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Proposal Assistant Jobs (NOW HIRING)

Traffic Planning & Design

Proposal Assistant

Freehold, NJ · On-site

$45K - $55K/yr

Maintain/Update/Create NJ Pointed Services Sheets. * Assist the NJ Proposal Team in the preparation of Request for Proposals (RFPs), Request for Qualifications (RFQs), Registration to do Business ...

Apply Early

Traffic Planning & Design

Proposal Assistant

NJ

$45K - $55K/yr

Maintain/Update/Create NJ Pointed Services Sheets. * Assist the NJ Proposal Team in the preparation of Request for Proposals (RFPs), Request for Qualifications (RFQs), Registration to do Business ...

Apply Early

ViaPlus by VINCI Highways

Proposal Manager

Plano, TX · On-site

Lead proposal kickoff meetings and coordinate team efforts throughout the proposal development cycle. * Assist in the development of proposal-related training materials and train team members on ...

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Schnabel Inc.

Proposal Manager

Seattle, WA

$85K - $105K/yr

This position also provides training and mentoring to Proposal Coordinators, Proposal Assistants and BD Services Assistants within the respective business unit and works closely with the Creative ...

Schnabel Engineering, Inc.

Proposal Manager

Seattle, WA · On-site

$85K - $105K/yr

This position also provides training and mentoring to Proposal Coordinators, Proposal Assistants and BD Services Assistants within the respective business unit and works closely with the Creative ...

Credence

Proposal Specialist

Mclean, VA · On-site

Organize, edit, format, and review proposal content for clarity, accuracy, consistency, responsiveness, and compliance with solicitation requirements. * Assist in developing proposal sections such as ...

Schnabel Engineering, Inc.

Proposal Manager

Portland, OR · On-site

$85K - $105K/yr

This position also provides training and mentoring to Proposal Coordinators, Proposal Assistants and BD Services Assistants within the respective business unit and works closely with the Creative ...

Schnabel Inc.

Proposal Manager

Portland, OR · On-site

$85K - $105K/yr

This position also provides training and mentoring to Proposal Coordinators, Proposal Assistants and BD Services Assistants within the respective business unit and works closely with the Creative ...

Schnabel Engineering

Proposal Manager

Seattle, WA · On-site

$85K - $105K/yr

This position also provides training and mentoring to Proposal Coordinators, Proposal Assistants and BD Services Assistants within the respective business unit and works closely with the Creative ...

whartonsmith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

whartonsmith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

Wharton-Smith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

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Proposal Assistant information

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$30.5K

$99.5K

$143K

How much do proposal assistant jobs pay per year?

As of Jul 7, 2026, the average yearly pay for proposal assistant in the United States is $99,490.00, according to ZipRecruiter salary data. Most workers in this role earn between $80,500.00 and $118,000.00 per year, depending on experience, location, and employer.

What jobs pay $500,000 a year in the US?

High-level roles such as senior proposal managers, executive-level business development directors, and specialized consultants in industries like finance, law, or technology can reach or exceed $500,000 annually. These positions often require extensive experience, advanced skills, and sometimes industry-specific certifications, with compensation including base salary, bonuses, and profit sharing. Such roles are typically found in large organizations or firms with complex, high-value projects.

How does a Proposal Assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a Proposal Assistant, and why are they important?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

What jobs make $1,000,000 a year?

Proposal assistants typically do not earn $1,000,000 annually. Jobs that can reach this level include high-level executives, successful entrepreneurs, investment bankers, and certain professional athletes or entertainers. These roles often require extensive experience, specialized skills, and significant responsibility.

What are proposal assistants?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.

What skills do you need to be a proposal specialist?

Proposal specialists need strong written and verbal communication skills, attention to detail, and the ability to analyze and interpret complex information. They should be proficient in project management, have knowledge of proposal development processes, and often use tools like Microsoft Office and proposal management software. Organizational skills and the ability to meet tight deadlines are also essential.

What is a proposal assistant?

