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Filing Coordinator Jobs in Oregon (NOW HIRING)

The Caputo Group

HR Coordinator - Intake

Medford, OR · On-site

$22.25 - $29.25/hr

HR Coordinator - Intake The Caputo Group is a local, family-owned, professional employment ... Maintaining and updating employee files and information across multiple file systems, physical and ...

The Caputo Group

HR Coordinator - Intake

Portland, OR · On-site

$22.25 - $29.25/hr

HR Coordinator - Intake The Caputo Group is a local, family-owned, professional employment ... Maintaining and updating employee files and information across multiple file systems, physical and ...

MonteVista Homes

Purchasing Coordinator

Bend, OR · On-site

$55K/yr

I am responsible for assembling, coordinating, and managing all needed documents, such as site plans, plans, color selections, and files from internal and external assets, to ensure on-time permit ...

Pacific Coast Producers

Safety Coordinator

The Dalles, OR · On-site

$21.63 - $28.85/hr

The Safety Coordinator supports environmental, health, and safety operations across two ... Maintain, organize, and update all EHS training files, compliance records, OSHA logs, and safety ...

Advantage Dental+

Patient Coordinator

Hillsboro, OR · On-site

$22 - $24/hr

Gather patient information, create their files, and verify insurance eligibility * Maintain a ... coordinator * High school diploma required, a degree or additional education in a business or ...

Advantage Dental+

Patient Coordinator

Salem, OR · On-site

$21 - $25/hr

Gather patient information, create their files, and verify insurance eligibility * Maintain a ... coordinator * High school diploma required, a degree or additional education in a business or ...

Advantage Dental

Patient Coordinator

Myrtle Point, OR · On-site

$16 - $21.25/hr

Gather patient information, create their files, and verify insurance eligibility * Maintain a ... coordinator * High school diploma required, a degree or additional education in a business or ...

PrideStaff (Bend, OR)

Administrative Coordinator

Bend, OR · On-site

$25 - $28/hr

Maintain office organization, file electronic records, and handle routine phone coverage. * Support invoicing, trade show administration, and light shipment coordination as training progresses. Key ...

PrideStaff - Bend

Administrative Coordinator

Bend, OR · On-site

$25 - $28/hr

Maintain office organization, file electronic records, and handle routine phone coverage. * Support invoicing, trade show administration, and light shipment coordination as training progresses. Key ...

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Filing Coordinator information

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What are the most commonly searched types of Filing jobs in Oregon?

The most popular types of Filing jobs in Oregon are:

What cities in Oregon are hiring for Filing Coordinator jobs?

Cities in Oregon with the most Filing Coordinator job openings:

Filing Coordinator jobs near you

Transaction Coordinator (Alaska)

OR • On-site, Remote

Transactly Coordinators
See more jobs at Transactly Coordinatorsexternal

Contractor

Re-posted 6 days ago

Job description

At Transactly, now proudly a PLACE-owned company, we're not just coordinating real estate transactions-we're elevating the client experience. Through our powerful platforms, and a team of top-performing TCs, we're setting new standards for professionalism, white-glove service, and technology-powered excellence.

We're actively hiring experienced Transaction Coordinators who are ready to grow with us-by serving PLACE-level agents and teams with unmatched attention, care, and consistency. This is more than a job. It's a partnership in excellence, where your work is amplified by powerful systems, coaching, and opportunity.

What You'll Do
  • Deliver white-glove transaction coordination to clients procured by Transactly
  • Provide listing coordination for high-volume real estate professionals
  • Operate confidently inside Transactly's tech platform for task management and communication
  • Maintain transaction records and updates within Brivity, PLACE's tech platform
  • Practice proactive, professional communication with clients, agents, and co-op partners
  • Contribute insights and feedback to improve our platform, service model, and team culture
  • Step confidently into the ownership mindset-you are a reflection of PLACE values
What We're Looking For
  • 3+ years of real estate experience as a Transaction Coordinator or licensed real estate agent
  • Passion for organization, communication, and details
  • Willingness to learn contracts and compliance from multiple states
  • Strong working knowledge of residential real estate documents and timelines
  • Confidence using digital tools, platforms, and systems
  • Proactive, adaptable, and driven to exceed expectations
  • A heart for service, and a mind for solutions
Tools + Support You'll Receive
  • Access to coaching, training, and onboarding to get you ready for PLACE clients
  • Tech platform access to streamline your daily coordination tasks
  • Branded materials, tools, and templates to help you deliver with consistency
  • Back-end billing, client procurement, and support teams to keep you focused on service
  • Opportunities to grow your file count and elevate your income through excellence
Compensation
  • Independent Contractor (1099) - Pay per file
  • Errors & Omissions (E&O) Insurance Provided
  • Potential for high-volume file assignments based on performance
Are You PLACE-Ready?

We're not just filling roles. We're building a team of elite transaction coordinators who care about the details, own their role, and thrive in a high-performance environment.

If you're ready to grow your TC business, deliver exceptional service, and be part of something bigger-apply today!

Apply