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Virtual Assistant Event Planner Jobs (NOW HIRING)

Forest Home

Event Planner

Forest Falls, CA · On-site

Walks guests through the entire event planning process with detailing that can include, but is not ... May assist with on-site retreat support or operational coordination during guest events as needed.

Lennox International

Event Planner

Richardson, TX · On-site

$51K - $67K/yr

As an Event Planner you will play a key role in planning, developing, and executing impactful ... Marketing Programs & Initiatives * Assist in the coordination and execution of enterprise programs ...

Lennox International

Event Planner

Richardson, TX

$51K - $67K/yr

As an Event Planner you will play a key role in planning, developing, and executing impactful ... Marketing Programs & Initiatives * Assist in the coordination and execution of enterprise programs ...

Forest Home

Event Planner

Forest Falls, CA

Walks guests through the entire event planning process with detailing that can include, but is not ... May assist with on-site retreat support or operational coordination during guest events as needed.

Lennox International

Event Planner

Richardson, TX · On-site

$51K - $67K/yr

Event Planner We are seeking a highly organized and ambitious individual to join our dynamic ... Marketing Programs & Initiatives * Assist in the coordination and execution of enterprise programs ...

Forest Home

Event Planner

Forest Falls, CA · On-site

$20 - $21/hr

Walks guests through the entire event planning process with detailing that can include, but is not ... May assist with on-site retreat support or operational coordination during guest events as needed.

Skin Clique

Virtual Assistant

Charlotte, NC · On-site

$20.75 - $27.75/hr

Maintain accurate data entry in our EMR (Zenoti) and other Skin Clique systems. * Assist with planning and logistics for virtual and in-person events, such as tox events and skincare education ...

Unisys

Event Planner / Conference Planner

Irving, TX · On-site

Event Planner/ Conference Planner Location: Irving, TX Client:- Federal (Confidential) Must Have ... Must have Virtual Event experience in candidate's Job History * Must have good executive presence ...

Twine Chart

Assistant Event Coordinator

Akron, OH

In this role, you will play a vital part in the planning, organizing, and executing various events, ranging from corporate conferences to celebratory gatherings. As an Assistant Event Coordinator ...

CST Connections

Virtual Assistant Opportunities

Houston, TX

$20.25 - $27.25/hr

Project Management: * Assist in planning, executing, and monitoring projects to ensure they are ... Manage calendars for small business owners, including scheduling appointments, meetings, and events.

Pavago

Virtual Assistant

$21.75 - $29.25/hr

Coordinate calls and ensure smooth daily planning * Draft and send professional emails, documents ... Virtual Assistant * Administrative Assistant * Operations Support role * Proficiency in:

Planned Companies

Virtual Hiring Event

San Francisco, CA · Remote

$27/hr

Join Planned Companies' Virtual Hiring Event and explore exciting opportunities with our growing team! * Date: June 18, 2026 * Time: 2:00 PM - 5:00 PM Pacific Time * Format: Virtual (zoom link will ...

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Virtual Assistant Event Planner information

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How much do virtual assistant event planner jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for virtual assistant event planner in the United States is $20.60, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Virtual Assistant Event Planner, and why are they important?

To thrive as a Virtual Assistant Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in administration or hospitality. Familiarity with project management tools (like Asana or Trello), virtual meeting platforms (such as Zoom), and event planning software is typically required. Exceptional communication, problem-solving, and multitasking abilities help you manage client expectations and adapt to changing circumstances. These skills ensure seamless event execution, client satisfaction, and efficient handling of logistics in a remote environment.

How does a Virtual Assistant Event Planner typically coordinate with clients and vendors remotely to ensure successful event execution?

As a Virtual Assistant Event Planner, you will rely heavily on digital communication tools such as email, video conferencing, and project management software to coordinate with clients and vendors. Clear documentation, regular status updates, and proactive follow-ups are essential for managing timelines and addressing any issues quickly. You'll often create shared calendars, manage guest lists, and oversee logistics virtually, ensuring all stakeholders are aligned. Collaboration platforms like Slack, Trello, or Asana help streamline communication and keep everyone on the same page, despite working from different locations.

What is the difference between Virtual Assistant Event Planner vs Virtual Assistant?

AspectVirtual Assistant Event PlannerVirtual Assistant
CredentialsBasic administrative skills, event planning experience often preferredAdministrative skills, basic computer proficiency
Work EnvironmentRemote, often client-specific event projectsRemote, general administrative support across industries
Employer & IndustryEvent planning companies, corporate clients, individualsVarious industries including startups, small businesses, entrepreneurs
Search & Comparison IntentLooking for specialized event planning supportGeneral virtual assistance needs

The Virtual Assistant Event Planner specializes in coordinating and managing events remotely, often requiring specific event planning skills. In contrast, a Virtual Assistant provides broader administrative support across various tasks and industries. While both roles are remote and require organizational skills, the event planner focuses on event-specific tasks, making their services more niche compared to general virtual assistance.

What are Virtual Assistant Event Planners?

Virtual Assistant Event Planners are professionals who manage event planning tasks remotely, providing support for organizing meetings, conferences, parties, or other events. They handle duties such as coordinating schedules, booking venues, sending invitations, managing RSVPs, and liaising with vendors—all from a remote location. This allows clients to have events planned efficiently without the need for in-person meetings. Virtual Assistant Event Planners use digital tools and strong communication skills to ensure every detail is covered, making event organization convenient and cost-effective.
More about Virtual Assistant Event Planner jobs
What cities are hiring for Virtual Assistant Event Planner jobs? Cities with the most Virtual Assistant Event Planner job openings:
What states have the most Virtual Assistant Event Planner jobs? States with the most job openings for Virtual Assistant Event Planner jobs include:
What job categories do people searching Virtual Assistant Event Planner jobs look for? The top searched job categories for Virtual Assistant Event Planner jobs are:
Virtual Assistant Event Planner jobs near you
Infographic showing various Virtual Assistant Event Planner job openings in the United States as of June 2026, with employment types broken down into 74% Full Time, 13% Part Time, and 13% Contract. Highlights an 85% Physical, 3% Hybrid, and 12% Remote job distribution, with an average salary of $42,843 per year, or $20.6 per hour.
Event Planner

Event Planner

Thomas Jefferson Foundation, Inc.

