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Events Assistant Jobs in Indiana (NOW HIRING)

City of Elkhart

Part Time- Event Aide

Elkhart, IN · On-site

$15/hr

... Events Assistant & Volunteer Coordinator with community engagement, planning, and implementing community events throughout the Parks system for all ages. PRINCIPAL DUTIES AND RESPONSIBILITIES ...

The City of Elkhart

Part Time- Event Aide

Elkhart, IN

$15/hr

Recreation Department's Events Coordinator and Events Assistant amp; Volunteer Coordinator with community engagement, planning, and implementing community events throughout the Parks system for all ...

AEG

Assistant Event Manager | LGM

Indianapolis, IN · On-site

Lead the inventory check-in process for the merchandise locations at the beginning of the events. This process will take place at LGM or on-site at the event/venue. * Assist in merchandising ...

Fourwinds

Banquet & Events Associate

Bloomington, IN · On-site

$11.75 - $14.75/hr

Provide attentive, professional guest service throughout weddings, banquets, receptions, and special events. * Assist with food service, catering support, and safe food handling as needed. * Bartend ...

Best in Boating

Banquet & Events Associate

Bloomington, IN · On-site

$11.75 - $14.75/hr

Provide attentive, professional guest service throughout weddings, banquets, receptions, and special events. * Assist with food service, catering support, and safe food handling as needed. * Bartend ...

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$10

$19

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How much do events assistant jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for events assistant in Indiana is $19.60, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $22.40 per hour, depending on experience, location, and employer.

What Is an Events Assistant Job?

An events assistant performs the tasks and responsibilities assigned by an event planner or an event hosting team. In this job, your duties could include ordering catering, decorating an event space, testing lighting and microphones, and running general errands to aid the event planner and other members of the team. Depending on the event, you may also work under the supervision of a head planner to schedule appearances by speakers or performers. An events assistant is an entry-level position in the party or event planning industry.

What are the key skills and qualifications needed to thrive as an Events Assistant, and why are they important?

To thrive as an Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or administrative experience. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving abilities help you adapt to changing circumstances and ensure smooth event execution. These skills are crucial for managing logistics, meeting client expectations, and delivering successful, well-coordinated events.

What are the most common challenges Events Assistants face during large-scale events, and how can they effectively manage them?

Events Assistants often encounter challenges such as last-minute changes, tight timelines, and coordinating multiple vendors simultaneously. To manage these effectively, it's important to stay organized with detailed checklists, maintain clear communication with team members, and remain adaptable to shifting priorities. Building strong relationships with vendors and anticipating potential issues can also help ensure smooth event execution. Proactive problem-solving and a calm demeanor are key attributes that help Events Assistants thrive in these dynamic environments.

What does an Events Assistant do?

An Events Assistant supports the planning, organization, and execution of events such as conferences, weddings, corporate meetings, and more. Their duties often include coordinating logistics, communicating with vendors and attendees, managing event materials, and handling administrative tasks. They work closely with event managers and other team members to ensure that events run smoothly and meet client expectations. Additionally, Events Assistants may help with setup, registration, and troubleshooting issues during the event.

What is the difference between Events Assistant vs Event Coordinator?

AspectEvents AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event planningTypically requires experience in event planning; certifications like CMP can be advantageous
Work EnvironmentAssists in event setup, registration, and support tasks; often in office or event venuesOversees entire event planning process; works closely with clients and vendors
Employer & Industry UsageCommon in hospitality, non-profits, corporate eventsUsed across industries for larger or more complex events

While both roles support event execution, the Events Assistant primarily handles logistical support and on-the-ground tasks, whereas the Event Coordinator manages planning, coordination, and client communication. The Events Assistant role is ideal for entry-level individuals seeking to gain experience, while the Event Coordinator position involves more responsibility and planning expertise.

