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Proposal Assistant Jobs in New York (NOW HIRING)

Traffic Planning & Design

Proposal Assistant

Freehold, NJ · On-site

$21 - $26/hr

Maintain/Update/Create NJ Pointed Services Sheets. * Assist the NJ Proposal Team in the preparation of Request for Proposals (RFPs), Request for Qualifications (RFQs), Registration to do Business ...

FBT Gibbons LLP

Proposals Assistant

Newark, NJ · On-site

Support the proposal team in preparing pitches, proposals, RFIs, and other client-facing materials. * Assist with drafting, formatting, organizing, proofreading, and assembling proposal content ...

Hirani Group

Proposal Coordinator

Hicksville, NY · On-site

$75K - $90K/yr

Marketing collateral * Assist with organizing and maintaining marketing databases and document management systems * Support continuous improvement initiatives for proposal workflows, templates, and ...

Hirani Group

Proposal Coordinator

Hicksville, NY

$75K - $90K/yr

Staff resumes Project sheets Boilerplate content Proposal templates Pursuit tracking logs Marketing collateral Assist with organizing and maintaining marketing databases and document management ...

ANS

Proposal Specialist

South Plainfield, NJ · On-site

$65K - $75K/yr

The Proposal Specialist will collaborate with engineers, project managers, and business development ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

ANS

Proposal Specialist

South Plainfield, NJ · On-site

$65K - $75K/yr

The Proposal Specialist will collaborate with engineers, project managers, and business development ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

HDR

Proposal Manager

New York, NY · On-site

Manage the proposal and pursuit process for many key and transit, highways & roads, aviation ... Be able to assist the technical staff to write and solidify HDR's "win theme's OTHER MARKETING ...

Veolia Environnement SA

Proposal Manager

Manhattan, NY · On-site +1

$90K - $130K/yr

Manage the entire proposal workload, prioritizing and driving submissions from inception to ... * Assist Account Manager with coordinating uniformity of proposed pricing and evaluate and analyze ...

Veolia

Proposal Manager

Manhattan, NY · On-site

Manage the entire proposal workload, prioritizing and driving submissions from inception to ... * Assist Account Manager with coordinating uniformity of proposed pricing and evaluate and analyze ...

HDR

Proposal Manager

New York, NY · On-site

Manage the proposal and pursuit process for many key and transit, highways & roads, aviation ... Be able to assist the technical staff to write and solidify HDR's "win theme's OTHER MARKETING ...

M&J Engineering

Proposal Coordinator

New Hyde Park, NY · On-site

... Assist Capture Manager in integrating pursuits strategy/win themes. • Lead communications and content collection with team partners and subcontractors • Lead proposal development process ...

M&J Engineering

Proposal Coordinator

New Hyde Park, NY · On-site

Responsibilities • With little or no supervision, independently perform research, writing, editing, and proposal production and coordination. • Assist Capture Manager in integrating pursuits ...

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Proposal Assistant information

See New York salary details

$33.4K

$108.8K

$156.4K

How much do proposal assistant jobs pay per year?

As of Aug 26, 2026, the average yearly pay for proposal assistant in New York is $108,846.00, according to ZipRecruiter salary data. Most workers in this role earn between $88,100.00 and $129,100.00 per year, depending on experience, location, and employer.

What is a proposal assistant?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a proposal assistant?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

How does a proposal assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.

What are the most commonly searched types of Proposal jobs in New York?

The most popular types of Proposal jobs in New York are:

What are popular job titles related to Proposal Assistant jobs in New York?

For Proposal Assistant jobs in New York, the most frequently searched job titles are:

What job categories do people searching Proposal Assistant jobs in New York look for?

The top searched job categories for Proposal Assistant jobs in New York are:

What cities in New York are hiring for Proposal Assistant jobs?

Cities in New York with the most Proposal Assistant job openings:

Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $108,846 per year, or $52.3 per hour.

Proposal Assistant

Freehold, NJ

Traffic Planning and Design, Inc.
See more jobs at Traffic Planning and Design, Inc.external

$21 - $26/hr

Full-time

Posted 7 days ago

Job description

Ranked the #4 Large Employer to Work for in America and residing in the Top 400 on Engineering News Record (ENR)'s List of Top Design Firms in the nation, TPD is currently looking for a full-time Proposal Assistant to aid in the team’s proposal submissions and marketing admin-related efforts.

Duties and Responsibilities include, but are not limited to:

  • Conduct New Jersey and possibly other states’ websites searches for pertinent project advertisements on a daily basis.
  • Send company-wide notification emails: Leads, Pursuits, Awards, etc.
  • Print, bind, and mail packages for NJ Proposal Team.
  • Maintenance, continuous upkeep, and utilization of informational databases, spreadsheets, and tracking tools to monitor TPD’s qualifications, credentials, and project experience.
    • Maintain/Update NJ Staff Licenses & Certification files. 
    • Maintain/Update/Create NJ Master Resumes.
    • Maintain/Update/Create NJ Master Project Sheets.
    • Maintain/Update/Create NJ Pointed Services Sheets.
  • Assist the NJ Proposal Team in the preparation of Request for Proposals (RFPs), Request for Qualifications (RFQs), Registration to do Business Packages, and similar responses from start to finish for various governmental agencies.

Administrative Tasks:

  • Main point person for ALL general office administrative duties such as: Mail, UPS, printing checks, ordering supplies, coordinating office events, etc.
  • Main point person for any admin-related office duties requiring in-person assistance (other than printing & binding for NJ Proposal Team) when requested by other office personnel.
  • Main point person to assist the NJ Managers with any contract document administration-related duties/documents preparation: (contract, letters, minutes).
  • New Hire onboarding support: (Coordinating with HR, IT, and Marketing Teams), preparing the office space/cubicle, welcoming the new hires and getting headshot and signatures, requesting and filing certs, coordinating/ordering food for new hire lunches. 
  • Coordinate on and attend marketing events throughout the New Jersey region.

Job Requirements

    • Coursework, Associates or Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
    • NJ Notary License is a plus (can work with new hire to acquire if necessary).
    • Up to two (2) years of experience in communications or marketing - proposal experience is a plus.
    • Proficient in Microsoft Office Suite.
    • Experience with Adobe Creative Suite (including InDesign) preferred but not required.
    • Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred, but not required.
    • Excellent organizational skills with proven ability to manage multiple projects and work independently or in a team setting.
    • Ability to multi-task and successfully manage several projects under tight deadlines.
    • Excellent writing skills.
    • Impeccable attention to detail.
    • Good interpersonal, communication and conceptual thinking skills.
    • Willingness and ability to collaborate with entry level up to manager level engineers to prepare written materials and manage deadlines.
    • Must be a team player and willing to fill in on other related duties as necessary.

    Compensation: $21.00-$26.00 per hour (depending on qualifications)

    Don't meet every qualification or skill in the description? That's ok! We are fully committed to expanding our staff and culture to best serve our clients and our communities. If you are interested in this position but don't completely align with every qualification listed, we encourage you to apply. You may be what we are looking for, for this role or maybe for another open position.

    At TPD we exist to improve the quality of life for the public and are dedicated to Moving Forward Together®.

    Apply