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Proposal Specialist Jobs (NOW HIRING)

Pfluger Architects

Proposal Specialist

Austin, TX · On-site

Proposal Specialist Department: Marketing Employment Type: Full Time Location: Texas Description The Proposal Specialist drives strategic proposal development initiatives to elevate Pfluger ...

Spence Brothers

Proposal Specialist

Saginaw, MI · On-site

The Proposal Specialist will participate in the preparation and submission of winning proposals and presentations for both federal and commercial pursuits. The position involves researching, writing ...

Spence Brothers

Proposal Specialist

Saginaw, MI · On-site

The Proposal Specialist will participate in the preparation and submission of winning proposals and presentations for both federal and commercial pursuits. The position involves researching, writing ...

Pfluger Architects

Proposal Specialist

Corpus Christi, TX · On-site

$79K - $95K/yr

Description The Proposal Specialist drives strategic proposal development initiatives to elevate Pfluger's competitiveness and market position. This role leads the creation of compelling, well ...

Wood Rodgers

Proposal Specialist

Roseville, CA · On-site

$33 - $41/hr

Proposal Specialist Department: Corporate Communications Employment Type: Full Time Location: Roseville, CA Compensation: $33.00 - $41.00 / hour Description Are you a creative, passionate marketer ...

Wood Rodgers

Proposal Specialist

Reno, NV · On-site

$33 - $41/hr

Proposal Specialist Department: Corporate Communications Employment Type: Full Time Location: Reno, NV Compensation: $33.00 - $41.00 / hour Description Are you a creative, passionate marketer who ...

Wood Rodgers

Proposal Specialist

Sacramento, CA · On-site

$33 - $41/hr

Proposal Specialist Department: Corporate Communications Employment Type: Full Time Location: Sacramento, CA Compensation: $33.00 - $41.00 / hour Description Are you a creative, passionate marketer ...

Brewer Garrett

Proposal Specialist

Cleveland, OH · On-site

Proposal Specialist DEPARTMENT: MarketingREPORTS TO: Proposal Manager SUBORDINATES: NoneLOCATION: Middleburg Heights, Ohio FLSA STATUS: ExemptAPPROVED/REVISED DATE: June 2026 Brewer-Garrett (BG), a ...

BCRA Inc.

Proposal Specialist

Tacoma, WA · Hybrid

$63K - $86K/yr

Proposal Specialist Are you ready to take ownership of complex pursuits that help shape the future of our firm? We're seeking a highly organized and action-oriented Proposal Specialist who takes ...

Galloway & Company

Proposal Specialist

Englewood, CO

$75K - $95K/yr

Job Summary The Proposal Specialist is responsible for managing the development of high quality, compliant, client-focused responses to requests for proposals (RFPs). This position requires strong ...

Posted today

Oasys

Junior Proposal Specialist

Fairfax, VA · On-site

The Junior Proposal Specialist will support the coordination, development, editing, formatting, and submission of proposals in response to Federal Government solicitations. This role offers an ...

SMS Holdings

Proposal Specialist

Nashville, TN · On-site

The Proposal Specialist supports the growth of Service Management Systems by leading the development, design, and production of high-quality proposals and long-form business development materials.

Rider Levett Bucknall

Proposal Specialist

Phoenix, AZ · On-site

Proposal Specialist Overview of Role A Proposal Specialist has advanced experience in marketing within the A/E/C industry. Responsible for the creation, editing, and preparation of proposals and ...

whartonsmith

Proposal Specialist

Sanford, FL · On-site

As a Proposal Specialist located in our Sanford, FL headquarters or one of our branch offices, you will have the opportunity to lead pursuit teams for commercial construction and water/wastewater ...

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Proposal Specialist information

See salary details

$36K

$71.3K

$104.5K

How much do proposal specialist jobs pay per year?

As of Jul 17, 2026, the average yearly pay for proposal specialist in the United States is $71,250.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,000.00 and $80,000.00 per year, depending on experience, location, and employer.

What Does a Proposal Specialist Do?

A proposal specialist coordinates contracts for potential clients to generate new business. As a proposal specialist, you collaborate with the sales and design departments to develop accurate descriptions of how the company can provide the goods or services the client needs. Your job duties may include researching market rates, writing copy for the proposal, and determining pricing and timelines for the project. To become a proposal specialist, you need a bachelor’s degree in business, marketing, or a related field, and have excellent writing skills.

