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Mailroom Assistant Jobs (NOW HIRING)

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Review Assistant - Mailroom

Tampa, FL · On-site

$15 - $19/hr

Job Posting Print and sort letters; utilize mailroom machines for folding, stuffing, and postage; scan mail; receive mail; send outgoing mail; adhere to contract SLAs Summary of Duties Offer non ...

The Gersh Agency

Mailroom Floater

New York, NY · On-site

$21/hr

About the role The Gersh Agency is hiring a position that will support the mailroom in NYC. We are ... Covering Assistant desks and phones. * Reading/covering scripts for consideration and sending actor ...

AA2IT

Mail and Print Services Assistant

Manhattan, NY · On-site

$29 - $30/hr

Experience in a high-volume mailroom, shipping operation or logistics environment strongly ... As a Mail & Print Services Assistant, you will be responsible for all aspects of the mailroom ...

The Gersh Agency

Mailroom Floater

New York, NY

$21/hr

About the role The Gersh Agency is hiring a position that will support the mailroom in NYC. We are ... Covering Assistant desks and phones. * Reading/covering scripts for consideration and sending actor ...

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Mailroom Assistant information

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How much do mailroom assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for mailroom assistant in the United States is $18.18, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.19 per hour, depending on experience, location, and employer.

What is a mailroom assistant?

Mailroom Assistants are responsible for handling the sorting, distribution, and dispatching of incoming and outgoing mail and packages within an organization. They ensure that correspondence reaches the correct recipients in a timely manner and may also be responsible for maintaining mailroom equipment, logging deliveries, and handling confidential materials. Their work helps support smooth communication and operations within the company.

What skills and qualifications are needed to be a mailroom assistant?

To thrive as a Mailroom Assistant, you need strong organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, barcode scanners, and tracking software is typically required. Reliability, time management, and effective communication are standout soft skills for this role. These abilities ensure accurate processing, efficient distribution of mail, and smooth operations within an organization.

What challenges do mailroom assistants face and how can they manage them?

Mailroom Assistants often deal with high volumes of mail and packages, especially during peak periods, which can make organization and time management challenging. Staying detail-oriented and developing efficient sorting systems are key to handling these demands. Additionally, they must ensure sensitive or confidential materials are properly handled and routed, requiring strict adherence to company protocols. Working closely with team members and using tracking software can help minimize errors and streamline the delivery process.

What is the difference between Mailroom Assistant vs Receptionist?

AspectMailroom AssistantReceptionist
Primary ResponsibilitiesSorting, distributing mail, managing packages, maintaining mail recordsGreeting visitors, answering phones, managing front desk, scheduling appointments
Work EnvironmentMailrooms, warehouses, corporate officesFront desk, office reception areas
Required SkillsOrganizational skills, basic computer knowledge, attention to detailCommunication skills, customer service, multitasking
Common CertificationsNone typically required, some may have logistics or postal certificationsNone typically required, customer service experience preferred

While both roles support office operations, a Mailroom Assistant focuses on handling mail and packages, whereas a Receptionist manages visitor interactions and front desk duties. Understanding these differences helps in choosing the right career path or job search focus.

Is a mailroom assistant a good entry-level position?

A mailroom assistant is typically an entry-level position that involves sorting, delivering, and managing mail and packages within an organization. It provides basic administrative and organizational skills, making it suitable for individuals seeking to gain workplace experience and understand office operations. The role often requires physical activity and attention to detail but usually does not require advanced qualifications.

What do mailroom assistants do?

Mailroom assistants are responsible for sorting, distributing, and handling incoming and outgoing mail and packages within an organization. They often operate mail processing equipment, maintain records of shipments, and ensure timely delivery, supporting efficient communication and logistics. Strong organizational skills and attention to detail are important in this role.
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Mailroom Assistant jobs near you
Infographic showing various Mailroom Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,810 per year, or $18.2 per hour.

Temporary Student Mail Center Assistant

University of Pittsburgh

Pittsburgh, PA • On-site

$16 - $20.50/hr

Temporary

This job post has expired today. Applications are no longer accepted.

Job description

The Temporary Student Mailroom Center Assistant supports daily mailroom operations by collecting, sorting, processing, and distributing incoming and outgoing mail. This role ensures that mail and packages are handled in accordance with applicable postal regulations while providing excellent customer service to students, faculty, staff, and other campus personnel. The position requires attention to detail, reliability, and the ability to operate mailing equipment and related software. Additionally, the assistant will provide service to various campus student mail rooms.
Essential Duties and Responsibilities
  • Collects, sorts, processes, and distributes incoming mail and packages to appropriate offices, mailboxes, and/or designated pick-up counters.

  • Assists with logging and tracking incoming deliveries to ensure accurate recordkeeping and proper distribution.

  • Prepares, bags, and processes outgoing mail according to all applicable postal regulations.

  • Operates postage meter machines to weigh, stamp, and process outgoing mail and packages.

  • Maintains records of metered, registered, and insured mail as required.

  • Operates various mailing equipment and related software systems used in mail processing and tracking.

  • Greets and assists students, faculty, staff, and other personnel utilizing mailroom services.

  • Provides guidance on the most efficient and economical mailing methods and services available.

  • May sell or distribute mailing supplies as needed.

  • Ensures all mailroom procedures and postal regulations are followed at all times.

  • Reports discrepancies, delivery issues, or concerns to appropriate personnel promptly.

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