Charlottesville, VA

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 3 days ago

Job description

About the Thomas Jefferson Foundation
The Thomas Jefferson Foundation has a twofold mission of preservation and education, and was incorporated in 1923 to preserve Monticello, the home of Thomas Jefferson, in Charlottesville, Virginia. Today, the Foundation seeks to bring history forward into national and global dialogues by engaging audiences with Jefferson's world and ideas, and sharing the history of everyone, enslaved and free, who lived and labored at Monticello. Monticello is recognized as a National Historic Landmark, a United Nations World Heritage Site and a Site of Conscience.
Event Planner
Purpose:
Help create unforgettable moments at Monticello – the home of Thomas Jefferson and a UNESCO World Heritage Site. These moments are experiences that connect history, place, and people in meaningful ways. The Thomas Jefferson Foundation is seeking a talented, detail-driven Event Planner to bring extraordinary events to life while advancing our dual-mission of preservation and education.
If you thrive in a collaborative and hands-on environment, enjoy cultivating strong client relationships (with internal and external stakeholders), and excel at executing high-end events with precision and creativity, this role offers a rewarding opportunity!

The Event Planner manages logistics and execution for a portfolio of events at Monticello and will serve as the external client’s liaison to the Foundation’s events-supporting departments (Gardens amp; Grounds, Buildings, Transportation, Guest Services, Reservations, etc.) to ensure the event runs smoothly.
**Attendance at Signature events, including The Cabinet Retreat in May and the July 4th naturalization ceremony, are mandatory for all members of the Events team.
We will look to you to provide:
1. Event Planning and Execution
  • Partner closely with internal stakeholders to understand their event needs, provide expert planning guidance and best practices, and manage events onsite, resolving issues swiftly and professionally.
  • Build a complete working plan for each event, translate working plan into a checklist of services and deadlines for client review and sign-off.
  • Research and address client, donor, or event-specific needs.
  • Source and select appropriate vendors for the event when applicable and manage vendor relationships.
  • Create event ops plan, event layouts, itineraries and other supporting documents and planning tools.
  • Develop client proposals, itineraries, and contracts as necessary.
  • Create and manage collateral materials.
  • Serve as liaison to vendors.
  • Communicate all event plans to relevant TJF departments and collaborate to coordinate event needs such as lawn mowing, rental order deliveries to, guest services staff to assist with event guests, human resources to coordinate volunteers, etc.
  • Direct event load in and set-up including audio-visual, tents, rentals, and catering, ensuring they have the least impact possible on the public visitor experience.
  • Prepare and manage event budgets, ensuring cost-effective solutions while maintaining high-quality standards.
  • Initiate post-event debrief and notes for future events.
2. Business Development and Sales
  • Play a key role in helping manage overall private events rental program in partnership with our exclusive caterer and Special Events Operations Manager.
  • Lead the private event sales process, taking inquiries, conducting site visits with potential clients and creating proposals.
  • Assist in developing venue marketing materials (digital and for print) and website updates with the Marketing department and exclusive caterer.
  • Increase business by understanding which groups visit Charlottesville.
  • Proactively network with local and regional partners.
3. Administration
  • Manage budgets for events in portfolio. Track event expenses and ensure event costs stay within the departmental or client budget.
  • Process vendor invoices for payment and create post-event accounting summary.
  • Manage invoice process for charging external clients. Ensure an accurate Events invoice is prepared by the Foundation’s accounting department.
Knowledge, Skills and Abilities:
  • Proven ability to manage multiple projects at any given time.
  • Exceptional communication skills; the ability to exercise a high degree of diplomacy, collaboration, and problem solving.
  • Ability to work in a fast-paced, constantly changing environment.
  • High-level computer skills. Proficient with latest versions of Microsoft Office Suite. Must be able to learn and master event software. Experience with InDesign, Photoshop, Illustrator and web design are preferred but not required.
  • Ability to receive constructive feedback and be flexible with last-minute event changes.
  • Strong organizational and budget management skills.
Physical Demands and Work Considerations:
The Event Planner is responsible for ensuring that supplies are present at events and may have to lift and carry items such as linens, chairs, cases of wine, etc. Monticello is located on a mountain-top and the Event Planner must be able to walk on steep inclines and uneven and rocky terrain. The Event Planner must be available to work some evenings and weekends, and should plan to attend all signature Monticello events, including Founder’s Day in April, Cabinet Retreat events in May, and July 4th.
Education:
Bachelor’s degree with at least three to five years of progressively responsible professional experience in event, meeting and/or conference planning. Relevant experience may be considered equivalent to the required degree.
We provide the following benefits for our full-time employees:
  • Excellent benefits package (including medical, dental, vision, 401(k) retirement savings plan plus 6% match, life insurance, and more!).
  • Fitness club membership discount.
  • Discount in the Monticello CafĂ©, gift shop, and Monticello online catalog.
  • Employee Assistance Program (EAP) – free for employee and dependents.
  • $500 employee referral bonus.
  • Exciting quarterly social events for all employees.
If you believe this opportunity is the right fit for you, we encourage you to apply!

Apply