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What are the key skills and qualifications needed to thrive as a Proposal Coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What are some common challenges faced by Proposal Coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What is a Proposal Coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What is it like to work at American Structurepoint?

American Structurepoint is a professional services firm that values collaboration, innovation, and community involvement, fostering a work environment that encourages teamwork and creativity.

The company's multidisciplinary team structure allows employees to work on a wide range of projects, from transportation and infrastructure to urban planning and environmental services, providing opportunities for professional growth and development. American Structurepoint's offices are designed to promote collaboration and flexibility, featuring open workspaces and state-of-the-art technology.

Working at American Structurepoint may appeal to candidates who are passionate about making a positive impact on their communities and are looking for a dynamic work environment that offers opportunities for professional development, collaboration, and work-life balance.
What other companies are hiring for Proposal Coordinator jobs?
What are the most popular jobs at American Structurepoint?
Infographic showing various Proposal Coordinator job openings at American Structurepoint in the United States as of May 2026, with employment types broken down into 97% Full Time, and 3% Temporary. Highlights an 96% Physical, and 4% Remote job distribution.
Project Manager - Road - Columbus, OH

Project Manager - Road - Columbus, OH

American Structurepoint

Columbus, OH • On-site

Full-time

Posted 23 days ago

Job description

Overview
Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.
Group: Road
Position: Project Manager
Location: Columbus, OH (on site)
We are seeking a Project Manager to lead roadway and transportation design projects within the Road Group at American Structurepoint. The Project Manager is responsible for overall project delivery, client communication, technical coordination, and financial performance. The ideal candidate is an experienced and organized leader who thrives in managing multidisciplinary teams, maintaining client relationships, and ensuring that project goals are met on time and within budget.
Responsibilities
  • Manage roadway design projects from initiation through completion.
  • Lead internal teams and coordinate with subconsultants, clients, and reviewing agencies.
  • Develop project scopes, schedules, budgets, and resource plans.
  • Monitor and manage project financials, including invoicing and profitability.
  • Oversee preparation of plans, reports, and technical documents in compliance with DOT and client standards.
  • Serve as the primary client contact and maintain long-term relationships.
  • Ensure project QA/QC procedures are followed and deliverables meet quality expectations.
  • Facilitate internal coordination meetings and maintain progress tracking tools.
  • Mentor and provide direction to Deputy Project Managers, engineers, and technical staff.
  • Participate in business development and proposal preparation activities.
  • Perform other duties as assigned.

Qualifications
  • Bachelor's degree in Civil Engineering or related field.
  • Licensed Professional Engineer (PE) in the state of employment (or ability to obtain reciprocity).
  • 10+ years of roadway or transportation design experience.
  • Proven experience managing DOT or municipal roadway projects.
  • Strong understanding of AASHTO and DOT design standards.
  • Excellent leadership, communication, and project management skills.
  • Proficiency in Microsoft Office and familiarity with Deltek Vision/Vantagepoint.

Physical Demands:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to communicate effectively in person, virtually, and in writing.
  • Occasional standing, walking, bending, or reaching as required.
  • Ability to lift up to 10-15 pounds.
  • Regular, reliable attendance and punctuality.

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