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Filing Manager Jobs in Virginia (NOW HIRING)

HEALTHEON INC

Contracts Manager

Hampton, VA

$77K - $104K/yr

Communicate with Government personnel, subcontractors, maintain contract files, manage document tracking databases, review contractor invoices for accuracy, investigate contract problems, and other ...

Montana

File & Data Specialist

Warm Springs, VA · On-site

The File and Data Specialist is responsible for creating and maintaining an employee personnel ... Bachelor's degree in Management Information Systems, Business, or closely related * One year of ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Virginia? The most popular types of Filing jobs in Virginia are:
What cities in Virginia are hiring for Filing Manager jobs? Cities in Virginia with the most Filing Manager job openings:
Filing Manager jobs near you

Litigation Paralegal - Richmond

Sands Anderson PC

Richmond, VA • On-site

$65K - $80K/yr

Full-time

Re-posted 7 days ago

Job description

Litigation Paralegal - Richmond, VA
Sands Anderson is seeking a highly organized, detail-oriented, technology savvy Litigation Paralegal to join our downtown Richmond office. This position provides substantive support to attorneys through all phases of litigation. The ideal candidate will have personal injury experience.
Key Duties and Responsibilities
  • Draft, proofread, edit, and cite-check discovery, pleadings, motions, orders, exhibits, and appellate filings
  • Manage e-discovery and support all phases of litigation, including trial preparation and post-trial procedures
  • Electronically file documents with General District Court, Circuit Court, and federal courts
  • Conduct legal research using internal and external databases and summarize findings for attorneys
  • Analyze and monitor case law, legal policies, and legal trends impacting clients
  • Organize and maintain electronic and paper case files using the firm's document management systems
  • Communicate with clients, consultants, experts, opposing counsel, and third parties at the direction of attorneys
Skills and Qualifications
  • Working knowledge of e-discovery platforms and litigation technology
  • Advanced proficiency in Microsoft 365
  • Advanced PDF skills, including Bates labeling, combining/splitting, optimization, and file management
  • Excellent organizational skills, attention to detail, and time management abilities
Preferred Qualifications
  • Bachelor's degree
  • 3+ years of experience in a litigation environment
  • Experience with state administrative law and agencies
  • Experience with electronic document management systems
  • Experience with online legal research tools
  • E-filing experience required
Additional Requirements
  • Excellent client service skills
  • Ability to work a standard schedule of 8:30 a.m. - 5:30 p.m.
  • Strong professionalism, reliability, adaptability and interpersonal skills
  • Ability to travel and work overtime as business needs dictate

Sands Anderson PC is an equal opportunity employer. Sands Anderson is a drug free workplace.
Salary Range: $65,000 - 80,000

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