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Special Events Assistant Jobs (NOW HIRING)

Kualoa Ranch Hawai'i

Special Events Assistant

Kaneohe, HI · On-site

$24.50 - $25.50/hr

Special Events Assistant Location: On-Site - Kāne'ohe, Hawai'i Relocation Package: None Application Closing Date: Open Until Filled Schedule: Full-time; open availability required, including ...

City of Midlothian

Special Events Assistant

Midlothian, TX · On-site

$38K - $55K/yr

Assists the Special Events team with new ways to enhance cost recovery for the city's special events such as outreach efforts for sponsorships and donations. Maintains accurate databases and files ...

OWA

Special Events Assistant, Part-Time

Foley, AL · On-site

$13/hr

... * Assist with inventory oversight of event related items * Ability to learn subject matter related to OWA and speak confidently in public settings * Work with the Special Events team to fulfill ...

OWA

Special Events Assistant, Part-Time

Foley, AL · On-site

$13/hr

... * Assist with inventory oversight of event related items * Ability to learn subject matter related to OWA and speak confidently in public settings * Work with the Special Events team to fulfill ...

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How much do special events assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for special events assistant in the United States is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.99 per hour, depending on experience, location, and employer.

What challenges do special events assistants face and how can they be managed?

Special Events Assistants often juggle multiple tasks simultaneously, from coordinating vendors to handling last-minute changes on event days. Time management and adaptability are essential, as plans can shift quickly and require creative problem-solving. Working in this role also means collaborating closely with event planners, volunteers, and venue staff, so strong communication skills are crucial. To manage these challenges, it helps to stay organized, maintain open lines of communication, and proactively anticipate potential issues before they arise.

What skills and qualifications are needed to be a special events assistant?

To thrive as a Special Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or experience. Familiarity with event management software, budgeting tools, and scheduling platforms is typically required. Excellent communication, adaptability, and problem-solving abilities help you manage vendors, guests, and last-minute changes effectively. These skills ensure that events run smoothly, meet client expectations, and adapt to dynamic environments.

What is a special events assistant?

Special Events Assistants are professionals who support the planning, coordination, and execution of events such as conferences, fundraisers, weddings, or corporate functions. They handle a variety of tasks, including communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that events run smoothly. Their role is crucial in ensuring that all event details are handled efficiently and that participants have a positive experience. Special Events Assistants often work under the supervision of an event coordinator or manager and may be involved in both administrative and on-site event support.
More about Special Events Assistant jobs
What cities are hiring for Special Events Assistant jobs? Cities with the most Special Events Assistant job openings:
What are the most commonly searched types of Special Events jobs? The most popular types of Special Events jobs are:
Who are the top companies hiring for Special Events Assistant jobs? The top employers for Special Events Assistant jobs are:
What states have the most Special Events Assistant jobs? States with the most job openings for Special Events Assistant jobs include:
Special Events Assistant jobs near you
Infographic showing various Special Events Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $37,832 per year, or $18.2 per hour.

Special Events Assistant

Kualoa Ranch Hawai'i

Kaneohe, HI • On-site

$24.50 - $25.50/hr

Full-time

Posted 27 days ago

Kualoa Ranch rating

7.9

Company rating: 7.9 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

8th of 37 rated wildlife parks and zoos

Job description

Join Kualoa Ranch Hawai'i, where history, culture, and natural beauty come together in one of the most extraordinary places in Hawai'i. With diverse operations and a deep commitment to our land, community, visitors, and each other, we honor our proud legacy while building an exciting future. Be part of our 'ohana and share the spirit of Hawai'i with the world.
Position Title: Special Events Assistant
Location: On-Site - Kāne'ohe, Hawai'i
Relocation Package: None
Application Closing Date: Open Until Filled
Schedule: Full-time; open availability required, including weekends, evenings, and holidays based on event schedule.
POSITION SUMMARY
The Special Events Assistant provides operational and administrative support for events hosted at Kualoa Ranch. This role assists with event logistics, venue readiness, guest support, and post-event restoration to ensure events are executed smoothly and in alignment with Ranch standards.
Working collaboratively with internal teams and event clients, the Special Events Assistant helps ensure venues are properly prepared, maintained, and restored while supporting a welcoming and professional guest experience rooted in ho'okipa (hospitality).
KEY RESPONSIBILITIES
  • Assist with coordination and communication related to on-property special events.
  • Support event logistics including venue preparation, equipment staging, and signage placement.
  • Perform maintenance and cleaning of event venues and surrounding areas to ensure readiness and presentation standards.
  • Complete required paperwork, documentation, and contracting support tasks.
  • Coordinate and ensure proper setup of event spaces according to event specifications and confirm complete breakdown and restoration following event completion.
  • Greet event clients and guests at the start of events and provide on-site support as needed.
  • Remain available during events to help address venue or operational issues in a timely and professional manner.
  • Transport equipment and supplies using company vehicles as required.
  • Maintain a safe, clean, and organized work environment in alignment with Ranch safety standards.
  • Support cross-department collaboration to ensure event success and seamless operations.

MINIMUM QUALIFICATIONS
  • High school diploma or equivalent required.
  • 3+ years of clerical, administrative, event support, or operations-related experience preferred.
  • Excellent communication and customer service skills with the ability to interact professionally with guests, vendors, and internal teams.
  • Strong organizational and problem-solving skills with the ability to work independently.
  • Valid driver's license with 3+ years of driving experience and a good driving record required.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS
  • Ability to perform physical work in an outdoor environment.
  • Ability to consistently lift and carry up to 50 pounds.
  • Frequent standing, walking, bending, lifting, and carrying.
  • Outdoor work in varying weather conditions.
  • Ability to work evenings, weekends, and holidays based on event needs.

Kualoa Ranch Hawai'i is a proud equal opportunity employer and maintains a drug-free workplace. We provide equal consideration to all applicants in compliance with local, state, and federal laws.

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