A proposal assistant supports the preparation and submission of proposals for projects or contracts, often working with teams to gather information, organize documents, and ensure compliance with guidelines. They typically use tools like Microsoft Office and may need strong organizational and communication skills. The role often involves coordinating deadlines and maintaining proposal templates.
More about Proposal Assistant jobs
What cities are hiring for Proposal Assistant jobs? Cities with the most Proposal Assistant job openings:
What are the most commonly searched types of Proposal jobs? The most popular types of Proposal jobs are:
What states have the most Proposal Assistant jobs? States with the most job openings for Proposal Assistant jobs include:
What job categories do people searching Proposal Assistant jobs look for? The top searched job categories for Proposal Assistant jobs are:
Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $99,490 per year, or $47.8 per hour.
Proposal Assistant

Proposal Assistant

Traffic Planning and Design, Inc.

Lawrenceville, NJ

$45K - $55K/yr

Other

Posted 23 days ago

Job description

Ranked the #4 Large Employer to Work for in America and residing in the Top 400 on Engineering News Record (ENR)'s List of Top Design Firms in the nation, TPD is currently looking for a full-time Proposal Assistant to aid in the team’s proposal submissions and marketing admin-related efforts.

Duties and Responsibilities include, but are not limited to:

  • Conduct New Jersey and possibly other states’ websites searches for pertinent project advertisements on a daily basis.
  • Send company-wide notification emails: Leads, Pursuits, Awards, etc.
  • Print, bind, and mail packages for NJ Proposal Team.
  • Maintenance, continuous upkeep, and utilization of informational databases, spreadsheets, and tracking tools to monitor TPD’s qualifications, credentials, and project experience.
    • Maintain/Update NJ Staff Licenses & Certification files. 
    • Maintain/Update/Create NJ Master Resumes.
    • Maintain/Update/Create NJ Master Project Sheets.
    • Maintain/Update/Create NJ Pointed Services Sheets.
  • Assist the NJ Proposal Team in the preparation of Request for Proposals (RFPs), Request for Qualifications (RFQs), Registration to do Business Packages, and similar responses from start to finish for various governmental agencies.

Administrative Tasks:

  • Main point person for ALL general office administrative duties such as: Mail, UPS, printing checks, ordering supplies, coordinating office events, etc.
  • Main point person for any admin-related office duties requiring in-person assistance (other than printing & binding for NJ Proposal Team) when requested by other office personnel.
  • Main point person to assist the NJ Managers with any contract document administration-related duties/documents preparation: (contract, letters, minutes).
  • New Hire onboarding support: (Coordinating with HR, IT, and Marketing Teams), preparing the office space/cubicle, welcoming the new hires and getting headshot and signatures, requesting and filing certs, coordinating/ordering food for new hire lunches. 
  • Coordinate on and attend marketing events throughout the New Jersey region.

Job Requirements

    • Coursework, Associates or Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
    • NJ Notary License is a plus (can work with new hire to acquire if necessary).
    • Up to two (2) years of experience in communications or marketing - proposal experience is a plus.
    • Proficient in Microsoft Office Suite.
    • Experience with Adobe Creative Suite (including InDesign) preferred but not required.
    • Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred, but not required.
    • Excellent organizational skills with proven ability to manage multiple projects and work independently or in a team setting.
    • Ability to multi-task and successfully manage several projects under tight deadlines.
    • Excellent writing skills.
    • Impeccable attention to detail.
    • Good interpersonal, communication and conceptual thinking skills.
    • Willingness and ability to collaborate with entry level up to manager level engineers to prepare written materials and manage deadlines.
    • Must be a team player and willing to fill in on other related duties as necessary.

    Compensation: $45,000-$55,000 per year (depending on qualifications)

    Don't meet every qualification or skill in the description? That's ok! We are fully committed to expanding our staff and culture to best serve our clients and our communities. If you are interested in this position but don't completely align with every qualification listed, we encourage you to apply. You may be what we are looking for, for this role or maybe for another open position.

    At TPD we exist to improve the quality of life for the public and are dedicated to Moving Forward Together®.

    Apply