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Proposal Writer Jobs (NOW HIRING)

KeenLogic

Proposal Writer

Herndon, VA · On-site

Federal Proposal Writer & Business Development Coordinator Company: KeenLogic Location: Hybrid (Primarily remote, with preference for candidates who are open to working onsite at KeenLogic's Herndon ...

World Learning

Proposal Writer

OR · On-site +1

Proposal Writer Duration of Consultancy: Up to 10 days per assignment, with the possibility of extension Anticipated Start Date: As soon as possible, anytime throughout 2026 Anticipated End Date:

KeenLogic

Proposal Writer

Herndon, VA · On-site

Federal Proposal Writer & Business Development Coordinator Company: KeenLogic Location: Hybrid (Primarily remote, with preference for candidates who are open to working onsite at KeenLogic's Herndon ...

The Edh

Proposal Writer

Atlanta, GA · On-site

EDH is a currently looking to identify a Proposal Writer, for one of our clients in the Atlanta, Georgia area. Producing high-quality, effective, proposals is an integral part of Business Development ...

gTANGIBLE

Proposal Writer

Alexandria, VA

Proposal Writer (U.S. Government Solicitations) * This Proposal Writer participates in the development (compliance matrices, response templates, and content), color team reviews, and production of ...

Vision Centric Inc.

Proposal Writer

Huntsville, AL

The Proposal Writer plays a leading role in ensuring the effective coordination and timely completion of quotes.The Proposal Writer is typically engaged to help develop the value proposition and ...

Jones & DeMille Engineering

Proposal Writer

UT · On-site

$28 - $35/hr

This position requires 3+ years of proposal writing experience. About Our Team At Jones & DeMille Engineering, we are dedicated to serving as the proven community improvement leaders in rural America.

New

Jones & DeMille Engineering

Proposal Writer

UT · On-site

$28 - $35/hr

This position requires 3+ years of proposal writing experience. About Our Team At Jones & DeMille Engineering, we are dedicated to serving as the proven community improvement leaders in rural America.

Digital Marketing

Proposal Writer

Austin, TX · On-site

Proposal Writer Duties and Responsibilities: • Write and Edit Proposals: Effectively convey information about prospective client needs and PR campaigns, understanding and presenting the nuances of ...

Mediko

Proposal Writer

Henrico, VA · On-site

$65K - $95K/yr

The Proposal Writer will be responsible for planning, developing, and submitting proposals for new business opportunities, ensuring alignment with client specifications and organizational goals. This ...

New

CTIS, Inc.

Proposal Writer

Rockville, MD

$100K - $140K/yr

The Proposal Writer will be responsible for the entire proposal lifecycle, that includes but not limited to creating, editing, and finalizing high-quality, compliant, and compelling proposal content ...

New

Pinchin

Proposal Writer

Manhattan, NY · On-site

$70K - $90K/yr

Proposal Writer New York City, NY Salary Range: $$70,000-$90,000 Do you have a desire to learn and advance your career in a dynamic, collaborative work environment? CodeGreen is a national building ...

Digital Marketing

Proposal Writer

Phoenix, AZ · On-site

Proposal Writer Duties and Responsibilities: • Write and Edit Proposals: Effectively convey information about prospective client needs and PR campaigns, understanding and presenting the nuances of ...

World Learning

Proposal Writer

Myrtle Point, OR · Remote

Proposal Writer Duration of Consultancy: Up to 10 days per assignment, with the possibility of extension Anticipated Start Date: As soon as possible, anytime throughout 2026 Anticipated End Date:

MEDIKO INC

Proposal Writer

Henrico, VA

The Proposal Writer will be responsible for planning, developing, and submitting proposals for new business opportunities, ensuring alignment with client specifications and organizational goals. This ...

New

Imperial Construction

Proposal Writer

Weatherford, TX · On-site

Position Overview As Proposal Writer, you'll help Imperial win new work by developing clear, compelling, and compliant proposals that showcase our experience and capabilities. Working closely with ...

New

VisionPoint Marketing

Proposal Writer

Raleigh, NC · On-site

The Proposal Writer will report to the Vice President of New Business Development. What You'll Do Proposal Writing * Read, diagnose, and interpret Requests for Proposals (RFPs) to understand what an ...

Vision Centric Inc.

Proposal Writer

Huntsville, AL

The Proposal Writer plays a leading role in ensuring the effective coordination and timely completion of quotes.The Proposal Writer is typically engaged to help develop the value proposition and ...

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Proposal Writer information

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$36K

$81.2K

$134K

How much do proposal writer jobs pay per year?

As of Jul 15, 2026, the average yearly pay for proposal writer in the United States is $81,248.00, according to ZipRecruiter salary data. Most workers in this role earn between $63,500.00 and $90,500.00 per year, depending on experience, location, and employer.

How does a Proposal Writer typically collaborate with subject matter experts and other team members during the proposal development process?

