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Proposal Assistant Jobs (NOW HIRING)

DAV Energy Solutions, Inc

Proposal Assistant

NC · On-site

We are seeking a highly motivated, entry level proposal coordinator/marketing assistant to support our growing company. Typical assignments entail assisting the Marketing Director with all elements ...

New

Traylor Bros. Inc.

Proposal Assistant

Evansville, IN

Proposal Assistant Opportunity with Traylor Bros., Inc.! Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge ...

Traylor Bros. Inc.

Proposal Assistant

Long Beach, CA

$45K - $67K/yr

Proposal Assistant Opportunity with Traylor Bros., Inc.! Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge ...

Traffic Planning & Design

Proposal Assistant

Freehold, NJ · On-site

$21 - $26/hr

Maintain/Update/Create NJ Pointed Services Sheets. * Assist the NJ Proposal Team in the preparation of Request for Proposals (RFPs), Request for Qualifications (RFQs), Registration to do Business ...

Citadel CPM

Marketing & Proposal Assistant

Pasadena, CA

$50K - $65K/yr

ABOUT THE ROLE Citadel CPM is seeking a highly organized and motivated entry level Marketing & Proposal Assistant to support proposal development, business development, marketing initiatives, CRM ...

Citadel CPM

Marketing & Proposal Assistant

Pasadena, CA · On-site

$50K - $65K/yr

ABOUT THE ROLE Citadel CPM is seeking a highly organized and motivated entry level Marketing & Proposal Assistant to support proposal development, business development, marketing initiatives, CRM ...

Citadel CPM

Marketing & Proposal Assistant

Pasadena, CA · On-site

$50K - $65K/yr

ABOUT THE ROLE Citadel CPM is seeking a highly organized and motivated entry level Marketing & Proposal Assistant to support proposal development, business development, marketing initiatives, CRM ...

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Proposal Assistant information

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$30.5K

$99.5K

$143K

How much do proposal assistant jobs pay per year?

As of Sep 7, 2026, the average yearly pay for proposal assistant in the United States is $99,490.00, according to ZipRecruiter salary data. Most workers in this role earn between $80,500.00 and $118,000.00 per year, depending on experience, location, and employer.

What is a proposal assistant?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a proposal assistant?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

How does a proposal assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.
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Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $99,490 per year, or $47.8 per hour.

Proposal Assistant

Traffic Planning and Design, Inc

Pottstown, PA • On-site

Full-time

Posted 24 days ago

Job description

Ranked the #4 Large Employer to Work for in America and residing in the Top 400 on Engineering News Record (ENR)'s List of Top Design Firms in the nation, TPD is currently looking for a full-time Proposal Assistant to aid in the team's proposal submissions and marketing admin-related efforts.
Duties and Responsibilities include, but are not limited to:
  • Conduct online searches for pertinent project advertisements on a daily basis.
  • Send company-wide notification emails: Leads, Pursuits, Awards, etc.
  • Maintenance, continuous upkeep, and utilization of informational databases, spreadsheets, and tracking tools to monitor TPD's qualifications, credentials, and project experience. Examples include:
    • Staff Licenses & Certification files
    • Master Resumes
    • Master Project Sheets
    • Services Summary Sheets
    • Active Project Spreadsheet
    • Project Management's Pursuit Chart Spreadsheet

Proposal Production Tasks:
  • Assist the PA Proposal Team in the preparation of Request for Proposals (RFPs), Request for Qualifications (RFQs), Registration to do Business Packages, and similar responses from start to finish for various governmental agencies.
  • Proposal Submission Coordinator for Hard Copy Production Efforts: Acts as the Proposal Team's primary resource for all print and bind submissions. Available to work on-site whenever needed to print, assemble, bind, package, and distribute proposal submissions via UPS or hand delivery (if needed), to ensure timely and compliant delivery.

Job Requirements:
  • Coursework, Associates or Bachelor's degree in Business Administration, Marketing, Communications, or a related field, and/or up to two (2) years of experience in communications, marketing, or administrative roles - proposal experience is a plus.
  • Proficient in Microsoft Office Suite.
  • Experience with Adobe Creative Suite (including InDesign) preferred, but not required.
  • Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred, but not required.
  • Impeccable attention to detail.
  • Excellent organizational skills with proven ability to manage multiple projects and work independently or in a team setting.
  • Ability to multi-task and successfully manage several projects simultaneously, under tight deadlines.
  • Excellent writing skills.
  • Good interpersonal, communication and conceptual thinking skills.
  • Willingness and ability to collaborate with entry level up to manager level engineers to prepare written materials and manage deadlines.
  • Must be a team player and willing to fill in on other related duties as necessary.

Don't meet every qualification or skill in the description? That's ok! We are fully committed to expanding our staff and culture to best serve our clients and our communities. If you are interested in this position but don't completely align with every qualification listed, we encourage you to apply. You may be what we are looking for, for this role or maybe for another open position.
At TPD we exist to improve the quality of life for the public and are dedicated to Moving Forward Together®.
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