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Document Control Jobs (NOW HIRING)

AECOM

Document Control Manager

Sacramento, CA · On-site

This position will lead document control activities across a regional portfolio of complex capital projects, helping ensure that project records are accurate, current, organized, and readily ...

Veolia

Document Control Coordinator

Arkadelphia, AR · On-site

The Document Control Coordinator is responsible for supporting and enhancing the site's day-to-day document control processes specific to Gum Springs' documents including mandatory Policy statements ...

Luster National

Document Control Manager

Fresno, CA · On-site

$57 - $86/hr

About the Positions We're seeking Document Control Managers to support large, heavy-civil infrastructure programs, including highways, roads, bridges, transit (both rail and bus), water, and airport ...

Vets Plus, Inc.

Document Control Specialist

Menomonie, WI · On-site

$60 - $80/hr

The Document Control Specialist is responsible for the administration, maintenance, and continuous improvement of the company's document control and records management systems. This position ensures ...

Veolia

Document Control Coordinator

Arkadelphia, AR · On-site

$60 - $80/hr

The Document Control Coordinator is responsible for supporting and enhancing the site's day-to-day document control processes specific to Gum Springs' documents including mandatory Policy statements ...

Arcadis

Document Control Manager

Atlanta, GA · On-site

The Document Control Manager will lead and oversee all document management activities for the Designer throughout the design and construction phases of the Design-Build Project. This individual will ...

Veolia

Document Control Coordinator

Arkadelphia, AR · On-site

The Document Control Coordinator is responsible for supporting and enhancing the site's day-to-day document control processes specific to Gum Springs' documents including mandatory Policy statements ...

Arcadis

Document Control Manager

Atlanta, GA · On-site

The Document Control Manager will lead and oversee all document management activities for the Designer throughout the design and construction phases of the Design-Build Project. This individual will ...

Quest Oracle Community

$150 - $200/hr

Document Control Manager About the Positions WereseekingDocument ControlManagers to support large, heavy-civil infrastructure programs, including highways, roads, bridges, transit (both rail and bus ...

AECOM

Document Control Manager

San Diego, CA · On-site

The ideal candidate will lead document control operations, establish and maintain records management processes, oversee administrative functions, and support multidisciplinary project teams in ...

Tarana Wireless Inc

Document Control Manager

Milpitas, CA · On-site

$125 - $150/hr

The Document Control Manager is responsible for the overall administration, governance, and continuous improvement of Tarana's Product Lifecycle Management (PLM) system, Arena Solutions, and the ...

Luster National

Document Control Lead

New York, NY · Hybrid

$45 - $67/hr

About the Position We're seeking a Document Control Lead to support a large-scale aviation redevelopment program delivered within a complex public-sector infrastructure environment. This role focuses ...

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Document Control information

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How much do document control jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for document control in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is document control?

Document control is a systematic process used to manage, track, and organize documents within an organization. It ensures that important records, such as policies, procedures, and technical documents, are accurate, up-to-date, and accessible to authorized personnel. Document controllers play a key role in maintaining document integrity, version control, and compliance with industry standards or regulatory requirements. This process is essential in industries like construction, manufacturing, and pharmaceuticals to maintain quality and meet audit standards.

What are the key skills and qualifications needed to thrive as a document control specialist, and why are they important?

To thrive as a Document Control Specialist, you need strong organizational skills, attention to detail, and familiarity with records management procedures, usually supported by a relevant diploma or experience in administration. Proficiency with document management systems (DMS), version control software, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities make someone stand out in this position. These skills ensure the accurate handling, retrieval, and security of critical documents, supporting compliance and operational efficiency.

What are some common challenges faced in a document control role, and how can they be managed effectively?

One of the main challenges in Document Control is maintaining accuracy and consistency across multiple versions of documents, especially when collaborating with various departments. Managing tight deadlines while adhering to strict compliance standards can also be demanding. To handle these challenges, it’s important to establish clear document management procedures, utilize reliable document control software, and communicate regularly with team members. Staying organized and detail-oriented helps ensure documents remain up to date and accessible, supporting smooth project workflows.

What is the difference between Document Control vs Document Coordinator?

