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Proposal Coordinator Jobs (NOW HIRING)

DJ&A

Proposal Coordinator

Vancouver, WA · On-site

$24 - $32/hr

Proposal Coordinator DJ&A is seeking a full-time Proposal Coordinator with 3+ years of relevant experience, preferably in the Architecture, Engineering, and Construction (AEC) industry. Experience ...

DJ&A

Proposal Coordinator

Bozeman, MT · On-site

$24 - $32/hr

Proposal Coordinator DJ&A is seeking a full-time Proposal Coordinator with 3+ years of relevant experience, preferably in the Architecture, Engineering, and Construction (AEC) industry. Experience ...

legence

Proposal Coordinator

Manhattan, NY · On-site

Proposal Coordinator Reports To: Marketing Director Work Policy : Four days in the office and one day work from home Position Overview: Our New York City office is looking for a Proposal Coordinator ...

DJ&A

Proposal Coordinator

Albuquerque, NM · On-site

$24 - $32/hr

Proposal Coordinator DJ&A is seeking a full-time Proposal Coordinator with 3+ years of relevant experience, preferably in the Architecture, Engineering, and Construction (AEC) industry. Experience ...

DJ&A

Proposal Coordinator

Missoula, MT · On-site

$24 - $32/hr

Proposal Coordinator DJ&A is seeking a full-time Proposal Coordinator with 3+ years of relevant experience, preferably in the Architecture, Engineering, and Construction (AEC) industry. Experience ...

Matrix Design Group, Inc

Proposal Coordinator

Denver, CO · On-site

$75K - $95K/yr

The Proposal Coordinator is responsible for coordinating, developing, editing, and producing high-quality proposals, qualifications packages, interview materials, presentations, and marketing ...

EAD

Proposal Coordinator

Omaha, NE · On-site

The Proposal Coordinator will also provide technical writing support to the proposal team including development and implementation of writing guides and technical editing, writing, and rewriting of ...

DJ&A

Proposal Coordinator

Golden, CO · On-site

$24 - $32/hr

Proposal Coordinator DJ&A is seeking a full-time Proposal Coordinator with 3+ years of relevant experience, preferably in the Architecture, Engineering, and Construction (AEC) industry. Experience ...

Hirani Group

Proposal Coordinator

Hicksville, NY · On-site

$75K - $90K/yr

Job Title Proposal Coordinator Location Hirani Corporate Office - Hicksville, NY 11801 US (Primary) Job Type Full-time Category Marketing and Business Development Travel None We are seeking a highly ...

FLATTER INC

Proposal Coordinator

Fredericksburg, VA · On-site

$65K - $75K/yr

Proposal & Business Development Coordinator Classification: Exempt Reports to: Director of BD - Karnita McElveen Summary / Objective The Proposal Coordinator plays a dual-role supporting Flatter ...

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Proposal Coordinator information

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$26.5K

$64.8K

$96K

How much do proposal coordinator jobs pay per year?

As of Jun 9, 2026, the average yearly pay for proposal coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by Proposal Coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a Proposal Coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a Proposal Coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What Does a Proposal Coordinator Do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What cities are hiring for Proposal Coordinator jobs? Cities with the most Proposal Coordinator job openings:
What are the most commonly searched types of Proposal jobs? The most popular types of Proposal jobs are:
Who are the top companies hiring for Proposal Coordinator jobs? The top employers for Proposal Coordinator jobs are:
What states have the most Proposal Coordinator jobs? States with the most job openings for Proposal Coordinator jobs include:
What job categories do people searching Proposal Coordinator jobs look for? The top searched job categories for Proposal Coordinator jobs are:
Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in the United States as of June 2026, with employment types broken down into 3% As Needed, 88% Full Time, 2% Part Time, 3% Temporary, 2% Contract, and 2% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $64,796 per year, or $31.2 per hour.

Proposal Coordinator

DJ&A

Vancouver, WA • On-site

$24 - $32/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 28 days ago

Job description

Proposal Coordinator

DJ&A is seeking a full-time Proposal Coordinator with 3+ years of relevant experience, preferably in the Architecture, Engineering, and Construction (AEC) industry. Experience with developing/writing funding or grant proposals will also be strongly considered. This position is responsible for coordinating and supporting the development of high-quality, compliant proposals and other marketing collateral.

The ideal candidate is highly organized, an excellent communicator, and a strong writer who thrives in a fast-paced, collaborative environment. This person takes initiative and manages multiple deadlines effectively. The selected candidate will join a thriving team that plays a central role in DJ&A’s continued growth and success.

Primary Duties and Responsibilities

  • Proposal Coordination: Coordinate the development, production, and on-time submission of proposals for consulting contracts, including schedules, content development assignments, and internal review cycles.
  • Content Development: Write, edit, and format proposal content and resumes to ensure consistency, clarity, and alignment with client-focused messages.
  • Quality Control: Support and coordinate quality control reviews.
  • Content Management: Assist in maintaining and improving DJ&A’s proposal content library and CRM database, including project summaries, staff resumes, and firm qualifications.
  • Market Research: Conduct background research on clients, opportunities, and competitors to help guide strategic positioning and pursuit decisions.
  • Proposal Tracking: Monitor industry websites and publications, distribute opportunities for go/no-go review, and track proposal outcomes.

Required Qualifications

  • 3+ years of experience in writing/developing persuasive, effective business proposals or funding proposals, preferably in the A/E/C industry.
  • Excellent writing and editing skills.
  • Strong organizational and time management abilities.
  • High attention to detail and quality.
  • Ability to work independently and collaboratively in a deadline-driven environment.
  • Strong alignment with DJ&A Core Values.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
  • Home location near one of DJ&A's offices.

Preferred Qualifications

  • B.A. or B.S. in communications, business, marketing, journalism, or liberal arts field, or equivalent work experience.
  • Experience as a business proposal coordinator or similar role for an A/E consulting firm, or funding proposal development.
  • Proficiency with Adobe Creative Cloud programs.

Location

  • Based in or near one of DJ&A’s offices; regular in-office presence required.

Salary and Benefits

  • Full-time weekdays,40 hours per week, 9/80 work schedule, occasional overtime to meet deadlines.
  • Base pay of $24- $32 per hour, depending on experience and location.
  • Excellent benefits including medical, dental, vision, 401(k) and profit sharing, long-term disability, performance bonuses, paid time off, and ten paid holidays.

Please submit both your cover letter and resume as part of your application.

If you are unable to upload your cover letter through ADP, you may email it directly to careers@djanda.com with the subject line: Proposal Coordinator.

About DJ&A

Sourced by ZipRecruiter

Industry

Professional, scientific, and technical services

Company size

51 - 200 Employees

Headquarters location

Missoula, MT, US

Year founded

1973

Social media

Facebook

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