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Virtual Assistant Event Planner Jobs in Chicago, IL

Grainger Businesses

Event Planner

Lake Forest, IL · Hybrid

$67K - $112K/yr

... needs, assist in handing out documents). * Monitors and review supplier billing and ensure timely payment and reconciliation. * Supports Senior Meeting planners on large, strategic events by ...

Grainger Businesses

Event Planner

Lake Forest, IL · Hybrid

$67K - $112K/yr

... needs, assist in handing out documents). * Monitors and review supplier billing and ensure timely payment and reconciliation. * Supports Senior Meeting planners on large, strategic events by ...

Grainger Businesses

Event Planner

Lake Forest, IL · On-site

$67K - $112K/yr

... needs, assist in handing out documents). * Monitors and review supplier billing and ensure timely payment and reconciliation. * Supports Senior Meeting planners on large, strategic events by ...

NY Marketing Firm

Admin/HR Assistant

Chicago, IL · On-site

This is a unique opportunity to assist in event planning, marketing, production, and promotion. The ideal candidate brings a wealth of knowledge of the various social media tools available (Facebook ...

NY Marketing Firm

Admin/HR Assistant

Chicago, IL

$19.50 - $25.75/hr

This is a unique opportunity to assist in event planning, marketing, production, and promotion. The ideal candidate brings a wealth of knowledge of the various social media tools available (Facebook ...

Leigh and Co.

Wedding Planner

Chicago, IL · On-site

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Leigh and Co.

Wedding Planner

Chicago, IL · On-site

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

NY Marketing Firm

PAID INTERNSHIP

Chicago, IL

This is a unique opportunity to assist in event planning, marketing, production, and promotion. The ideal candidate brings a wealth of knowledge of the various social media tools available (Facebook ...

NY Marketing Firm

PAID INTERNSHIP

Chicago, IL

This is a unique opportunity to assist in event planning, marketing, production, and promotion. The ideal candidate brings a wealth of knowledge of the various social media tools available (Facebook ...

NY Marketing Firm

PAID INTERNSHIP

Chicago, IL

This is a unique opportunity to assist in event planning, marketing, production, and promotion. The ideal candidate brings a wealth of knowledge of the various social media tools available (Facebook ...

NY Marketing Firm

PAID INTERNSHIP

Chicago, IL

This is a unique opportunity to assist in event planning, marketing, production, and promotion. The ideal candidate brings a wealth of knowledge of the various social media tools available (Facebook ...

Junction Events

Event Promotions Assistant

Chicago, IL

$51K - $61K/yr

We are a full service live, hybrid and virtual event and branding company combining innovation and ... Previous experience as an event manager/planner is an asset. * Knowledge and understanding of ...

Junction Events

Event Promotions Assistant

Chicago, IL · On-site

$51K - $61K/yr

We are a full service live, hybrid and virtual event and branding company combining innovation and ... Previous experience as an event manager/planner is an asset. * Knowledge and understanding of ...

Setup Winks

Events Assistant

Chicago, IL

You will work closely with our Event Managers to coordinate logistics, liaise with vendors, and handle on-site event support. Key Responsibilities * Assist in planning, organizing, and executing ...

The Salvation Army

Special Event Associate

Chicago, IL · On-site

$17 - $19.44/hr

... planner * Maintain a clean and safe environment before during and after use and report any damages as needed * Assist with loading and unloading event materials and equipment * Follow all safety ...

Alphabe Insight Inc

Events Assistant

Chicago, IL · On-site

$45K - $49K/yr

We are seeking a motivated and organized Events Assistant to support the planning and execution of ... Skill development in event planning, coordination, and operations * Collaborative and professional ...

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Virtual Assistant Event Planner information

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How much do virtual assistant event planner jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for virtual assistant event planner in Chicago, IL is $21.22, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.28 per hour, depending on experience, location, and employer.

What is a virtual assistant event planner?

Virtual Assistant Event Planners are professionals who manage event planning tasks remotely, providing support for organizing meetings, conferences, parties, or other events. They handle duties such as coordinating schedules, booking venues, sending invitations, managing RSVPs, and liaising with vendors—all from a remote location. This allows clients to have events planned efficiently without the need for in-person meetings. Virtual Assistant Event Planners use digital tools and strong communication skills to ensure every detail is covered, making event organization convenient and cost-effective.

How does a virtual assistant event planner typically coordinate with clients and vendors remotely to ensure successful event execution?

As a Virtual Assistant Event Planner, you will rely heavily on digital communication tools such as email, video conferencing, and project management software to coordinate with clients and vendors. Clear documentation, regular status updates, and proactive follow-ups are essential for managing timelines and addressing any issues quickly. You'll often create shared calendars, manage guest lists, and oversee logistics virtually, ensuring all stakeholders are aligned. Collaboration platforms like Slack, Trello, or Asana help streamline communication and keep everyone on the same page, despite working from different locations.

What are the key skills and qualifications needed to thrive as a virtual assistant event planner, and why are they important?

To thrive as a Virtual Assistant Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in administration or hospitality. Familiarity with project management tools (like Asana or Trello), virtual meeting platforms (such as Zoom), and event planning software is typically required. Exceptional communication, problem-solving, and multitasking abilities help you manage client expectations and adapt to changing circumstances. These skills ensure seamless event execution, client satisfaction, and efficient handling of logistics in a remote environment.

What is the difference between Virtual Assistant Event Planner vs Virtual Assistant?