AspectDocument ControlDocument Coordinator
CertificationsOften requires records management or document control certificationsMay have similar certifications but less specialized
Work EnvironmentTypically in industries like construction, engineering, manufacturingWorks in similar environments, supporting project teams
Employer & Industry UsageCommon in regulated industries requiring strict document managementUsed in project-based industries for document support
Search & Comparison IntentOften searched for in context of document management rolesCompared for similar administrative or support roles

Document Control and Document Coordinator roles share similarities in managing project documents, but Document Control usually involves stricter compliance and version control, often requiring specific certifications. Document Coordinators tend to focus on supporting document workflows within project teams. Both roles are vital in industries like construction and engineering, but their focus and responsibilities differ slightly.

How do you get into document control?

To enter a document control role, candidates typically need a high school diploma or equivalent, with some positions preferring an associate's or bachelor's degree in a related field. Relevant skills include attention to detail, organization, and familiarity with document management systems or software such as SharePoint or Aconex. Gaining experience through internships or entry-level administrative roles can also help build qualifications for a document control position.

Is document control an in-demand job?

Document control is a growing field across industries such as construction, manufacturing, and engineering, where managing and organizing technical documents is essential. The demand for skilled document controllers is increasing due to regulatory compliance and digital record-keeping, often requiring familiarity with document management systems and attention to detail.
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Document Control jobs near you
Infographic showing various Document Control job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,201 per year, or $21.7 per hour.

Manager, Document Control

QTS Realty Trust, Inc.

Atlanta, GA • On-site

Full-time

Posted 22 days ago

Job description

Owns the Facilities Capital document control strategy, standards, and systems for QTS as the owner across the project lifecycle, and leads the team that executes it. The role governs two disciplines end to end: (1) design-document control - defining QTS documentation requirements and verifying that Architects, Engineers, OFCI vendors, and Contractors deliver, review, and revise drawings, submittals, and RFIs to those requirements with a complete, defensible audit trail; and (2) closeout/turnover documentation - defining acceptance criteria for as-builts, O&M manuals, warranties, permits, and asset data, then reviewing, accepting, and transmitting the record set to Technical Operations at Substantial and Final Completion. Embeds document control requirements into A/E and contractor agreements, enforces compliance through project governance and closeout milestones, and safeguards the confidentiality and retention of critical infrastructure records. As a people leader, sets document control policy, manages and develops the Document Control Lead, and represents document control in project governance. Reports to the Sr. Manager, Project Controls and partners closely with the Manager, Data Analytics & Information Management so controlled records feed the governed CPR data foundation and remain audit-ready.
What You Will Do: (Job Responsibilities)
Design Documentation Control (Primary Focus)
  • Establish and govern the enterprise document and information control system that all CPR projects operate within, defining QTS numbering, naming, revision, and metadata standards and confirming each project is set up to them.

  • Maintain the owner's record of all drawings and design documents issued by the design team (A/E) and Contractors through each project stage, with revision and status verified against the contract deliverable list.

  • Govern the owner's RFI, submittal, and design-review workflows - consolidating QTS comments, meeting contractual review windows, verifying teams are working from the current Issued-for-Construction set, and escalating overdue or at-risk items to the Project Team.

  • Define QTS BIM, model, and data deliverable requirements (e.g., Autodesk ACC / BIM 360), verify delivered models and drawing registers meet them, and resolve issues that threaten information flow or audit-trail integrity.

  • Draft and maintain the document control, as-built, and turnover requirement exhibits used in QTS RFPs and A/E, contractor, and vendor agreements, so documentation obligations are contractually enforceable from award.

  • Control access to sensitive site, security, and critical-infrastructure drawings - administering permissions, watermarking, and controlled-distribution rules for internal staff and external partners.

Closeout & Handover Documentation (Primary Focus)
  • Own turnover documentation requirements and acceptance criteria - as-builts, O&M manuals, warranties, permits, and asset data - defining what constitutes an acceptable record set, formally accepting or rejecting submissions from the design team and contractors, and transmitting the approved record set to Technical Operations at Substantial and Final Completion.

  • Enforce delivery of turnover documentation through contract terms and project governance, recommending retention or closeout milestone holds where submissions are incomplete or non-compliant.

  • Partner with Technical Operations to define and verify the asset, equipment, and warranty data required at turnover, ensuring it is delivered in a structured format that loads cleanly into the CMMS / asset management system.

  • Administer records retention, legal hold, audit support, and long-term archiving of capital project documentation - including permits, inspection records, AHJ correspondence, and contract documents - producing records on request for audit, insurance, or claims and disputes.