A Proposal Writer often works closely with subject matter experts (SMEs), project managers, and business development teams to gather the technical, financial, and strategic information required for compelling proposals. This collaboration usually involves conducting interviews, facilitating content reviews, and coordinating input from various stakeholders to ensure the proposal is accurate and tailored to client needs. Effective communication and strong organizational skills are crucial to managing multiple contributors, meeting tight deadlines, and producing high-quality submissions. This teamwork helps ensure that the proposal aligns with both client expectations and company objectives.

What does a Proposal Writer do?

A Proposal Writer is responsible for creating documents that outline a company's products, services, or solutions in response to requests from clients or potential customers. Their main goal is to craft persuasive and clear proposals that showcase the value and benefits of their organization’s offerings, usually to secure new business or funding. Proposal Writers work closely with sales, marketing, and subject matter experts to gather information and tailor proposals to specific client needs. They must ensure proposals are compliant with client requirements and deadlines, and often manage multiple projects at once.

How much do proposal writers get paid?

Proposal writers typically earn between $50,000 and $80,000 annually, depending on experience, industry, and location. Senior proposal writers or those with specialized skills can earn higher salaries, and freelance proposal writers may charge hourly or project-based rates. Compensation often includes benefits and opportunities for professional development.

How do you become a proposal writer?

To become a proposal writer, you typically need strong writing and research skills, a bachelor's degree in a relevant field such as communications, business, or marketing, and experience with proposal development or grant writing. Familiarity with industry-specific tools and the ability to meet deadlines are also important for success in this role.

What is the difference between a bid writer and a proposal writer?

A proposal writer creates detailed documents to secure business opportunities by responding to RFPs, while a bid writer focuses specifically on preparing competitive bids for tenders. Both roles require strong writing skills, but proposal writers often handle broader strategic content, whereas bid writers concentrate on meeting specific tender requirements.

What are the key skills and qualifications needed to thrive as a Proposal Writer, and why are they important?

To thrive as a Proposal Writer, you need excellent writing, research, and organizational skills, often supported by a degree in English, communications, or a related field. Familiarity with proposal management tools (such as RFPIO or Loopio), content management systems, and sometimes APMP certification is valuable. Strong attention to detail, collaboration, and the ability to work under deadlines are critical soft skills. These skills ensure persuasive, compliant proposals that meet client requirements and increase win rates in competitive bidding environments.

What is the work of a proposal writer?

A proposal writer creates detailed documents to outline a company's plans, solutions, and costs in response to requests for proposals (RFPs) from clients or organizations. They research requirements, organize information clearly, and ensure the proposal meets all guidelines, often using tools like Microsoft Word or specialized proposal software. Strong writing, research, and editing skills are essential for this role.

What Is a Proposal Writer?

Proposal writers compose documents to gain support for a project, enter into a business agreement, or convince clients to buy products and services. To complete the proposal, they usually work with a team to research a specific issue, conduct interviews, collect information, and organize the data before submitting the application or sending the contract to a client. Proposal writers may work for non-profit organizations or private companies, or they may be freelancers who work for many different businesses. Some proposal writers specialize in a specific industry, such as grant writing for non-profit organizations.

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What cities are hiring for Proposal Writer jobs? Cities with the most Proposal Writer job openings:
What are the most commonly searched types of Proposal Writer jobs? The most popular types of Proposal Writer jobs are:
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What states have the most Proposal Writer jobs? States with the most job openings for Proposal Writer jobs include:
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Proposal Writer jobs near you
Infographic showing various Proposal Writer job openings in the United States as of July 2026, with employment types broken down into 97% Full Time, 2% Part Time, and 1% Contract. Highlights an 84% Physical, 4% Hybrid, and 12% Remote job distribution, with an average salary of $81,248 per year, or $39.1 per hour.
Proposal Writer

Proposal Writer

KeenLogic

Herndon, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

Federal Proposal Writer & Business Development Coordinator
Company: KeenLogic
Location: Hybrid (Primarily remote, with preference for candidates who are open to working onsite at KeenLogic's Herndon, VA office once per week with occasional travel for customer meetings and industry events.)
About KeenLogic
KeenLogic is a growing government contracting company delivering technology, professional services, and mission support solutions to federal customers. We value integrity, accountability, innovation, teamwork, and exceptional customer service. Our team is entrepreneurial, collaborative, and committed to developing winning solutions that help our customers accomplish their missions.
As we continue to grow, we're looking for someone who enjoys taking ownership, solving problems, improving processes, and helping build a mature proposal and business development function.
Position Overview
KeenLogic is seeking an experienced Federal Proposal Writer & Business Development Coordinator to support our growing federal business development team.
Approximately 80% of this role will focus on proposal writing and proposal development, including drafting, editing, organizing, and submitting high-quality, compliant federal proposals. The remaining 20% will support business development and sales activities, including reviewing new opportunities, coordinating meetings, responding to opportunity requests, maintaining the opportunity pipeline, and assisting leadership throughout the federal procurement lifecycle.
The ideal candidate is an exceptional writer with strong project management skills who thrives in a deadline-driven environment. They should be highly organized, detail-oriented, comfortable collaborating across multiple teams, and eager to help improve proposal quality and business development processes through AI-enabled tools and automation.
This is a full-time position for candidates located in the DMV area. The role is primarily remote, with preference for candidates who are open to working onsite at KeenLogic's Herndon, VA office once per week with occasional travel for customer meetings and industry events. KeenLogic offers Fortune 500-level benefits, including health, dental, and vision insurance, PTO, 401(k), and life insurance.
Required Qualifications
  • Bachelor's degree or equivalent professional experience.
  • 3+ years of experience writing and supporting federal government proposals.
  • Experience responding to RFIs, Sources Sought Notices, RFQs, and RFPs.
  • Strong proposal writing, technical writing, editing, and proofreading skills.
  • Experience managing proposal schedules from kickoff through submission.
  • Experience developing compliance matrices, proposal outlines, schedules, and submission checklists.
  • Excellent organizational, project management, and time management skills.
  • Strong written and verbal communication skills.
  • Ability to manage multiple proposals and competing deadlines simultaneously.
  • Experience collaborating with executives, technical subject matter experts, recruiters, and teaming partners.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint).
  • Experience leveraging AI tools such as ChatGPT, Microsoft Copilot, Claude, Gemini, or similar platforms to improve proposal writing, research, editing, and workflow efficiency.
  • Familiarity with GovWin, SAM.gov, Salesforce, FPDS, USAspending, GSA eBuy, or similar federal market research tools.
  • Understanding of FAR, IDIQs, GWACs, BPAs, and other federal procurement vehicles.
  • Experience supporting proposals for IT services, cybersecurity, software development, staffing, professional services, or mission support contracts.

