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Proposal Coordinator Jobs (NOW HIRING)

legence

Proposal Coordinator

Manhattan, NY

Proposal Coordinator Reports To: Marketing Director Work Policy : Four days in the office and one day work from home Position Overview: Our New York City office is looking for a Proposal Coordinator ...

ActioNet

Proposal Coordinator

Vienna, VA

Up to 95K The Proposal Coordinator is responsible for administering proposal processes, providing configuration management, providing guidance and assistance to authors, administering proposal ...

Trilon Group

Proposal Coordinator

Frankfort, KY · On-site

$65K - $90K/yr

Proposal Coordinator Department: Corporate/Administrative Employment Type: Full Time Location: Frankfort, KY Compensation: $65,000 - $90,000 / year Description HMB Professional Engineers is seeking a ...

Citian

Proposal Coordinator

Washington, DC · On-site

The Proposal Coordinator plays a critical role in supporting Citian's business development and proposal efforts. This position combines traditional proposal coordination responsibilities, such as ...

ActioNet

Proposal Coordinator

Vienna, VA

Up to 95K The Proposal Coordinator is responsible for administering proposal processes, providing configuration management, providing guidance and assistance to authors, administering proposal ...

Hirani Group

Proposal Coordinator

Hicksville, NY · On-site

$75K - $90K/yr

Job Title Proposal Coordinator Location Hirani Corporate Office - Hicksville, NY 11801 US (Primary) Job Type Full-time Category Marketing and Business Development Travel None We are seeking a highly ...

RIVA Solutions Inc.

Proposal Coordinator

Reston, VA · Hybrid

$85K/yr

Proposal Coordinator Location: Hybrid - Reston, VA Terms: Full Time Clearance: None Travel: 0-10% RESULTS. INNOVATION. VALUES. ACCOUNTABILITY. We're a mission-driven IT services company and systems ...

RIVA Solutions Inc.

Proposal Coordinator

Reston, VA · Hybrid

$85K/yr

Proposal Coordinator Location: Hybrid - Reston, VA Terms: Full Time Clearance: None Travel: 0-10% RESULTS. INNOVATION. VALUES. ACCOUNTABILITY. We're a mission-driven IT services company and systems ...

Matrix Design Group, Inc

Proposal Coordinator

Denver, CO · On-site

$75K - $95K/yr

The Proposal Coordinator is responsible for coordinating, developing, editing, and producing high-quality proposals, qualifications packages, interview materials, presentations, and marketing ...

ActioNet

Proposal Coordinator

Vienna, VA

Up to 95K The Proposal Coordinator is responsible for administering proposal processes, providing configuration management, providing guidance and assistance to authors, administering proposal ...

ActioNet, Inc.

Proposal Coordinator

Vienna, VA

Up to 95K The Proposal Coordinator is responsible for administering proposal processes, providing configuration management, providing guidance and assistance to authors, administering proposal ...

ActioNet, Inc.

Proposal Coordinator

Vienna, VA · On-site

Up to 95K The Proposal Coordinator is responsible for administering proposal processes, providing configuration management, providing guidance and assistance to authors, administering proposal ...

ActioNet, Inc.

Proposal Coordinator

Vienna, VA · On-site

Up to 95K The Proposal Coordinator is responsible for administering proposal processes, providing configuration management, providing guidance and assistance to authors, administering proposal ...

RIVA Solutions Inc.

Proposal Coordinator

Reston, VA · On-site

$85K/yr

Proposal Coordinator Location: Hybrid - Reston, VA Terms: Full Time Clearance: None Travel: 0-10% RESULTS. INNOVATION. VALUES. ACCOUNTABILITY. We're a mission-driven IT services company and systems ...

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Proposal Coordinator information

See salary details

$26.5K

$64.8K

$96K

How much do proposal coordinator jobs pay per year?

As of Jul 24, 2026, the average yearly pay for proposal coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators are often senior or specialized positions such as project or program coordinators in industries like engineering, finance, or technology, with salaries exceeding $70,000 annually. Advanced certifications, extensive experience, and expertise in project management tools like MS Project or Primavera can lead to higher compensation.

Is a proposal manager a stressful job?

Proposal managers often face stress due to tight deadlines, high accuracy requirements, and coordinating multiple teams to produce compelling proposals. The role requires strong organizational skills and attention to detail, which can contribute to work pressure, especially during peak proposal periods.

What jobs will no longer exist in 2030?

Proposal Coordinator roles are unlikely to disappear entirely by 2030, but some administrative and manual jobs may decline due to automation and digital tools. Roles that rely heavily on repetitive tasks or paper-based processes are at higher risk of being replaced by AI, software, or streamlined workflows, emphasizing the importance of skills in project management and digital literacy.

What does a proposal coordinator do?

A proposal coordinator manages the preparation and submission of proposals for projects or contracts, ensuring compliance with client requirements and deadlines. They coordinate with teams to gather necessary information, review documents for accuracy, and often use software tools like Microsoft Office or proposal management systems. The role requires strong organizational skills and attention to detail.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by Proposal Coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a Proposal Coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a Proposal Coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What Does a Proposal Coordinator Do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What cities are hiring for Proposal Coordinator jobs? Cities with the most Proposal Coordinator job openings:
What are the most commonly searched types of Proposal jobs? The most popular types of Proposal jobs are:
Who are the top companies hiring for Proposal Coordinator jobs? The top employers for Proposal Coordinator jobs are:
What states have the most Proposal Coordinator jobs? States with the most job openings for Proposal Coordinator jobs include:
What job categories do people searching Proposal Coordinator jobs look for? The top searched job categories for Proposal Coordinator jobs are:
Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $64,796 per year, or $31.2 per hour.
Proposal Coordinator

Proposal Coordinator

legence

Manhattan, NY

Other

Posted 15 days ago

Job description

Title: Proposal Coordinator

Reports To: Marketing Director

Work Policy:  Four days in the office and one day work from home 


Position Overview:

Our New York City office is looking for a Proposal Coordinator to join CMTA (formerly known as AMA Group), to broaden our Proposal Coordination Team and support our RFP Administration process.

The Proposal Coordinator plays a critical role in supporting the business development teams with the end-to-end proposal development process. This individual works closely with internal stakeholders to prepare MEP, Low Voltage, Security, Audiovisual, Acoustics, Commissioning, and Lighting proposals in response to RFPs and other client inquiries. The RFP Coordinator ensures that all technical proposals align with company standards and reflect our commitment to excellence and client success.

Key Responsibilities:

Assist in the coordination, preparation, and submission of responses to RFPs and other client requests within specified deadlines. This includes:

  • Review documents to identify key requirements, deadlines, and submission criteria
  • Organize files, templates, and submission documents
  • Schedule kickoff meetings, review sessions, and internal deadlines
  • Collaborate with stakeholders/marketing team throughout the RFP process
  • Track proposal deadlines, deliverables, and team assignments to ensure timely completion
  • Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools
  • Support multiple proposals simultaneously in a fast-paced and deadline-driven environment
  • Provide general administrative support as needed

Requirements:

Education: Bachelor’s Degree from an accredited University or equivalent experience

Experience:

  • Minimum of 5 years of experience
  • Proven experience in proposal development, project coordination, or a related role, preferably within a professional services environment
  • MEP/AEC Industry experience is a plus
  • Exceptional writing, editing, and organizational skills with strong attention to detail
  • Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel
  • Strong ability to support multiple projects simultaneously and meet tight deadlines
  • Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams

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