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Proposal Assistant Jobs (NOW HIRING)

HazeGrayCyber

Assistant Proposal Coordinator

GU · On-site

Description Assistant Proposal Coordinator Req ID 001-25 v2 HazeGrayCyber, LLC is focused on delivering Cyber Security and Zero Trust Solutions to the US National Defense community and our allies and ...

FBT Gibbons LLP

Proposals Assistant

Newark, NJ · On-site

Support the proposal team in preparing pitches, proposals, RFIs, and other client-facing materials. * Assist with drafting, formatting, organizing, proofreading, and assembling proposal content ...

FBT Gibbons LLP

Proposals Assistant

Newark, NJ · On-site

$77.37/hr

Support the proposal team in preparing pitches, proposals, RFIs, and other client-facing materials. * Assist with drafting, formatting, organizing, proofreading, and assembling proposal content ...

Crest Industries

Proposal Coordinator

Pineville, LA

The Assistant Proposal Manager reports to the Proposal Department Manager and learns on the job to become the primary point of contact for all technical and financial issues relating to specific ...

Crest Industries

Proposal Coordinator

Pineville, LA · On-site

The Assistant Proposal Manager reports to the Proposal Department Manager and learns on the job to become the primary point of contact for all technical and financial issues relating to specific ...

Crest Industries

Proposal Coordinator

Pineville, LA · On-site

The Assistant Proposal Manager reports to the Proposal Department Manager and learns on the job to become the primary point of contact for all technical and financial issues relating to specific ...

Red Cedar Consultancy

Proposal Coordinator

Mclean, VA · On-site

$55 - $70/hr

Junior Proposal Coordinator Position: Fulltime with Red Cedar Consultancy (RCC) Location: 820 1 ... This position will work closely with the Project Managers to assist on-time delivery of compelling ...

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Proposal Assistant information

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$30.5K

$99.5K

$143K

How much do proposal assistant jobs pay per year?

As of Sep 7, 2026, the average yearly pay for proposal assistant in the United States is $99,490.00, according to ZipRecruiter salary data. Most workers in this role earn between $80,500.00 and $118,000.00 per year, depending on experience, location, and employer.

What is a proposal assistant?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a proposal assistant?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

How does a proposal assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.
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Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $99,490 per year, or $47.8 per hour.

Assistant Proposal Coordinator

HazeGrayCyber

GU • On-site

Part-time

Re-posted 10 hours ago

Job description

Description
Assistant Proposal Coordinator
Req ID 001-25 v2
HazeGrayCyber, LLC is focused on delivering Cyber Security and Zero Trust Solutions to the US National Defense community and our allies and partners.
We are seeking a detail oriented and motivated Assistant Proposal Coordinator to join our team. The successful candidate will support the Proposal Manager in coordinating and preparing high-quality proposals. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.
Location:Hagåtña, Guam
Responsibilities
• Assist in the development and preparation of proposals, ensuring compliance with RFP requirements.
• Coordinate with various departments to gather necessary information and documentation.
• Maintain proposal schedules and track deadlines to ensure timely submission.
• Format and proofread proposal documents for accuracy and consistency.
• Organize and maintain proposal files and records.
• Support the Proposal Manager in conducting research and analysis related to proposal content.
• Assist in the creation of proposal templates and standard content.
• Participate in proposal review meetings and provide administrative support as needed.
• Ensure all proposal materials are properly archived and accessible for future reference.
• Assist with administrative tasks managing the Business Development pipeline.
• Support all companies within the Savannah Holdings portfolio, as required.
Required Education and Experience
• Bachelor's degree in Business, Communications, or a related field, or equivalent years of related work experience may be substituted.
• 1-3 years of previous experience in proposal coordination or a similar administrative role is preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• 1-3 years of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Attention to detail and a commitment to producing high-quality work.
• Ability to handle multiple tasks and meet tight deadlines.
Security
• US Citizenship Required
• Ability to obtain a Government Secret Security Clearance
Additional Qualifications
• Experience with Shipley or other formal Business Development methodology is highly desirable.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team.
• Attention to detail and a commitment to producing high-quality work.
• Ability to handle multiple tasks and meet tight deadlines.
HazeGrayCyber, LLC is an Equal Opportunity Employer with a strong commitment to supporting and retaining a diverse and talented workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
HazeGrayCyber, LLC offers competitive compensation and benefits as well as great long-term career opportunities.
For more information or to apply, visit our website at www.hazegraycyber.com/career

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