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Special Events Associate Jobs (NOW HIRING)

Pride Group

EVENT ASSOCIATE

Chandler, AZ · On-site

$16.38/hr

Join our dynamic team as an Event Associate with Arizona's premier event management company! Enjoy ... Immerse yourself in the heart of Arizona's most significant festivals, concerts, and special events.

PRIDE GROUP LLC

EVENT ASSOCIATE

Chandler, AZ

$16.38/hr

Join our dynamic team as an Event Associate with Arizona's premier event management company! Enjoy ... Immerse yourself in the heart of Arizona's most significant festivals, concerts, and special events.

PRIDE GROUP LLC

EVENT ASSOCIATE

Chandler, AZ · On-site

$16.38/hr

Join our dynamic team as an Event Associate with Arizona's premier event management company! Enjoy ... Immerse yourself in the heart of Arizona's most significant festivals, concerts, and special events.

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How much do special events associate jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for special events associate in the United States is $20.07, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.32 per hour, depending on experience, location, and employer.

What are the duties of an event assistant?

An event assistant supports the planning and execution of events by coordinating logistics, setting up venues, managing registration, and assisting with vendor and attendee needs. They often handle tasks such as preparing materials, troubleshooting issues, and ensuring the event runs smoothly, requiring good organizational and communication skills.

What are Special Events Associates?

Special Events Associates are professionals who assist in the planning, coordination, and execution of events such as conferences, fundraisers, weddings, corporate meetings, and community functions. They support event managers by handling logistics, communicating with vendors, setting up venues, and ensuring that all event details run smoothly. Their role may also include tasks like managing guest lists, overseeing event timelines, and providing on-site support during the event. This position requires strong organizational, communication, and problem-solving skills.

What are the 11 roles in an event management team?

An event management team typically includes roles such as event planner, logistics coordinator, venue manager, marketing and PR specialist, registration coordinator, audiovisual technician, catering manager, security supervisor, decor and design specialist, volunteer coordinator, and on-site staff. These roles work together to ensure the successful planning and execution of events, often requiring skills in organization, communication, and problem-solving. The specific roles may vary depending on the event size and type.

What is an event associate?

An event associate is a professional who assists in planning, organizing, and executing events such as conferences, weddings, or corporate functions. They handle tasks like coordinating vendors, managing logistics, and ensuring smooth event operations, often working under the supervision of event managers or coordinators.

What is the difference between Special Events Associate vs Event Coordinator?

AspectSpecial Events AssociateEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles prefer associate or bachelor's degree in hospitality or related field
Work EnvironmentEvent venues, hotels, nonprofit organizations, corporate settingsEvent venues, hotels, corporate offices, nonprofit organizations
ResponsibilitiesAssist with event setup, vendor coordination, guest managementPlan, organize, and oversee event logistics from start to finish

Special Events Associates typically support event planning and execution, focusing on assisting with various tasks. Event Coordinators take on more responsibility for planning and managing entire events. Both roles often work in similar environments and require comparable credentials, but the Event Coordinator role involves more leadership and decision-making.

What are the key skills and qualifications needed to thrive as a Special Events Associate, and why are they important?

To thrive as a Special Events Associate, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, budgeting tools, and customer relationship management (CRM) systems is typically required. Exceptional communication, problem-solving, and teamwork skills set top candidates apart in this role. These skills ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

What are some common challenges faced by Special Events Associates during large-scale events and how can they be addressed?

Special Events Associates often encounter challenges such as last-minute changes, coordinating multiple vendors, and managing tight timelines during large-scale events. To address these, it’s important to maintain clear communication with all stakeholders, anticipate potential issues by having contingency plans, and stay organized with detailed checklists. Flexibility and problem-solving skills are crucial, as is the ability to remain calm under pressure while ensuring the event runs smoothly.

What is the highest paying job in the event industry?

In the event industry, high-level roles such as event executive or director typically have the highest salaries, often exceeding six figures. These positions require extensive experience, strong leadership skills, and often involve overseeing large-scale or corporate events. Compensation varies based on the size of the organization and the complexity of events managed.
What cities are hiring for Special Events Associate jobs? Cities with the most Special Events Associate job openings:
What are the most commonly searched types of Special Events jobs? The most popular types of Special Events jobs are:
What states have the most Special Events Associate jobs? States with the most job openings for Special Events Associate jobs include:
Special Events Associate jobs near you
Infographic showing various Special Events Associate job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 67% Full Time, 30% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,755 per year, or $20.1 per hour.
Assistant Director of Special Events

Assistant Director of Special Events

St. Charles, MO

Saint Charles, MO

$110K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Job Title

Assistant Director of Special Events

Department

Special Events

Posting Date

June 16, 2026

Closing Date for Resumes/Applications

Open Until Filled

Starting Salary

$110,897.44/ annually

Benefits Offered

Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.

