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Filing Manager Jobs in Chester, VA (NOW HIRING)

Apex Informatics

IT Support Role

Richmond, VA · On-site

This includes workstations, data network, voice network, server file management, vendor wireless hardware components, and network printers at multiple locations. This position will also support the ...

Sina18

General Manager

Sandston, VA · On-site

$65 - $75/hr

Manages all sources of revenue including the rooms, housekeeping, food and beverage, engineering ... Responsible for maintaining proper and confidential associate files, ie, personnel files, medical ...

SINA18 LLC

General Manager

Sandston, VA · On-site

Manages all sources of revenue including the rooms, housekeeping, food and beverage, engineering ... Responsible for maintaining proper and confidential associate files, ie, personnel files, medical ...

Peter Paul RVA

Finance Manager

Richmond, VA · On-site

$60 - $80/hr

Maintain employee records and personnel files * Support onboarding and offboarding processes ... Highly organized with ability to manage multiple responsibilities and meet deadlines * Strong ...

New

Campus Apartments

Assistant Community Manager

Richmond, VA · On-site

$18.75 - $22.75/hr

Organize and file all applicable reports, leases and paperwork * Accept service requests from ... Work with legal counsel and General Manager regarding legal proceedings * Answer telephones as ...

Campus Apartments

Assistant Apartment Manager

Richmond, VA · On-site

$18.75 - $22.75/hr

Organize and file all applicable reports, leases and paperwork * Accept service requests from ... Work with legal counsel and General Manager regarding legal proceedings * Answer telephones as ...

StyleCraft Homes

Portfolio Manager

Richmond, VA · On-site

The Portfolio Manager will be perform administrative and community management support for the ... Oversight of AP/AR, invoicing and file system.Maintains Association records including, homeowner ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What cities near Chester, VA are hiring for Filing Manager jobs?

Cities near Chester, VA with the most Filing Manager job openings:

Filing Manager jobs near you

Authorization/Compliance Manager

Behavioral Health Services of Virginia

Richmond, VA • On-site

Other

Re-posted 9 days ago

Job description

Description
DUTIES AND RESPONSIBILITIES:
  • Manages the operation of departmental
  • Act as the public speaker and public relations representative of the company in ways that strengthen its profile
  • Ensure adherence of the organization's daily activities and long-term plans to established policies and legal guidelines
  • Management of our Risk Management
  • Assess service capacity and staffing needs; ensures adequate staffing patterns.
  • Approves all personnel decisions, including position appointments, terminations, and disciplinary actions.
  • Oversite of all department compliance
  • Answer, screen, and transfer inbound calls from Managed Care Organizations (MCO)
  • Communicates with Quality Assurance to obtain documents from filing system and file room
  • Communicates authorization information to staff as updates are received
  • Communicates insurance discrepancies with staff as needed
  • Work with staff to investigate and determine the authorization status
  • Review forms for accuracy and completeness before faxing to MCO
  • Identifies and documents trends/problems with approvals and denials with authorizations
  • Modify and update tracking systems daily with the current status
  • Enters and transfers authorizations data in a timely and accurate manner into Electronic Health System
  • Assist with the appeals process when necessary
  • Any other assigned duties or responsibilities

Requirements
MINIMUM QUALIFICATIONS:
A Bachelor's degree in Social Work, Psychology, Human Services, or a related field from an accredited college or university;

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