More about Events Assistant jobs
What are the most commonly searched types of Events jobs in Indiana? The most popular types of Events jobs in Indiana are:
What are popular job titles related to Events Assistant jobs in Indiana? For Events Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Events Assistant jobs in Indiana look for? The top searched job categories for Events Assistant jobs in Indiana are:
What cities in Indiana are hiring for Events Assistant jobs? Cities in Indiana with the most Events Assistant job openings:
What are popular job titles related to Events Assistant jobs in IN? For Events Assistant jobs in IN, the most frequently searched job titles are:
Events Assistant jobs near you
Infographic showing various Events Assistant job openings in Indiana as of May 2026, with employment types broken down into 1% As Needed, 78% Full Time, 19% Part Time, 1% Temporary, and 1% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $40,768 per year, or $19.6 per hour.
Faculty Support, Meetings & Events Assistant

Faculty Support, Meetings & Events Assistant

University of Notre Dame

Notre Dame, IN • On-site

Full-time

Posted 5 days ago

University Of Notre Dame rating

7.3

Company rating: 7.3 out of 10

Based on 41 frontline employees who took The Breakroom Quiz

308th of 530 rated colleges and universities

Job description

Company Description
The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
Job Description
The Faculty Support, Meetings & Events Assistant provides comprehensive administrative, event planning, and financial support for the Department of Chemical and Biomolecular Engineering. This position is responsible for coordinating and executing department meetings, lectures, seminars, and special events while also supporting faculty with expense reporting, payment processing, and data reporting activities.
The individual in this role serves as a key point of contact for faculty, visitors, guest speakers, alumni, and academic partners, ensuring a welcoming and hospitable experience that reflects the mission and values of the University of Notre Dame. The position requires exceptional organizational skills, attention to detail, customer service, and the ability to manage multiple priorities in a fast paced academic environment.
Key Responsibilities
  • Provide administrative support to the Department Chair and Director for Inclusive Excellence and Engagement (DIEE) in coordinating the department's seminar speaker program and related activities.
  • Coordinate travel, itineraries, hospitality, meeting logistics, and expense reimbursements for guest speakers, visitors, and faculty recruitment candidates.
  • Collaborate with department staff and campus partners to promote seminars and support successful execution of departmental meetings, lectures, receptions, retreats, and special events, including the Thiele and Reilly Lectures.
  • Manage event logistics including venue reservations, catering, schedules, materials, travel arrangements, and on-site support.
  • Serve as an expense delegate for faculty and process reimbursements, invoice payments, and financial transactions using University systems including Concur (TravelND), BuyND (Jaggaer), and related financial tools.
  • Ensure accurate and timely financial documentation and provide guidance to faculty and visitors regarding payment and reimbursement procedures.
  • Assist with faculty research effort reporting and analyze financial and operational data from University systems.
  • Support the preparation of annual reports, stewardship impact statements, budget reporting, forecasting, and other departmental or college level reporting needs.
  • Maintain accurate records, documentation, and reporting related to departmental operations, events, and financial activities.

Qualifications
  • Bachelor Degree, preferably in hospitality management, business administration, communications, or a related field.
  • 2+ years experience in related administrative, hospitality, business operations, or event planning experience required.
  • Exceptional customer service, interpersonal, and written/verbal communication skills with the ability to effectively engage diverse audiences and professional levels.
  • Strong organizational, time management, multitasking, and prioritization skills with a high degree of accuracy and attention to detail.
  • Demonstrated professionalism, discretion, hospitality mindset, and ability to work collaboratively in a team oriented environment.
  • Proficiency in Microsoft Office Suite and standard computer applications.

Preferred Qualifications
  • Experience in higher education or academic environments is preferred.
  • Experience coordinating meetings, events, or hospitality services strongly preferred.
  • Familiarity with financial and reimbursement systems such as Concur, BuyND (Jaggaer), and related financial software preferred.

Additional Information
Please include Cover Letter and Resume to be considered for this role.
Applications due by June 10, 2026.
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

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