to detail.Ability to handle confidential information professionally.Proficiency with Microsoft Office applications.Experience with Reynolds and Reynolds is a plus.BenefitsShort-term and Long-term disability insurance 401(k) plan with company matchPaid time off and holiday leaveOpportunities for professional development and growthOurisman Automotive Group is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Should you require accommodation during the interview process, please advise the hiring manager when contacted for an interview.