  • Establish Day-2 / Facilities Capital document control discipline and capture lessons learned at each project stage into the CPR lessons-learned repository.

Standards, Governance & Team Leadership
  • Author and maintain document control guidance, procedures, and administrative standards aligned to QTS protocols - serving as the subject-matter expert for design and closeout documentation across the CPR portfolio.

  • Manage, develop, and set priorities for the Document Control Lead, and provide functional direction and training to Project Administrators, design firms, and contractors on QTS document control standards.

  • Govern user access and permissions across QTS document control platforms, and audit design team and contractor compliance with contractual documentation requirements - driving continuous improvement in standards and project set-up.

  • Represent document control in project governance and gate reviews, reporting documentation compliance and turnover-readiness KPIs into the project reporting cycle.

Systems & Integration
  • Administer and maintain Autodesk Construction Cloud / Forma as the QTS platform of record for project management and document control - owning project set-up, folder and permission structures, naming and revision standards, workflow configuration, and template governance across the CPR portfolio.

  • Govern QTS access and data extraction in contractor-hosted and legacy systems (Procore, SharePoint, Smartsheet) so records of consequence are captured into the platform of record, and ensure controlled design and closeout records flow into Palantir Foundry with accurate metadata and intact audit trail - partnering with the Manager, Data Analytics & Information Management on definitions and integration integrity for downstream Power BI / Tableau reporting.

  • Lead the document control workstream of the ACC / Forma and Palantir Foundry transition - migration scope and record mapping, post-cutover validation, and user adoption - coordinating with document control counterparts across QTS regions in the United States.

What You Will Need to Be Successful: (Required Qualifications, Education, Experience, Certifications)
  • Bachelor's degree in Construction Management, Engineering, Information Management, or a related field - or equivalent combination of education and directly related experience.

  • 8-10+ years of document control experience on medium-to-large capital construction projects, including 3+ years leading or supervising document control staff.

  • Experience working on the owner's side of capital projects - setting documentation requirements, reviewing and accepting design and contractor deliverables, and administering records retention and turnover to an operations organization.

  • Advanced knowledge of Autodesk Construction Cloud / Forma or a comparable enterprise document management and control platform (essential), including administration, permissions, and workflow configuration - plus SharePoint, Word, and Excel. Experience with Procore or similar contractor-hosted platforms is valued.

  • Demonstrated expertise in design-document control (drawings, submittals, RFIs, revision control) and closeout/handover documentation (as-builts, O&M manuals, warranties).

  • Knowledge of construction-industry processes and contract types, including the ability to write and enforce documentation, as-built, and turnover requirements through contracts and specifications, with proven ability to mentor, train, and manage document control personnel.

  • Strong planning and process-management skills with meticulous attention to detail and accuracy.

  • Clear, effective written and verbal communication in English.

Nice to Have: (Preferred Qualifications, Education, Experience, Certifications)
  • ISO 9001 and Internal Audit certifications.

  • Document control, records, or information management certification - such as CDIA+, AIIM Certified Information Professional (CIP), Certified Records Manager (CRM), or an equivalent construction document control credential.

  • PMI certification (PMP or CAPM) or equivalent project management training, with familiarity applying stage-gate governance and structured project controls on capital projects.

  • Experience migrating document control records between platforms - including record mapping, metadata validation, and user adoption on an enterprise system rollout.

  • Live construction-site experience in a similar role, ideally in a mission-critical / data center owner's organization.

  • Hands-on exposure to Palantir Foundry, Smartsheet, or comparable governed data and workflow platforms, and to controlled records feeding downstream Power BI / Tableau reporting.

Other Key Skills: (KSAs)
  • Highly organized and customer-focused people leader, able to set direction and work on their own initiative.

  • Builds strong relationships with the Facilities team and external partners (Architects, Engineers, OFCI vendors, Contractors).

  • Meticulous about audit-trail integrity, records accuracy, and timely information flow, with a drive to improve systems over time.

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or discrimination claim.
The "Know Your Rights" Poster is included here:
Know Your Rights (English)
Know Your Rights (Spanish)
The pay transparency policy is available here:
Pay Transparency Nondiscrimination Poster-Formatted
QTS is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to talentacquisition@qtsdatacenters.com and let us know the nature of your request and your contact information.

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