Mail Processor Jobs (NOW HIRING)

The Mail Processor is responsible for efficiently handling and processing incoming and outgoing mail and packages within the organization. This role ensures that all mail is accurately sorted, delivered to the correct departments or individuals, and prepared for dispatch in a timely manner. The Mail Processor plays a key role in maintaining an organized mailroom, supporting smooth communication across the company.
Essential Duties and Responsibilities
Sorting and distributing incoming mail and packages to the correct recipients.
Preparing and organizing outgoing mail, including business correspondence, documents, and packages.
Ensuring compliance with company policies regarding mail handling and distribution.
Prepare and coordinate mass printings and mailings in accordance with Cornerstone's established policies and procedures. Including Annual 1099's
Operate mail processing and folding equipment
Daily trips to the post office to drop off mailings on behalf of the Company
Handling special delivery services and ensuring secure mailing processes for sensitive items.
Operates a personal computer to access e-mail, electronic calendars, and other basic office support software
Performs other duties, as assigned
Special Mailings: Utilize the USPS website for processing special mailings.
Ensure all relevant documents are scanned, emailed, and saved for inclusion in the end-of-month report.
Batch Prints: Retrieve batch prints from the Operations computer and add the necessary details to the report.
End-of-Month Operations Report
Check Depositing: Coordinate with the Accountant to ensure checks are deposited when they are not in the office.
Serve as backup for daily check printing in ISI and Smart Payables when needed.
Competency
To perform essential functions of the job successfully, an individual should demonstrate the following competencies:
Problem solving-the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
Interpersonal Skills-the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
Oral communication-the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
Written Communication-the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
Planning/organizing-the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
Quality control demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Safety and security-the individual actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
Minimum Qualifications (Education, Experience, Skills)
1. A minimum of two (2) years of administrative or other related experience required
2. Excellent customer service orientation and excellent interpersonal skills
3. Proficiency in Microsoft Office Suite, specifically Excel and Word
4. The ability to work as a member of a team and follow instructions and procedures
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
Disclaimer
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.
This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Legal Disclaimer: This document is intended for informational purposes only and by no means should replace or substitute other legal documents (governmental or non-governmental) reflecting similar content or advice. If you have legal questions concerning your situation or the information provided, you should consult with an attorney.