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Special Events Associate Jobs (NOW HIRING)

Condé Nast

Special Events Associate

New York, NY · On-site

$66K - $75K/yr

New York, NY Special Events Associate The Special Events Associate will support the execution of bespoke editorial experiences and tentpole events for Vogue Magazine. This position requires someone ...

Condé Nast

Special Events Associate

New York, NY

$66K - $75K/yr

New York, NY Special Events Associate The Special Events Associate will support the execution of bespoke editorial experiences and tentpole events for Vogue Magazine. This position requires someone ...

Cadent

Events Associate

Manhattan, NY · On-site

$20 - $23/hr

The Events Associate will support the planning and execution of Cadent's robust event marketing ... Special discounts through LifeMart and Plum Benefits * Flexible Time Off (FTO) policy and company ...

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How much do special events associate jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for special events associate in the United States is $20.07, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.32 per hour, depending on experience, location, and employer.

What are the duties of an event assistant?

An event assistant supports the planning and execution of events by coordinating logistics, setting up venues, managing registration, and assisting with vendor and attendee needs. They often handle tasks such as preparing materials, troubleshooting issues, and ensuring the event runs smoothly, requiring good organizational and communication skills.

What are Special Events Associates?

Special Events Associates are professionals who assist in the planning, coordination, and execution of events such as conferences, fundraisers, weddings, corporate meetings, and community functions. They support event managers by handling logistics, communicating with vendors, setting up venues, and ensuring that all event details run smoothly. Their role may also include tasks like managing guest lists, overseeing event timelines, and providing on-site support during the event. This position requires strong organizational, communication, and problem-solving skills.

What are the 11 roles in an event management team?

An event management team typically includes roles such as event planner, logistics coordinator, venue manager, marketing and PR specialist, registration coordinator, audiovisual technician, catering manager, security supervisor, decor and design specialist, volunteer coordinator, and on-site staff. These roles work together to ensure the successful planning and execution of events, often requiring skills in organization, communication, and problem-solving. The specific roles may vary depending on the event size and type.

What is an event associate?

An event associate is a professional who assists in planning, organizing, and executing events such as conferences, weddings, or corporate functions. They handle tasks like coordinating vendors, managing logistics, and ensuring smooth event operations, often working under the supervision of event managers or coordinators.

What is the difference between Special Events Associate vs Event Coordinator?

AspectSpecial Events AssociateEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles prefer associate or bachelor's degree in hospitality or related field
Work EnvironmentEvent venues, hotels, nonprofit organizations, corporate settingsEvent venues, hotels, corporate offices, nonprofit organizations
ResponsibilitiesAssist with event setup, vendor coordination, guest managementPlan, organize, and oversee event logistics from start to finish

Special Events Associates typically support event planning and execution, focusing on assisting with various tasks. Event Coordinators take on more responsibility for planning and managing entire events. Both roles often work in similar environments and require comparable credentials, but the Event Coordinator role involves more leadership and decision-making.

What are the key skills and qualifications needed to thrive as a Special Events Associate, and why are they important?

To thrive as a Special Events Associate, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, budgeting tools, and customer relationship management (CRM) systems is typically required. Exceptional communication, problem-solving, and teamwork skills set top candidates apart in this role. These skills ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

What are some common challenges faced by Special Events Associates during large-scale events and how can they be addressed?

Special Events Associates often encounter challenges such as last-minute changes, coordinating multiple vendors, and managing tight timelines during large-scale events. To address these, it’s important to maintain clear communication with all stakeholders, anticipate potential issues by having contingency plans, and stay organized with detailed checklists. Flexibility and problem-solving skills are crucial, as is the ability to remain calm under pressure while ensuring the event runs smoothly.

What is the highest paying job in the event industry?

In the event industry, high-level roles such as event executive or director typically have the highest salaries, often exceeding six figures. These positions require extensive experience, strong leadership skills, and often involve overseeing large-scale or corporate events. Compensation varies based on the size of the organization and the complexity of events managed.
What cities are hiring for Special Events Associate jobs? Cities with the most Special Events Associate job openings:
What are the most commonly searched types of Special Events jobs? The most popular types of Special Events jobs are:
What states have the most Special Events Associate jobs? States with the most job openings for Special Events Associate jobs include:
Special Events Associate jobs near you
Infographic showing various Special Events Associate job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 67% Full Time, 30% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,755 per year, or $20.1 per hour.
Special Events Associate

Special Events Associate

Condé Nast

New York, NY • On-site

$66K - $75K/yr

Full-time

Posted 12 days ago

Job description

The foundation of Vogue's leadership and authority is the brand's unique role as a cultural barometer for a global audience. Vogue places fashion in the context of culture and the world we live in - how we dress, live and socialize; what we eat, listen to and watch; who leads and inspires us. Vogue immerses itself in fashion, always leading readers to what will happen next. Thought-provoking, relevant and always influential, Vogue defines the culture of fashion.
Job Description
Location:
New York, NY
Special Events Associate
The Special Events Associate will support the execution of bespoke editorial experiences and tentpole events for Vogue Magazine. This position requires someone who is highly organized, detail-oriented, proactive, and eager to grow within the events industry. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and works collaboratively as part of a team.
The candidate should have some experience supporting live events and possess a strong interest in event production, hospitality, and experiential marketing. An understanding of digital, print, and social media platforms is a plus.
The Special Events Associate should be a team player with strong organizational and communication skills, a solutions-oriented mindset, and a commitment to delivering exceptional experiences for guests and partners.
Primary Responsibilities
  • Support the Director of Special Events in the planning and execution of editorial and commercial events, including private dinners, cocktail parties, panels, screenings, and subscriber experiences.
  • Assist with event logistics, including venue research, vendor coordination, guest communications, transportation, gifting, staffing, and on-site execution.
  • Maintain project timelines, run-of-shows, guest lists, and seating documents.
  • Coordinate with vendors, venues, and external partners to ensure event deliverables are completed accurately and on schedule.
  • Support invitation management, RSVP tracking, credentialing, and guest experience initiatives.
  • Assist with sourcing event materials, rentals, décor, and production needs.
  • Prepare presentations, briefing materials, and event documents for internal and external stakeholders.
  • Manage meeting scheduling and calendar coordination for the Special Events team, including internal planning meetings, vendor calls, site visits, and stakeholder check-ins; maintain accurate calendars and ensure key project milestones and deadlines are reflected across teams.
  • Provide on-site event support, including setup, guest management, talent handling, and breakdown.
  • Assist with budget tracking, invoice processing, and post-event reporting.
  • Support the Special Events team on additional marketing, editorial, and client entertainment initiatives as needed.

Desired Skills & Qualifications
  • Bachelor's degree and 1-2 years of experience in events, hospitality, experiential marketing, public relations, or a related field.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
  • Excellent written, verbal, and interpersonal communication skills.
  • Positive attitude and willingness to take initiative.
  • Some experience coordinating vendors and external partners.
  • Comfortable working evenings and weekends as event schedules require.
  • Proficiency in Google Workspace, Microsoft Excel, PowerPoint, and event management platforms such as LaunchMetrics and zkipster.
  • Interest in fashion, media, luxury, and culture.

The expected base salary range for this position is from $66,400 - $75,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.
What happens next?
If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.
Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.

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