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Virtual Assistant Event Planner Jobs in Indiana (NOW HIRING)

Leigh and Co.

Wedding Planner

Indianapolis, IN

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Leigh and Co.

Wedding Planner

Indianapolis, IN · On-site

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Oak Grove Technologies

Exercise Planner

Butlerville, IN · On-site

$46K - $63K/yr

Support documentation, reporting, and operational coordination activities. * Assist with event planning, meeting coordination, and training support requirements. * Maintain project tracking ...

Oak Grove Technologies LLC

Exercise Planner

Butlerville, IN · On-site

$46K - $63K/yr

Support documentation, reporting, and operational coordination activities. * Assist with event planning, meeting coordination, and training support requirements. * Maintain project tracking ...

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All JobsEvent Planner JobsVirtual Assistant Event Planner JobsVirtual Assistant Event Planner Jobs in Indiana

Virtual Assistant Event Planner information

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$10

$19

$28

How much do virtual assistant event planner jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for virtual assistant event planner in Indiana is $19.60, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $22.40 per hour, depending on experience, location, and employer.

What is a virtual assistant event planner?

Virtual Assistant Event Planners are professionals who manage event planning tasks remotely, providing support for organizing meetings, conferences, parties, or other events. They handle duties such as coordinating schedules, booking venues, sending invitations, managing RSVPs, and liaising with vendors—all from a remote location. This allows clients to have events planned efficiently without the need for in-person meetings. Virtual Assistant Event Planners use digital tools and strong communication skills to ensure every detail is covered, making event organization convenient and cost-effective.

How does a virtual assistant event planner typically coordinate with clients and vendors remotely to ensure successful event execution?

As a Virtual Assistant Event Planner, you will rely heavily on digital communication tools such as email, video conferencing, and project management software to coordinate with clients and vendors. Clear documentation, regular status updates, and proactive follow-ups are essential for managing timelines and addressing any issues quickly. You'll often create shared calendars, manage guest lists, and oversee logistics virtually, ensuring all stakeholders are aligned. Collaboration platforms like Slack, Trello, or Asana help streamline communication and keep everyone on the same page, despite working from different locations.

What are the key skills and qualifications needed to thrive as a virtual assistant event planner, and why are they important?

To thrive as a Virtual Assistant Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in administration or hospitality. Familiarity with project management tools (like Asana or Trello), virtual meeting platforms (such as Zoom), and event planning software is typically required. Exceptional communication, problem-solving, and multitasking abilities help you manage client expectations and adapt to changing circumstances. These skills ensure seamless event execution, client satisfaction, and efficient handling of logistics in a remote environment.

What is the difference between Virtual Assistant Event Planner vs Virtual Assistant?

AspectVirtual Assistant Event PlannerVirtual Assistant
CredentialsBasic administrative skills, event planning experience often preferredAdministrative skills, basic computer proficiency
Work EnvironmentRemote, often client-specific event projectsRemote, general administrative support across industries
Employer & IndustryEvent planning companies, corporate clients, individualsVarious industries including startups, small businesses, entrepreneurs
Search & Comparison IntentLooking for specialized event planning supportGeneral virtual assistance needs

The Virtual Assistant Event Planner specializes in coordinating and managing events remotely, often requiring specific event planning skills. In contrast, a Virtual Assistant provides broader administrative support across various tasks and industries. While both roles are remote and require organizational skills, the event planner focuses on event-specific tasks, making their services more niche compared to general virtual assistance.

Can you be a remote virtual assistant event planner?

Yes, a virtual assistant event planner can work remotely, coordinating events and managing tasks using online tools and communication platforms. Many employers and clients hire remote event planners, especially for tasks like scheduling, vendor communication, and logistics management, which can be done from any location with internet access.

How to become a virtual assistant event planner?

To become a virtual assistant event planner, develop strong organizational and communication skills, gain experience in event coordination, and become proficient with tools like project management software and virtual communication platforms. Obtaining relevant certifications, such as Certified Meeting Professional (CMP), can enhance credibility. Building a professional online presence and networking can also help secure clients in this remote role.

What are popular job titles related to Virtual Assistant Event Planner jobs in Indiana?

For Virtual Assistant Event Planner jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Virtual Assistant Event Planner jobs in Indiana look for?

The top searched job categories for Virtual Assistant Event Planner jobs in Indiana are:

What cities in Indiana are hiring for Virtual Assistant Event Planner jobs?

Cities in Indiana with the most Virtual Assistant Event Planner job openings:

Virtual Assistant Event Planner jobs near you

Assistant Event Coordinator - The Reserve at Hamilton Trace

Fishers, IN

CarDon Associates
Health Care and Social Assistance • 1 - 5K employees

6.8

Company rating: 6.8 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

People enjoy working here

Recommended by parents

Respectful managers

Learn more about CarDon Associatesexternal

Full-time

PTO

Re-posted 28 days ago

Job description

Assistant Event CoordinatorIndependent LivingWanted at CarDon -Why Choose CarDon?
We're dedicated to supporting your goals--both personally and professionally. Ifyou'relooking to elevate your career, weprovidereal opportunities to step into leadership roles and make a meaningful impact. With over 20 locations across Indiana, CarDon is seekinganAssistant Event Coordinator who is passionate about providing exceptional care and eager to grow with us.

Career Growth
Your professional development is a priority at CarDon.We'recommitted to promoting from within and supporting your advancement every step of the way. With tuitionassistanceand access to CarDon University,you'llhave hundreds of educational videos and opportunities to build new skills. Interested in leadership? Our Leadership Acceleration Path (LeAP) is designed for associatesreadyto invest in their development and take the next step in their careers.

Great Pay & Benefits
Enjoy weekly pay (or daily, if you prefer), paid time off, and a comprehensive benefits package--including pet insurance for your furry family members and much more.

A Family-Oriented Team
As a family-owned organization, we treat our team members like our own. From team celebrations to ongoing support,here to help you succeed.

About the Role

The Assistant Event Coordinator for Independent Livingis responsible for providing outstanding customer service white executing events, planned by the Event Coordinator. This person is also responsible for overseeing a comprehensive activities program that enhances the quality of life for residents. the Assistant Event Coordinator will be expected to be able to pivot between a variety of activities while maintaining an energetic disposition. This person will have a positive and encouraging attitude no matter the task. The right person for this job will have excellent written and verbal communication skills and will also be someone who strives for excellent in all they do, no matter the task. This role focuses on creating engaging, educational and therapeutic activities tailored to the diverse needs and interests of the Independent Living community. Activities involve local trips to museums, parks concerts, restaurants and also in-house activities like bingo, trivia, crafts, games and more, all of which are appropriate for Independent Living Senior Citizens. This position has a routine that is different every day and includes tasks such as making posters, picking up activity supplies and more. Ultimately, the Assistant Event Coordinator plays a vital role in fostering a vibrant, supportive environment that promotes resident engagement and satisfaction. Must be willing to obtain a chauffeurs license.

Job Responsibilities

  • Execute the programs that cater to the physical, emotional, and cognitive needs of independent living residents.
  • Lead group activities, outings, andspecial eventsthat encourage social interaction and community involvement, planned by the Event Coordinator.
  • Ability to see what might be needed for programming without being told.
  • Utilize Microsoft Office and Canva to create promotional materials for activities and events.

Minimum Qualifications

  • Must have experience in event planning and program development or hospitality.
  • Proficiencyin Microsoft Office applications including Word, Excel, and also Canva.
  • Excellent communication and interpersonal skills to engage residents, families, and staff.

Preferred Qualifications

  • Minimum 2+ years of experience in hospitality industry or senior living community.

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