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Assistant Destination Event Planning Jobs in Indiana

YWCA Greater Lafayette

Event Planner

Lafayette, IN · On-site

$20/hr

What You'll Do This role is responsible for planning and executing YWCA signature events ... Communicate with vendors and community partners to ensure smooth execution * Assist with attendee ...

The Allen County

Part Time Event Supervisor

Fort Wayne, IN · On-site

$20.37/hr

Assists the Vice President of Operations, Assistant Operations Manager, and Facilities Manager with ... At least one year of relevant work experience in event planning/coordination, logistics, or venue ...

allencounty

Part Time Event Supervisor

Fort Wayne, IN

Assists the Vice President of Operations, Assistant Operations Manager, and Facilities Manager with ... At least one year of relevant work experience in event planning/coordination, logistics, or venue ...

allencounty

Part Time Event Supervisor

Fort Wayne, IN · On-site

Assists the Vice President of Operations, Assistant Operations Manager, and Facilities Manager with ... At least one year of relevant work experience in event planning/coordination, logistics, or venue ...

Thompson Thrift

Events Manager

Indianapolis, IN

Minimum of 4 years of experience in event planning, corporate events, or related field Skills ... These tools assist recruiters but do not make hiring decisions or independently determine candidate ...

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Assistant Destination Event Planning information

What are the key skills and qualifications needed to thrive as an Assistant Destination Event Planner, and why are they important?

To thrive as an Assistant Destination Event Planner, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and travel coordination systems is typically required. Excellent communication, problem-solving abilities, and cultural awareness are soft skills that help you excel in this role. These competencies ensure seamless event execution, client satisfaction, and the ability to manage complex logistics in diverse locations.

What are some common challenges faced when coordinating destination events as an Assistant Destination Event Planner?

Assistant Destination Event Planners often encounter challenges such as managing logistics across different time zones, coordinating with local vendors who may have varying business practices, and handling last-minute changes due to travel disruptions or weather. Clear communication and strong organizational skills are essential to keep all stakeholders aligned, especially when working remotely with venues and suppliers. Building reliable relationships with local contacts and being adaptable can help address these challenges efficiently, ensuring successful event execution.

What is an Assistant Destination Event Planner?

An Assistant Destination Event Planner is a professional who supports the planning and coordination of events, such as weddings, conferences, or corporate retreats, in locations away from the client's hometown. They help with logistics, vendor coordination, travel arrangements, and on-site event management to ensure everything runs smoothly. Their role often involves working closely with clients, handling administrative tasks, and addressing any issues that arise before and during the event. This position requires strong organizational skills, attention to detail, and the ability to adapt to different cultures and locations.

What is the difference between Assistant Destination Event Planning vs Event Coordinator?

AspectAssistant Destination Event PlanningEvent Coordinator
CredentialsHigh school diploma, certifications in event planning preferredHigh school diploma, certifications often beneficial
Work EnvironmentTravel to destinations, work on-site at event locationsOffice-based with on-site event presence
Employer & IndustryEvent planning companies, travel agencies, hospitalityEvent planning firms, corporate, nonprofit, hospitality
Search & Comparison IntentAssisting in planning, supporting destination eventsManaging event logistics, overseeing event execution

Assistant Destination Event Planning roles focus on supporting the planning process for destination events, often involving travel and coordination with vendors. Event Coordinators handle the overall management and execution of events, ensuring everything runs smoothly. While both roles require similar credentials and work in related environments, their responsibilities differ in scope and focus.

What are popular job titles related to Assistant Destination Event Planning jobs in Indiana? For Assistant Destination Event Planning jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Assistant Destination Event Planning jobs in Indiana look for? The top searched job categories for Assistant Destination Event Planning jobs in Indiana are:
What cities in Indiana are hiring for Assistant Destination Event Planning jobs? Cities in Indiana with the most Assistant Destination Event Planning job openings:
Assistant Destination Event Planning jobs near you

Event Coordinator - LOS

Indiana Convention Center & Lucas Oil Stadium

Indianapolis, IN • On-site

$50K - $55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 2 days ago

Job description

Join the most exciting team in town!

The Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is a powerhouse destination for some of the largest events in the country. Every day brings something new with hundreds of events throughout the year and annual events such as the Big Ten Football Championship game, FDIC International, Gen Con, Indiana Black Expo, Indiana Comic Con, National FFA, and PRI.

The Event Coordinator organizes and supervises the successful implementation, operation, and completion of facility events.


DUTIES:

• Assist in coordinating event logistics, including parking, ticketing, security, set-up, maintenance, first aid, and decoration, ensuring all details align with client requirements and operational standards.

• Serve as a liaison between clients, internal departments, and vendors, facilitating communication and ensuring timely delivery of services.

• Prepare and distribute event documents, including event schedules, operational checklists, and logistical details, to relevant stakeholders.

• Support the creation and maintenance of event set-up diagrams using AutoCAD, ensuring all event layouts are accurate and align with client specifications.

• Assist in monitoring event day operations, ensuring that all aspects of the event run smoothly and providing on-site problem-solving support as needed.

• Coordinate with vendors to ensure that services and materials are delivered on time, and handle any vendor-related issues that arise during the planning or event execution stages.

• Participate in pre-event meetings with clients and internal teams to confirm event details, ensuring that all parties are aligned on expectations and requirements.

• Maintain compliance with safety regulations and company policies during event planning and execution, addressing any potential issues proactively.

• Assist with post-event tasks, including gathering feedback, preparing reports, and organizing event materials for future use.

• Support the Event Manager in any other event-related tasks as needed, contributing to the overall success of the event planning process.


EDUCATION/EXPERIENCE:

Bachelor degree (B.A.) in event planning, public relations, customer service or related field; three to five years experience organizing and executing large scale events in a convention center or tradeshow environment; or equivalent combination of education and experience.


What the Indiana Convention Center/Lucas Oil Stadium offers:

• Pension (after you meet the vesting requirements)

• Choice of 2 great Health plans through Anthem

• Choice of 2 great Dental plans through Delta

• Employer paid Vision Insurance

• Employer paid Life Insurance

• When opting into benefits, either $1,500 for Employee only or $2,500 for family plans into your H.S.A.

• Generous time off

• Employee events

• Potential for tickets to events hosted at either the Convention Center or Lucas Oil Stadium

• Free parking

• Referral Program ($500 for hired full time referral)


The Indiana Convention Center & Lucas Oil Stadium is an equal opportunity employer.