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Filing Assistant Jobs (NOW HIRING)

Mccneb

Records Assistant

Omaha, NE · On-site

$17.58/hr

Greets students, faculty and other customers, directing them to the appropriate resources. * Assist with filing. * Assist with various office projects as needed. * Attend work activities or programs ...

RONDS

???? at Union City, California

Union City, CA · On-site

$20.50 - $28/hr

Coordinate contracts, NDAs, quotations, signatures, and document filing * Assist with meeting scheduling, travel arrangements, and follow-up tasks * Maintain CRM records, customer information, and ...

FNIC

Assistant Controller

Omaha, NE · Hybrid

Prepare quarterly reporting requirements and monthly Use Tax filing. * Assist in the preparation, filing, and reconciliation of federal, state, and local tax returns and related regulatory filings (i ...

First Insurance Group

Assistant Controller

Omaha, NE · On-site

Prepare quarterly reporting requirements and monthly Use Tax filing. * Assist in the preparation, filing, and reconciliation of federal, state, and local tax returns and related regulatory filings (i ...

RONDS

???? at Union City, California

San Jose, CA · On-site

$21.50 - $29.25/hr

Coordinate contracts, NDAs, quotations, signatures, and document filing * Assist with meeting scheduling, travel arrangements, and follow-up tasks * Maintain CRM records, customer information, and ...

Patenaude & Felix APC

Office Assistant

Canonsburg, PA · On-site

$15.50 - $20.25/hr

Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...

Patenaude & Felix, APC

Office Assistant

Canonsburg, PA · On-site

$18 - $19/hr

Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
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Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Fairfax, VA • On-site

Cogir Senior Living
See more jobs at Cogir Senior Livingexternal

$24/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 26 days ago

Job description

Job Type
Part-time
Description
THE COMPANY
Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members.
At The Virginian by Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career!
WHAT WE OFFER
• Competitive salary, bonus, and growth opportunities.
• Health, Dental, Vision, and Life Insurance.
• 401K with company match.
• Paid Vacation, Holidays, and Sick Leave.
• Employee Assistance Program,
• Generous Employee Referral Program and more.
POSITION SUMMARY
The Administrative Assistant role is responsible for supporting the leadership team in the community, specifically the Business Office, Human Resources, Resident Wellness/transition departments with functions such as communication with residents, families, and employees, resident billing, employee onboarding, employee Compliance, and various Administrative duties as assigned by the leadership team. This role also supports the front desk concierge team and works with multiple leaders to ensure the overall service excellence of the community.
The ideal candidate will have strong experience in senior living, be adaptable to changing priorities, and have a determination to provide excellent service to Residents and Staff. If you do not have any Senior living experience we can substitute that for Executive Assistant, Project Coordinator, and Healthcare Administrative experience. We are seeking a candidate that wants to learn more about Senior living and grow with a community that is expanding its services and care in the near future!
Requirements
KEY RESPONSIBILITIES
  • Assist Business Office Director with administrative responsibilities.
  • Assist Human Resources Director with administrative responsibilities
  • Assist Resident Lifestyle Director with administrative responsibilities
  • Assist Assistant Executive Director with administrative responsibilities
  • Assist in residents' contract documentation and filing.
  • Assist in staffing the concierge desk.
  • Regular support with filing and data entry.
  • Ordering office supplies and monitoring inventory of stock.
  • Assist in managing all resident and employee files.
  • Maintain all pet records for the community and ensure they are compliant with all state requirements.
  • Assist in month-end resident statement distribution.
  • Participates in all Administrative and Operational projects
  • Adheres to all policies and procedures of Cogir Senior Living.
  • Other responsibilities and duties as assigned.

Salary Description
21.00 to $24.00 an hour

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