Exempt/Non-exempt

Exempt

Status

Full-time

The purpose of this position is to assist Director in operation of the Special Events Department; perform the Director's tasks in his/her absence.

Preferred Candidate Attributes

  • Demonstrates exceptional organizational and project management skills, with the ability to coordinate multiple events, deadlines, vendors, and stakeholders simultaneously while maintaining attention to detail.
  • Possesses strong interpersonal and relationship-building abilities, fostering productive partnerships with City departments, community organizations, businesses, sponsors, volunteers, and residents.
  • Thrives in a fast-paced, team-oriented environment and is willing to take a hands-on approach to event planning, setup, tear down, execution, and problem-solving. This position requires work on most weekends and must be able to work in outdoor weather conditions, stand for extended periods of time and set up event equipment.
  • Exhibits excellent communication skills, both written and verbal, with the ability to effectively represent the City, manage public interactions, and communicate clearly with diverse audiences.
  • Shows creativity and innovation in developing memorable community events while balancing operational needs, budget considerations, safety requirements, and City objectives.
  • Demonstrates sound judgment, adaptability, and a customer-service mindset, remaining calm under pressure and responding effectively to unexpected challenges before and during events.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Assist the Director in all aspects of managing the Special Events Department, particularly when it comes to special events, operation and execution.
  • Assist the Director in accomplishing the goals and objectives of the department as outlined, including securing sponsorships, vendors and partners for special events.
  • Handle special projects as needed and directed.
  • Assist the Director in the planning and implementation of the department budget.
  • Act as a liaison between special event partners and organizers and the City.
  • Build strategic relationships with Event organizers, sponsors, partners and area businesses.
  • Maintain a close working relationship with key departments.
  • Oversee and manage all Special Events.
  • Perform director's duties in his/her absence as directed.
  • Assist the Director in supervising the departments' paid and volunteer staffs. Relay assigned tasks and monitor work output. Insure work is being accomplished in an effective and efficient manner. Report any and all irregularities to the Director. Assist with annual performance evaluations.
  • Organize quarterly reports for the Director, Mayor, Council and Director of Administration of activities and advancements the department.

Minimum Training and Experience Required to Perform Essential Job Functions

  • Associate degree in Marketing, Event Planning, Sales or related area.
  • Five years marketing, event planning, or public relations experience.
  • Prior supervisory experience or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
  • Bachelor's degree preferred.

Physical and Mental Abilities Required to Perform Essential Job Functions

Language Ability and Interpersonal Communication

  • Ability to analyze data and information using established criteria, in order to determine consequences and to identify and select alternatives.
  • Ability to compare, count, differentiate, measure, copy, record and transcribe data and information.
  • Ability to classify, compute, tabulate, and categorize data.
  • Ability to counsel, mediate and/or provide first line supervision.
  • Ability to persuade, convince, and train others.
  • Ability to advise and provide interpretation regarding the application of policies, procedures and standards to specific situations.
  • Ability to utilize a variety of advisory and design data and information such as budgets, invoices, technical study reports, market analysis, architectural drawings, demographic studies, annual reports, contracts, press releases, informational brochures, advertising, newspaper copy, computer software operating manuals, City ordinances, State statutes and non-routine correspondence.
  • Ability to communicate orally and in writing with visitors, attorneys, legislators, City officials, Bureau members, vendor representatives, contractors, travel writers, news media representatives, consultants, travel and convention planners, civic groups, service clubs, Chamber of Commerce members and Department personnel.
  • Ability to stand and walk for extended periods during events.
  • Ability to lift, carry, push, or pull event materials and equipment (often up to 25–50 pounds, depending on the role).
  • Ability to bend, stoop, kneel, reach, and climb stairs as needed for event setup and breakdown.
  • Ability to work indoors and outdoors in varying weather conditions.
  • Ability to travel between event sites and venues.
  • Ability to operate standard office equipment, computers, and mobile communication devices.
  • Ability to work evenings, weekends, and extended hours during event periods.
  • Sufficient visual and auditory acuity to monitor event operations, communicate with staff and vendors, and respond to event-related situations.

How to Apply

Online employment applications can be accessed on our City Website: www.stcharlescitymo.gov

The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify

Apply