AspectVirtual Assistant Event PlannerVirtual Assistant
CredentialsBasic administrative skills, event planning experience often preferredAdministrative skills, basic computer proficiency
Work EnvironmentRemote, often client-specific event projectsRemote, general administrative support across industries
Employer & IndustryEvent planning companies, corporate clients, individualsVarious industries including startups, small businesses, entrepreneurs
Search & Comparison IntentLooking for specialized event planning supportGeneral virtual assistance needs

The Virtual Assistant Event Planner specializes in coordinating and managing events remotely, often requiring specific event planning skills. In contrast, a Virtual Assistant provides broader administrative support across various tasks and industries. While both roles are remote and require organizational skills, the event planner focuses on event-specific tasks, making their services more niche compared to general virtual assistance.

Can you be a remote virtual assistant event planner?

Yes, a virtual assistant event planner can work remotely, coordinating events and managing tasks using online tools and communication platforms. Many employers and clients hire remote event planners, especially for tasks like scheduling, vendor communication, and logistics management, which can be done from any location with internet access.

How to become a virtual assistant event planner?

To become a virtual assistant event planner, develop strong organizational and communication skills, gain experience in event coordination, and become proficient with tools like project management software and virtual communication platforms. Obtaining relevant certifications, such as Certified Meeting Professional (CMP), can enhance credibility. Building a professional online presence and networking can also help secure clients in this remote role.

What are popular job titles related to Virtual Assistant Event Planner jobs in Chicago, IL?

For Virtual Assistant Event Planner jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Virtual Assistant Event Planner jobs in Chicago, IL look for?

The top searched job categories for Virtual Assistant Event Planner jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Virtual Assistant Event Planner jobs?

Cities near Chicago, IL with the most Virtual Assistant Event Planner job openings:

Virtual Assistant Event Planner jobs near you
Infographic showing various Virtual Assistant Event Planner job openings in Chicago, IL as of August 2026, with employment types broken down into 69% Full Time, 29% Part Time, and 2% Contract. Highlights an 88% In-person, 2% Hybrid, and 10% Remote job distribution, with an average salary of $44,134 per year, or $21.2 per hour.

Event Planner

Grainger Businesses

Lake Forest, IL • Hybrid

$67K - $112K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Grainger rating

8.2

Company rating: 8.2 out of 10

Based on 182 frontline employees who took The Breakroom Quiz

36th of 366 rated logistics

Job description

 

Work Location Type: Hybrid  

Req Number  333925

About Grainger

W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Working® by serving more than 4.6 million customers worldwide with maintenance, repair and operating (MRO) products and value-added solutions delivered through innovative technology and deep customer expertise. Known for its commitment to service and purpose-driven culture, the Company reported 2025 revenue of $17.9 billion. For more information, visit www.grainger.com.  

Compensation

The anticipated base pay compensation range for this position is $67,300.00 – $112,200.00. This role is eligible for an incentive target of up to 5 % or $ , based on the achievement of individual and company performance objectives in accordance with the current terms of the incentive program which are subject to change.

Rewards and Benefits

With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

  • Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
  • 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
  • 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
  • Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
  • Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

For additional information and details regarding Grainger’s benefits, please click on the link below:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

Grainger Benefits

The pay range provided above is not a guarantee of compensation.  The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.   

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above. 

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Position Details
Assists and supports Senior Meeting Planners and Director on large, complex event logistics. Support and/or plan and execute events that are committed to through the SSGP (Supplier Strategic Growth Program), small meetings/events that come through the SMM process (Strategic Meeting Management), and tradeshows. Serve as expert in logistics management and in managing various areas of execution of meetings, events and tradeshows.


You Will
  • Responsible for meeting/event planning and execution of small meetings and tradeshows, from the point of assignment through onsite program management, if necessary.
  • Responsible for managing the event’s budget and keeping stakeholders informed throughout the planning and execution phases.
  • Provides on-site program assistance if needed; oversee all arranged details of program (i.e. attend pre-con, advance all functions, verify room set-ups, review banquet checks/master bill, handle VIP needs, assist in handing out documents).
  • Monitors and review supplier billing and ensure timely payment and reconciliation.
  • Supports Senior Meeting planners on large, strategic events by organizing all major event logistics including, but not limited to, registration, air travel, room block management, transportation, food/beverage, offsite events, event communications, onsite event support, reporting, invoice review and reconciliation and other event related projects.
  • Responsible for managing internal and external partnerships (i.e. suppliers) and provides a consistent, consultative approach to various planning tasks
  • Partners with suppliers to negotiate, collaborating on solutions and creating new options to enhance attendee experience.
  • Creates communications to attendees, suppliers and internal parties.
You Have
  • Bachelor's Degree in a related field such as hospitality/tourism, communications, or event management.
  • 3+ years corporate or private event planning experience.
  • Experience with event planning systems and platforms.
  • Experience working independently with limited supervision.
  • Experience managing projects from inception to completion with keen attention to details and timelines.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.

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About Grainger

Sourced by ZipRecruiter

Grainger is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. We achieve our purpose, We Keep the World Working®, by serving more than 4.5 million customers with a wide range of products that keep their operations running and their people safe. Grainger also delivers services and solutions, such as technical support and inventory management, to save customers time and money. We're looking for passionate people who can move our company forward. As one of the 100 Best Companies to Work For, we have a welcoming workplace where you can build a career for yourself while fulfilling our purpose to keep the world working. We embrace new ways of thinking and recognize everyone is an individual. Find your way with Grainger today.

Industry

Office administration and facilities support services

Company size

10,000+ Employees

Headquarters location

Lake Forest, IL, US

Year founded

1927

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