Virtual Assistant Event Planner Jobs (NOW HIRING)

At D’Amico Hospitality, excellence isn’t a slogan — it’s the standard.

We are a nationally recognized, premium hospitality company and the largest event and catering organization in the Twin Cities, known for executing complex, high-profile events with precision, creativity, and consistency. From corporate events and nonprofit galas to weddings and marquee celebrations, our work reflects an unwavering commitment to quality, detail, and execution at scale.

We are seeking a highly connected, experienced Event Planner who brings:

• A proven record of generating significant event revenue
• An established client portfolio and industry relationships
• Strong sales instincts and hospitality acumen
• Experience executing large-scale, high-touch events
• The confidence to lead clients through complex event planning with polish and authority

This is an opportunity for a top-tier hospitality professional to join a respected market leader with the operational infrastructure, culinary talent, venues, and production capabilities to support ambitious growth.

Why You’ll Love Working Here

Our passion for excellence isn’t just a tagline — it’s been consistently recognized through industry and regional awards, including:

• Best Catering Company — Twin Cities Business (2017, 2018, 2020–2022, 2025)
• Best Caterer for a Large Wedding — Minnesota Bride Magazine (2019–2025)
• Star Awards Winner — International Live Events Association (2019–2025)
• CATIE Awards Winner – Best Action Station (2024) and Best Catered Event (2025)

What You’ll Do

As an Event Planner, you will drive revenue growth while orchestrating exceptional client experiences from concept through execution. This role is ideal for someone who thrives in a fast-paced, high-performance environment and understands how to balance relationship-building, strategic selling, and flawless execution.

Key responsibilities include:

• Generate new catering sales by acquiring leads, establishing contacts, and fostering relationships through outside calls and presentations. This includes cold calling generated leads, responding to customer inquiries, following up on leads from trade shows, wedding fairs, and other events, conducting research, and qualifying leads to ensure productivity.
• Maintain a consistent schedule and respond to all incoming inquiry calls in a timely, polite and professional manner.
• Ensure the financial performance of the operations by following all company guidelines on sales, pricing and credit.
• Consult and suggestively sell when appropriate to enhance both the customer experience and profitability of events.
• Collect deposits and prepayment on all events that do not have billing privileges according to company policy.
• Maintain relationships with new and repeat business, industry, trade and community groups by participating in broader sales efforts or networking events designed to re-enforce the company, its brand and reputation.
• Communicate with clients via phone, email, virtual meetings, and in-person interactions.
• Employ various sales techniques to ensure a steady stream of business, encourage repeat business, and capitalize on rebooking opportunities.
• Organize tastings, make space design recommendations, plan menus, and coordinate accommodations for successful and profitable events, focusing on client satisfaction from initial contact to execution.
• Handle client complaints diplomatically and propose resolutions to senior management when necessary.
• Conduct site previews for off-premise events to ensure operational readiness.
• Demonstrate expertise on catering venues, floor plans, capabilities, and logistics to secure event business and meet D’Amico standards.
• Possess comprehensive knowledge of D’Amico offerings, service standards, and industry trends in event and menu design.
• Attend key events as needed to offer services and introduce management to clients.
• Promote teamwork, professionalism, and ethics by cultivating effective working relationships with all departments.
• Provide mentorship and development opportunities for Catering Coordinators.
• Actively participate in regular sales and production meetings, as well as other meetings as requested.
• Manage time effectively to tour facilities, complete event orders, floor plans, and guarantees following established procedures.
• Utilize CaterEase software and other internal tools required by the Sales Department.
• Prepare and submit all required reports and projects accurately and on time.
• Perform other duties as assigned.

• Minimum 3+ years of high-level event planning, catering sales, hospitality sales, or event production experience
• Proven success managing high-revenue events and client relationships
• Existing network, book of business, or demonstrated ability to generate new business
• Strong consultative sales and negotiation skills
• Exceptional organizational skills and attention to detail
• Professional presence with outstanding communication abilities
• Ability to thrive under pressure while managing multiple events simultaneously
• Experience collaborating across culinary, operations, and production teams
• Proficiency with CRM/event software systems and Microsoft Office Suite

• Luxury hospitality or premium catering experience
• Corporate, nonprofit gala, or luxury wedding expertise
• Experience managing large-scale or complex events
• Existing relationships within the Twin Cities event community

Compensation and benefits packages including 401k savings plan, Health, Dental, Vision, and Life Insurance*, FSA and HSA options, employee discounts, and paid time off.

*Health insurance benefits may be subject to eligibility requirements.

To Apply: If you are interested in this position and believe you have the qualifications and passion to excel as an Event Planner, please submit your resume, cover letter, and any relevant supporting documents.

Please note that only shortlisted candidates will be contacted for further steps in the selection process. We appreciate your interest in joining our team at D'Amico Hospitality.