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Mailroom Assistant Jobs (NOW HIRING)

Humetis Group

Mailroom Assistant (765379)

Boston, MA · On-site

$18 - $22.75/hr

Mailroom Assistant Duration: 7+ Months (Potential for Extension) Location: Boston, MA 02128 Position Overview We are seeking a reliable and detail-oriented Mailroom Assistant to support mail and ...

Pancoast Staffing Services, Inc.

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Copy Center/Mailroom Assistant

Pittsburgh, PA · On-site

$18 - $20/hr

Downtown Pittsburgh law firm is in need of a Copy Center/Mailroom Assistant. Duties to include: · Scanning and profiling documents into database · Operating copier/printers and postage equipment · ...

MDU Resources

Print Shop & Mailroom Assistant

Bismarck, ND · On-site

$18.43 - $23.04/hr

Assists in other areas of the print shop and mailroom as needed. MINIMUM QUALIFICATIONS * High School Diploma or G.E.D.; and * One year experience in print shop, mailroom or freight operations. OTHER ...

AEI

Mailroom and Facilities Assistant

Washington, DC · On-site

$22.50 - $24/hr

Overview The American Enterprise Institute (AEI) seeks a full-time, hourly, in-person mailroom and facilities assistant to support daily mailroom operations while also assisting with facilities and ...

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Mailroom Assistant information

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How much do mailroom assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for mailroom assistant in the United States is $18.18, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.19 per hour, depending on experience, location, and employer.

What is a mailroom assistant?

Mailroom Assistants are responsible for handling the sorting, distribution, and dispatching of incoming and outgoing mail and packages within an organization. They ensure that correspondence reaches the correct recipients in a timely manner and may also be responsible for maintaining mailroom equipment, logging deliveries, and handling confidential materials. Their work helps support smooth communication and operations within the company.

What skills and qualifications are needed to be a mailroom assistant?

To thrive as a Mailroom Assistant, you need strong organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, barcode scanners, and tracking software is typically required. Reliability, time management, and effective communication are standout soft skills for this role. These abilities ensure accurate processing, efficient distribution of mail, and smooth operations within an organization.

What challenges do mailroom assistants face and how can they manage them?

Mailroom Assistants often deal with high volumes of mail and packages, especially during peak periods, which can make organization and time management challenging. Staying detail-oriented and developing efficient sorting systems are key to handling these demands. Additionally, they must ensure sensitive or confidential materials are properly handled and routed, requiring strict adherence to company protocols. Working closely with team members and using tracking software can help minimize errors and streamline the delivery process.

What is the difference between Mailroom Assistant vs Receptionist?

AspectMailroom AssistantReceptionist
Primary ResponsibilitiesSorting, distributing mail, managing packages, maintaining mail recordsGreeting visitors, answering phones, managing front desk, scheduling appointments
Work EnvironmentMailrooms, warehouses, corporate officesFront desk, office reception areas
Required SkillsOrganizational skills, basic computer knowledge, attention to detailCommunication skills, customer service, multitasking
Common CertificationsNone typically required, some may have logistics or postal certificationsNone typically required, customer service experience preferred

While both roles support office operations, a Mailroom Assistant focuses on handling mail and packages, whereas a Receptionist manages visitor interactions and front desk duties. Understanding these differences helps in choosing the right career path or job search focus.

Is a mailroom assistant a good entry-level position?

A mailroom assistant is typically an entry-level position that involves sorting, delivering, and managing mail and packages within an organization. It provides basic administrative and organizational skills, making it suitable for individuals seeking to gain workplace experience and understand office operations. The role often requires physical activity and attention to detail but usually does not require advanced qualifications.

What do mailroom assistants do?

Mailroom assistants are responsible for sorting, distributing, and handling incoming and outgoing mail and packages within an organization. They often operate mail processing equipment, maintain records of shipments, and ensure timely delivery, supporting efficient communication and logistics. Strong organizational skills and attention to detail are important in this role.
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Mailroom Assistant jobs near you
Infographic showing various Mailroom Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,810 per year, or $18.2 per hour.

Mailroom Assistant (765379)

Humetis Group

Boston, MA • On-site

$18 - $22.75/hr

Contractor

Re-posted 3 hours ago

Job description

Job Title: Mailroom Assistant
Duration: 7+ Months (Potential for Extension)
Location: Boston, MA 02128
 

Position Overview

We are seeking a reliable and detail-oriented Mailroom Assistant to support mail and central services operations across all Massport facilities. The role involves mail handling, package processing, vehicle upkeep, inventory delivery, and basic maintenance support. A strong focus on safety, accuracy, and customer service is essential.

Key ResponsibilitiesMail Services

  • Collect and deliver mail to and from the U.S. Post Office.

  • Weigh, meter, and prepare outgoing mail in accordance with postal regulations.

  • Sort and distribute incoming mail and packages across departments.

  • Receive and log packages from carriers (FedEx, UPS, vendors, etc.) into the mail tracking system.

  • Inspect incoming items for damage or suspicious content and report concerns to the supervisor.

  • Process outbound UPS shipments using the UPS online system.

  • Provide backup support to the Supervisor of General Services when required.

Central Services Support

  • Perform routine maintenance on Central Services pool vehicles (fueling, cleaning, vacuuming).

  • Prepare and fulfill inventory supply requests (paper, water, coffee, toner).

  • Deliver requested supplies to designated departments.

  • Assist with basic copier maintenance and troubleshooting.

  • Coordinate department courier pickups and deliveries.

  • Perform other related duties as needed.

Secondary Duties

  • Conduct light cleaning and basic facility maintenance.

  • Support minor repair work and assist with moving office furniture, boxes, and other materials.

Qualifications

  • Education: High School Diploma or equivalent. Basic literacy, math, and manual skills required.

  • Experience: 1–3 years of experience in an office or mailroom environment preferred.

  • Skills:

    • Strong attention to detail and organizational skills

    • Ability to handle multiple tasks in a timely manner

    • Good interpersonal and communication skills

    • Familiarity with postal systems and package tracking software is a plus