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Proposal Coordinator Jobs (NOW HIRING)

legence

Proposal Coordinator

Manhattan, NY · On-site

Proposal Coordinator Reports To: Marketing Director Work Policy : Four days in the office and one day work from home Position Overview: Our New York City office is looking for a Proposal Coordinator ...

Matrix Design Group, Inc

Proposal Coordinator

Denver, CO · On-site

$75K - $95K/yr

The Proposal Coordinator is responsible for coordinating, developing, editing, and producing high-quality proposals, qualifications packages, interview materials, presentations, and marketing ...

EAD

Proposal Coordinator

Omaha, NE · On-site

The Proposal Coordinator will also provide technical writing support to the proposal team including development and implementation of writing guides and technical editing, writing, and rewriting of ...

Hirani Group

Proposal Coordinator

Hicksville, NY · On-site

$75K - $90K/yr

Job Title Proposal Coordinator Location Hirani Corporate Office - Hicksville, NY 11801 US (Primary) Job Type Full-time Category Marketing and Business Development Travel None We are seeking a highly ...

FLATTER INC

Proposal Coordinator

Fredericksburg, VA · On-site

$65K - $75K/yr

Proposal & Business Development Coordinator Classification: Exempt Reports to: Director of BD - Karnita McElveen Summary / Objective The Proposal Coordinator plays a dual-role supporting Flatter ...

Hirani Group

Proposal Coordinator

Hicksville, NY

$75K - $90K/yr

We are seeking a highly organized and detail-oriented Proposal Coordinator to support the development, coordination, and submission of high-quality proposals, qualifications packages, and ...

Premier Group

Proposal Coordinator

Lanham, MD · On-site

As our Proposal Coordinator, you'll earn a competitive wage and enjoy a part-time schedule, giving you work-life balance. All that you need is: * 3+ years of experience in proposal coordination ...

MPF Federal

Proposal Coordinator

MD · On-site

$62K - $85K/yr

This role blends proposal coordination, writing/editing, compliance management, and business development support with emerging capabilities in AI-driven content creation, digital marketing alignment ...

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Proposal Coordinator information

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$26.5K

$64.8K

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How much do proposal coordinator jobs pay per year?

As of Jun 10, 2026, the average yearly pay for proposal coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by Proposal Coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a Proposal Coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a Proposal Coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What Does a Proposal Coordinator Do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What cities are hiring for Proposal Coordinator jobs? Cities with the most Proposal Coordinator job openings:
What are the most commonly searched types of Proposal jobs? The most popular types of Proposal jobs are:
Who are the top companies hiring for Proposal Coordinator jobs? The top employers for Proposal Coordinator jobs are:
What states have the most Proposal Coordinator jobs? States with the most job openings for Proposal Coordinator jobs include:
What job categories do people searching Proposal Coordinator jobs look for? The top searched job categories for Proposal Coordinator jobs are:
Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in the United States as of June 2026, with employment types broken down into 3% As Needed, 88% Full Time, 2% Part Time, 3% Temporary, 2% Contract, and 2% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $64,796 per year, or $31.2 per hour.

Proposal Coordinator

Paradigm Power Delivery Inc.

Overland Park, KS • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Why Paradigm?
This is your opportunity to join a high growth industry company where you will partner with our elite industry leaders to drive results and build out a successful power delivery business. This could be your career-defining move.

Paradigm Power Delivery is seeking a driven, detail-oriented Proposal Coordinator to join our growing team. The Proposal Coordinator is responsible for leading the development of competitive, compliant proposals for high-voltage electrical projects. This role manages the full proposal lifecycle, coordinating with business development, project management, estimating, engineering, operations, and leadership to clearly communicate technical expertise, safety culture, project approach, and value proposition. The Proposal Coordinator plays a critical role in securing projects with existing and new clients.

Key Responsibilities

  • Lead end-to-end proposal development.
  • Analyze RFPs, RFQs, and utility procurement documents to identify technical requirements, compliance criteria, and client priorities.
  • Develop proposal plans, schedules, and compliance matrices.
  • Support pursuit strategy development, including differentiators, risk mitigation, and execution approach.
  • Draft proposal content and manage proposal data for future use.
  • Maintain and update proposal templates, resumes, and project descriptions.
  • Manage proposal deadlines and coordinate with team members to get the information required to meet the needs of the proposal response - coordinate inputs related to safety, quality, schedule, work plan, and budget.
  • Customize proposals to specific clients.
  • Ensure proposals fully comply with client standards and formats.
  • Support Business Development in managing, completing and tracking pre-qualification requests.
  • Track proposal performance and win/loss results.
  • Participate in post-award and post-bid reviews to improve future pursuits.
  • Support opportunity tracking and maintenance.
  • Limited travel may be required for client meetings or presentations.

Apply