Virtual Assistant Event Planner Jobs (NOW HIRING)

At D’Amico Hospitality, excellence isn’t a slogan — it’s the standard.

We are a nationally recognized, premium hospitality company and the largest event and catering organization in the Twin Cities, known for executing complex, high-profile events with precision, creativity, and consistency. From corporate events and nonprofit galas to weddings and marquee celebrations, our work reflects an unwavering commitment to quality, detail, and execution at scale.

Why You’ll Love Working Here

Our passion for excellence isn’t just a tagline — it’s been consistently recognized through industry and regional awards, including:

• Best Catering Company — Twin Cities Business (2017, 2018, 2020–2022, 2025)
• Best Caterer for a Large Wedding — Minnesota Bride Magazine (2019–2025)
• Star Awards Winner — International Live Events Association (2019–2025)
• CATIE Awards Winner – Best Action Station (2024) and Best Catered Event (2025)

What You’ll Do

The Assistant Event Planner is responsible for enhancing the effectiveness of the Catering Sales Department by providing customer service and planning support to Event Planners. This position involves collaborating closely with Event Planners, clients, vendors, and various departments within the company to streamline the sales of all D’Amico Hospitality products, services, and catering venues. The Assistant Event Planner must be a highly proactive and engaged professional with exceptional written and verbal communication abilities. As a point of contact for clients, this role represents the Company and must embody a demeanor that enhances the Company’s reputation and fosters client relations.

Key responsibilities include:

• Handle incoming calls and emails from prospective and current clients as assigned, working under the guidance of assigned Event Planner(s).
• Assist with updating and maintaining all relevant paperwork, including contracts, event orders, and floor plans.
• Collaborate with vendors, catering staff, and internal departments to ensure all event details—such as timing, setup, and special requests—are seamlessly planned, documented, and executed.
• Create and source specialty signage, rental equipment, wares, and other event-day collateral as needed.
• Attend production meetings, sales meetings, networking events, and client meetings as requested.
• Serve as backup for sales staff when Event Planners are unavailable, handling tours, meetings, and paperwork updates as directed.
• Provide backup support for the front desk, sales administrative assistant, and general office facility functions as needed.
• Provide on-site support for events as required.
• Perform additional duties as assigned in a prompt, courteous, and professional manner.

Physical Requirements:

• Must be able to speak clearly and listen attentively to all staff and clients by phone and in person; most of whom speak English.
• Must be able to read and write to facilitate the communication process.
• Must have manual finger dexterity and be computer literate.
• Must be able to remain stationary for long periods of time, up to at least eight hours in length.
• Must be able to bend, lift, and carry items weighing up to 50 pounds on an occasional basis.
• Must be able to drive to facility tours, off-premise event site visits, and attend meetings (networking events, sales meetings, etc.) at various locations.
• Must have the ability to consistently arrive at work for all scheduled shifts as assigned.
• Must demonstrate computer literacy, including proficiency in managing email communications and using software such as Excel for data management and analysis.

Compensation and benefits packages including 401k savings plan, Health, Dental, Vision, and Life Insurance*, FSA and HSA options, employee discounts, and paid time off.

*Health insurance benefits may be subject to eligibility requirements.

To Apply: If you are interested in this position and believe you have the qualifications and passion to excel as an Assistant Event Planner, please submit your resume, cover letter, and any relevant supporting documents.

Please note that only shortlisted candidates will be contacted for further steps in the selection process. We appreciate your interest in joining our team at D'Amico Hospitality.