What are the key skills and qualifications needed to thrive as a Proposal Specialist, and why are they important?

To thrive as a Proposal Specialist, you need strong writing, editing, and project management skills, often supported by a bachelor's degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of RFP processes are typically required. Exceptional attention to detail, time management, and the ability to collaborate effectively with cross-functional teams are standout soft skills in this role. These skills ensure the creation of compelling, compliant proposals that meet client requirements and drive business growth.

What is a Proposal Specialist?

A Proposal Specialist is a professional responsible for managing and preparing business proposals in response to requests for proposals (RFPs) from clients or potential partners. They coordinate with various departments to gather necessary information, ensure compliance with requirements, and present the company's offerings effectively. Proposal Specialists play a crucial role in helping organizations win new contracts and business opportunities by creating compelling and well-organized proposals.

How does a Proposal Specialist typically collaborate with other departments during the proposal development process?

A Proposal Specialist works closely with various departments such as sales, marketing, finance, and technical teams to gather the necessary information and resources for each proposal. This often involves coordinating meetings to clarify requirements, collecting input from subject matter experts, and ensuring that all sections of the proposal are consistent and accurately reflect the company’s capabilities. Effective communication and project management are crucial, as the Proposal Specialist must balance multiple deadlines and ensure all contributions are integrated into a cohesive, compliant document.

What is the difference between Proposal Specialist vs Proposal Coordinator?

AspectProposal SpecialistProposal Coordinator
Required CredentialsBachelor's degree, experience in proposal writingBachelor's degree, experience in project coordination
Work EnvironmentCorporate, government, or consulting firmsProject teams, administrative settings
Employer & Industry UsageCommon in government, defense, consultingUsed across various industries for proposal management
Search & Comparison IntentUnderstanding proposal roles, responsibilitiesClarifying proposal process, coordination tasks

The Proposal Specialist focuses on creating, writing, and refining proposals to win contracts, often requiring strong writing skills and industry knowledge. The Proposal Coordinator manages the proposal process, coordinating team efforts, deadlines, and documentation. Both roles are essential in the proposal development cycle but differ mainly in their focus: content creation versus process management.

More about Proposal Specialist jobs
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What states have the most Proposal Specialist jobs? States with the most job openings for Proposal Specialist jobs include:
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Proposal Specialist jobs near you
Infographic showing various Proposal Specialist job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 58% In-person, 18% Hybrid, and 24% Remote job distribution, with an average salary of $71,250 per year, or $34.3 per hour.
Proposal Specialist

Proposal Specialist

Owens Realty Services

Orlando, FL

Full-time

Re-posted 15 days ago

Job description

Proposal Specialist

Proposal Specialist

Full-Time | On-site

We are seeking a highly skilled, detail-oriented Proposal Specialist who excels in writing, editing, and producing compelling proposal and marketing materials. This role is ideal for a strong individual contributor who brings advanced capabilities in content development, technical writing support, and marketing execution.

The ideal candidate has the potential to grow into a more senior-level specialist as they master the role.

This is a site based position and requires working in the Orlando office 5 days per week.

Key Responsibilities

Proposal Development

  • Write, edit, and format proposal responses, qualifications packages, and technical documents for RFPs/RFQs.
  • Develop and refine content such as project descriptions, resumes, cover letters, key differentiators, and capability statements.
  • Ensure accuracy, clarity, and compliance through thorough proofreading and editing.
  • Coordinate with internal stakeholders to gather needed information and maintain proposal content libraries.
  • Assist in managing timelines and delivering polished, professional proposal packages.

Creative & Design

  • Use Adobe InDesign to format proposals, collateral, and branded templates.
  • Support layout design, graphics updates, and light visual editing using Adobe Creative Suite applications.
  • Assist with preparing visually polished documents and marketing materials.

Qualifications

  • Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or related field (or equivalent experience).
  • 2–5 years of experience in marketing, proposal development, communications, or a related field.
  • Exceptional writing, editing, and proofreading skills with strong attention to detail.
  • Experience contributing to technical writing or proposal-related content.
  • Proficiency with Adobe InDesign and familiarity with Adobe Creative Suite (Photoshop, Illustrator).
  • Strong organizational skills and ability to manage multiple deadlines independently.
  • Ability to collaborate with internal teams and communicate professionally.

Preferred Skills (Not Required)

  • Familiarity with CRM or proposal management tools.
  • Experience in a professional services, facilities, real estate or construction environment.