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Filing Manager Jobs in Chester, VA (NOW HIRING)

SERVPRO

Job File Coordinator

Midlothian, VA · On-site

$20 - $24/hr

Work closely with Project Managers to ensure thorough and accurate project documentation from ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

IICRC

Job File Coordinator

Midlothian, VA · On-site

$20 - $24/hr

Work closely with Project Managers to ensure thorough and accurate project documentation from ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

Varsity Tutors

Basic Computer Literacy Tutor

Richmond, VA · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

ProspectBlue

Litigation Paralegal

Richmond, VA

... files Manage litigation calendars, including court hearings, deadlines, and case milestones Assist attorneys with discovery, motions, trial preparation, and other litigation support activities ...

Instrata

Project Management Administrator

Richmond, VA · On-site

Database & File Management: Maintain project documentation, plans, deliverables, and trackers in company and client systems. * Coordinate Deliveries: Schedule and track project material deliveries to ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What cities near Chester, VA are hiring for Filing Manager jobs? Cities near Chester, VA with the most Filing Manager job openings:
Filing Manager jobs near you

Assistant Community Manager (On-Site)

Goodman Management Group

Glen Allen, VA • On-site

$17.75 - $21.50/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 29 days ago

Job description

Goodman Management Group is a growing community association management company with Richmond & Chesapeake offices.  We are passionate about bringing new ideas and innovative technology solutions to the community management industry. We are building a team of talented individuals dedicated to making our clients' lives easier and providing them with the highest quality service possible.


Benefits offered are medical/dental/vision package (after 30 days), matching retirement contributions (after 30 days), unlimited PTO, cell phone stipend, industry driven continuing education, and the opportunity to earn bonuses based on job performance.  We know that work is essential, but it is not the end all/be all to how we live our lives.  Your life and family come first, and we will talk extensively about this in job interviews, where you can speak with other current employees about their experience working at Goodman Management Group.  


We are looking for an On-site Assistant Manager In Chesterfield, VA to join us. We want to meet you if you are a tech-savvy professional with excellent customer service experience. Our ideal candidate has association management industry experience, exceptional oral and written communication skills, and can develop engaging content. You should be a ‘people person’ who can provide excellent service via phone, email, or face-to-face with community owners.


BASIC FUNCTION AND RESPONSIBILITY:


The Assistant Community Manager will report directly to the Community Manager and assist with day-to-day operations  of HOA under contract with GMG. Expectation to maintain regular office hours on-site Monday - Friday 8:30AM - 5PM with flexibility to work from home one day per week. 


PRIMARY DUTIES:

  • Perform general office duties including but not limited to typing, file management, photocopying, mailing, faxing, answering telephones, etc. 
  • Maintain a basic understanding and knowledge of Association's governing documents: Declaration, Articles of Incorporation, Bylaws, Rules and Regulations, and Architectural Standards. 
  • Interact with residents, contractors, Board of Directors, etc. via phone, email, and in person and assist them with general questions and concerns. 
  • Assist with maintenance of files, budget compliance, and assist in the preparation of the communities' annual budgets and reserve plans.
  • Assist residents with general questions and concerns; resolution of resident inquiries and problems as they arise.  
  • Vendor management: Assist with communication coordination, performance of service, and/or related activities.
  • Attendance at Board of Directors and Annual meetings.
  • Coordination of clubhouse access, rentals and calendar. 
  • Complete property inspections of facilities and amenities to ensure proper maintenance.
  • Complete covenants inspections and process associated violations letters.
  • Takes reasonable safety precautions and does not share confidential information outside of coworkers. 
  • Maintain desk space in a neat and professional manner. 
  • Must always maintain a professional appearance. 
  • Performs other duties as assigned by Community Manager.