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Proposal Development Coordinator Jobs (NOW HIRING)

IP House

Proposal Development Coordinator

$40K - $50K/yr

The Proposal Development Coordinator helps IP House create professional pitch materials and proposals for new business opportunities. This role is great for someone who enjoys writing, organizing ...

cb20

Proposal Development Manager

Saratoga Springs, NY · On-site

Overview The Proposal Development Lead is responsible for responding to and winning Requests for ... contributor coordination, review management, and final delivery. This role is accountable for ...

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Proposal Development Coordinator information

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$26.5K

$64.8K

$96K

How much do proposal development coordinator jobs pay per year?

As of Jun 11, 2026, the average yearly pay for proposal development coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What does a Proposal Development Coordinator do?

A Proposal Development Coordinator is responsible for organizing and managing the creation of proposals, typically in response to requests for proposals (RFPs) from clients or funding agencies. They coordinate between various departments, gather necessary information, and ensure that proposals are accurate, compliant, and submitted on time. Their role often includes editing, formatting, and reviewing documents, as well as tracking deadlines and managing proposal-related communications. Strong organizational and communication skills are essential for this position.

What is the difference between Proposal Development Coordinator vs Proposal Writer?

AspectProposal Development CoordinatorProposal Writer
Primary RoleCoordinates and manages the proposal development process, ensuring deadlines and requirements are met.Creates and writes proposal content, focusing on compelling narratives and technical details.
Skills & CertificationsProject management, communication, familiarity with proposal processes, often with certifications like PMP or proposal-specific training.Excellent writing, editing, and technical communication skills; certifications are less common.
Work EnvironmentCollaborates with multiple teams, manages schedules, and oversees proposal production.Focuses on content creation, often working independently or with subject matter experts.

While both roles support proposal efforts, the Proposal Development Coordinator manages the overall process and coordination, whereas the Proposal Writer focuses on crafting the proposal content. Understanding these distinctions helps organizations assign the right responsibilities and find suitable candidates.

What are the key skills and qualifications needed to thrive as a Proposal Development Coordinator, and why are they important?

To thrive as a Proposal Development Coordinator, you need strong project management, writing, and editing skills, typically supported by a bachelor’s degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of RFP processes are essential. Excellent attention to detail, collaboration, and time management are standout soft skills in this role. These abilities are crucial for producing high-quality, compliant proposals on tight deadlines, directly impacting an organization’s ability to win new business.

What are some common challenges faced by Proposal Development Coordinators during the proposal process?

Proposal Development Coordinators often face tight deadlines and shifting client requirements, which can make organizing resources and meeting submission timelines challenging. Coordinating input from multiple stakeholders—such as subject matter experts, writers, and graphic designers—requires strong communication and project management skills. Additionally, ensuring compliance with complex RFP guidelines and maintaining document quality standards demands attention to detail. Overcoming these challenges involves proactive planning, clear communication, and effective time management.
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Proposal Development Coordinator jobs near you

Proposal Development Coordinator

IP House

Remote

$40K - $50K/yr

Full-time

Posted 15 days ago

Job description

About IP House
At IP House, we empower brands, legal professionals, and rights holders to manage and protect intellectual property-both online and offline-on a truly global scale. Through cutting-edge technology and deep cross-border expertise, we deliver scalable, end-to-end solutions for IP portfolio management, enforcement, and content and brand protection.
With over 700 experts operating across five continents, we are trusted by some of the world's most recognized brands to combat counterfeiting, piracy, and IP infringement at scale. From digital platforms to physical marketplaces, we help clients safeguard what matters most-everywhere it matters.
Overview of the Role:
The Proposal Development Coordinator helps IP House create professional pitch materials and proposals for new business opportunities. This role is great for someone who enjoys writing, organizing information, and working with different teams.
You'll support the Manager, Global Client Solutions, and help prepare materials that show clients what IP House can do.
Essential Duties and Responsibilities:
Pitch Material Support
  • Update and organize pitch templates and presentation materials.
  • Customize materials for specific clients or meetings.
  • Help the Client Success team prepare documents for prospect calls.

RFP & Proposal Support
  • Review client requests and summarize what is needed.
  • Work with the Manager, Global Client Solutions to gather the right information for proposals.
  • Help organize and outline proposal content.

Writing & Editing
  • Draft and edit sections of proposals.
  • Make complex information easier to understand.
  • Ensure documents follow company branding and style.

Content Organization
  • Help maintain a library of proposal content such as templates, case studies, and team bios.
  • Keep content updated with new information and examples.

Team Collaboration
  • Work with investigators, analysts, legal, and business development teams to gather details for proposals.
  • Help collect and organize contributions from different team members.

Project Coordination
  • Assist in keeping proposal timelines on track.
  • Coordinate with graphic designers on layout and visuals.
  • Track submissions and results for future improvements.

Quality Support
  • Help review proposals to ensure they are accurate and complete.
  • Suggest small improvements to make processes smoother and more efficient.

What You'll Bring:
  • Bachelor's degree (or equivalent) in English, Communications, Business, or related field preferred; equivalent experience will be considered.
  • Professional certifications in proposal writing, business development, or project management (e.g., APMP, PMP) are a plus.
  • Proven experience managing proposals or RFP responses, preferably in investigations, legal services, consulting, or related sectors.
  • Exceptional writing and editing skills, with the ability to create clear, persuasive, and client-focused content.
  • Strong project management skills, with the ability to manage multiple priorities under tight deadlines.
  • Experience using proposal management tools, content libraries, and design software.
  • Ability to work collaboratively with cross-functional teams across multiple geographies.
  • Understanding of intellectual property protection, enforcement strategies, or investigative services is highly desirable.

Why IP House:
IP House is redefining how the world combats illicit trade and intellectual property theft-delivering scalable, end-to-end solutions that empower global brands and rights holders through innovation, strategic expertise, and a relentless commitment to global enforcement.
Achieving this ambitious mission requires the collaboration of an exceptionally talented team. We believe our people are the foundation of everything we do-and we invest accordingly. From day one, we foster a culture rooted in continuous learning, professional growth, and shared excellence.
We also understand that meaningful work begins with a strong foundation. That's why we offer a flexible work environment and a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families.
Here, you'll have the opportunity to shape a fast-scaling organization with a strong reputation for results-and room to grow with it. Join us in safeguarding the brands, content, and innovations that shape our world.
IP House is an equal opportunity employer dedicated to fostering a respectful, collaborative, and inclusive work environment.
The pay range for this role is:
40,000 - 50,000 USD per year (Remote)

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