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Filing Manager Jobs in Virginia (NOW HIRING)

St. John's United

File Management, Reporting, and Documentation Duties Responsible for all new tenant and recertification tenant files and accompanying paperwork Certification/re-certification of households into ...

Apex Systems

File Transfer Engineer

Richmond, VA · On-site

$90 - $96/hr

Provides high level technical support, problem management, change management and maintenance on systems.* Performs problem analysis for complex configurations of critical file transfer systems.

Apex Systems

File Transfer Engineer

Richmond, VA · On-site

Provides high level technical support, problem management, change management and maintenance on systems. * Performs problem analysis for complex configurations of critical file transfer systems.

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Virginia?

The most popular types of Filing jobs in Virginia are:

What cities in Virginia are hiring for Filing Manager jobs?

Cities in Virginia with the most Filing Manager job openings:

Filing Manager jobs near you

Business Financial Manager (BFM)

Blue Sky Innovators

Arlington, VA • On-site

$150K - $190K/yr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 23 days ago

Job description

Blue Sky Innovators is seeking a Business Financial Manager (BFM) to join our highly experienced and qualified team. The qualified candidate will perform financial support to the Program Managers at a DoD Scientific Research & Engineering agency in accordance with DoD Financial Management Regulation guidelines, Comptroller, and DoD policies and procedures. This position requires an active Secret security clearance at minimum. Work performed will be on-site in Arlington, VA
Required Qualifications:
- Maintain a comprehensive understanding of a program portfolio, including approved programs, associated budgetary information for Congressional efforts, new initiatives, seedlings, SBIRs/STTRs, and all performers in order to respond to inquiries both from internal and external to the respective agency.
-Ability to act as a chief of staff/strategist for the program
- Assist with all aspects of financial management such as developing budgets based upon technical basis of estimate, interfacing with contracting agents, and helping to obtain attachments required for funding requests.
- Monitor financial systems to verify commitment, obligation and expenditure status for program portfolios.
- Maintain and organize files to store program related briefings, documentation, contracts, reports, etc., to include tracking of all deliverables associated with the program efforts.
- Assist in drafting source selection acquisition documentation including timelines, Special Notices, RFIs, and Broad Agency Announcements.
- Daily administrative duties as needed (calendar, travel preparation, escorting visitors, file management, presentation support, etc.)
Desired Qualifications:
- Experience creating Military Interdepartmental Purchase Requests (MIPRs) and Purchase Requests (PRs)
- Performs all duties independently without work product requiring significant rework and within requested timelines
- Minimum of 2 years' experience in DoD/government financial management preferred
- Bachelor's Degree in related field
Salary range for the position is $150,000 - $190,000 per year. Specific compensation will be determined by several factors including experience, education, skills, and knowledge. We also offer medical/dental/vision benefits and 401k contribution.
Blue Sky Innovators, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are a qualified job seeker with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access http://www.blueskyinnovators.com as a result of your disability. To request an accommodation, please email us at careers@blueskyinnovators.com and provide your name and contact information. Please note: this is only for job seekers with disabilities requesting an accommodation.

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