Key Responsibilities
Proposal Writing & Development (Approximately 80%)
  • Lead the development of proposal content from kickoff through final submission.
  • Review solicitations and develop proposal schedules, compliance matrices, outlines, production plans, and submission timelines.
  • Write, edit, and refine proposal sections, including executive summaries, technical approaches, management plans, staffing approaches, transition plans, corporate experience, resumes, and past performance.
  • Translate technical, staffing, and business input into clear, compelling, compliant proposal language.
  • Coordinate proposal efforts across executive leadership, recruiters, technical subject matter experts, teammates, and subcontractor partners.
  • Facilitate proposal kickoff meetings, status meetings, and color team reviews.
  • Track proposal deliverables, action items, milestones, and submission deadlines.
  • Ensure proposal compliance with solicitation instructions, evaluation criteria, and formatting requirements.
  • Conduct research to strengthen proposal responses and develop compelling win themes.
  • Edit proposal content for clarity, consistency, grammar, formatting, compliance, and overall quality.
  • Maintain proposal templates, reusable content libraries, resumes, past performance references, certifications, and corporate documentation.
  • Coordinate final production activities and electronic proposal submissions.

Business Development & Sales Support (Approximately 20%)
  • Review solicitations and summarize opportunities for leadership evaluation.
  • Assist with opportunity qualification and support internal go/no-go discussions.
  • Coordinate internal business development meetings, proposal kickoffs, customer meetings, and teaming discussions.
  • Assist in preparing responses to Sources Sought Notices, RFIs, capability statements, and other pre-solicitation requests.
  • Maintain opportunity tracking spreadsheets, CRM records, calendars, and business development documentation.
  • Coordinate with subcontractors, teaming partners, and internal stakeholders throughout opportunity pursuits.
  • Support customer relationship activities, industry events, conferences, and networking opportunities as needed.
  • Assist leadership with pipeline tracking, follow-up activities, and overall opportunity management.

AI & Process Improvement
  • Utilize AI tools to improve proposal writing, editing, compliance reviews, market research, competitive analysis, and workflow efficiency.
  • Identify opportunities to automate proposal and business development processes.
  • Develop repeatable templates, knowledge libraries, and proposal resources.
  • Recommend and implement best practices for AI-enabled proposal management.
  • Continuously improve internal proposal processes, documentation, and organizational systems.

Internal Collaboration
  • Work closely with executive leadership to prioritize proposal efforts and growth opportunities.
  • Partner with recruiters to develop staffing strategies and collect candidate information for proposal submissions.
  • Coordinate with technical teams to gather solution content, pricing inputs, and technical approaches.
  • Maintain proposal artifacts, resumes, certifications, corporate experience, and past performance documentation.
  • Support additional proposal, marketing, and business development initiatives as assigned.

Success in This Role Looks Like
  • Producing high-quality, persuasive, and compliant federal proposals that are submitted accurately and on time.
  • Managing multiple proposal efforts simultaneously while consistently meeting deadlines.
  • Serving as KeenLogic's proposal writer and maintaining exceptional proposal quality.
  • Leveraging AI tools and automation to improve proposal development efficiency and consistency.
  • Building and maintaining reusable proposal content, templates, and knowledge libraries that strengthen future submissions.
  • Supporting leadership by identifying, organizing, and responding to new business opportunities.
  • Meeting with customers, partners, and internal stakeholders to better understand upcoming opportunities, customer needs, and potential teaming strategies.
  • Developing and maintaining strong relationships with customers, strategic partners, teammates, and internal leadership to support KeenLogic's growth efforts.
  • Becoming a trusted resource for proposal development, business development coordination, customer engagement, and company growth initiatives.

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