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Proposal Development Coordinator Jobs in Ohio (NOW HIRING)

HEAPY

Proposal Coordinator

Columbus, OH · On-site

The Proposal Coordinator is responsible for the development, coordination, and delivery of compelling, client focused proposals, qualifications packages, and marketing materials that support HEAPY ...

HEAPY

Proposal Coordinator

Columbus, OH

The Proposal Coordinator is responsible for the development, coordination, and delivery of compelling, client focused proposals, qualifications packages, and marketing materials that support HEAPY ...

HEAPY

Proposal Coordinator

Columbus, OH · On-site

The Proposal Coordinator is responsible for the development, coordination, and delivery of compelling, client focused proposals, qualifications packages, and marketing materials that support HEAPY ...

NASK Incorporated

Proposal Writer

Beavercreek, OH

We're looking for an experienced Proposal Writer to join our team and lead the development of ... functional coordination. Working alongside executive leadership, capture managers, solution ...

Dar Group

Senior Proposal Specialist

Cincinnati, OH · Hybrid

$105K - $140K/yr

Support interview and presentation development, proposal debriefs, and broader marketing and ... Experience coordinating multidisciplinary teams and external teaming partners. * APMP certification ...

Dar Group

Senior Proposal Specialist

Cincinnati, OH · On-site

$105K - $140K/yr

Support interview and presentation development, proposal debriefs, and broader marketing and ... Experience coordinating multidisciplinary teams and external teaming partners. * APMP certification ...

Toole Design Group LLC

Proposal Coordinator

Columbus, OH · Hybrid

$63K - $71K/yr

Description Proposal Coordinator Design streets that move people-not just cars. At Toole Design , ... development opportunities designed to help you grow your expertise. We offer: * A collaborative ...

Toole Design Group LLC

Proposal Coordinator

Columbus, OH · On-site

$63K - $71K/yr

Proposal Coordinator Design streets that move people--not just cars. At Toole Design , we're ... development opportunities designed to help you grow your expertise. We offer: * A collaborative ...

Toole Design Group LLC

Proposal Coordinator

Columbus, OH · Hybrid

$63K - $71K/yr

Description Proposal Coordinator Design streets that move people-not just cars. At Toole Design , ... development opportunities designed to help you grow your expertise. We offer: * A collaborative ...

Toole Design Group LLC

Proposal Coordinator

Columbus, OH · On-site

$63K - $71K/yr

Job Type Full-time Description Proposal Coordinator Design streets that move people-not just cars ... development opportunities designed to help you grow your expertise. We offer: * A collaborative ...

Gardiner & Theobald

Key Responsibilities Bid Management & Proposal Development * Manage the end-to-end bid process from ... You will be equally comfortable coordinating complex bids, producing high-quality written content ...

Toole Design

Proposal Coordinator

Columbus, OH · On-site

$63K - $71K/yr

... development opportunities designed to help you grow your expertise. We offer:A collaborative ... proposal preparation/coordination, layout design, writing, and copy editing, and working with a ...

Toole Design

Proposal Coordinator

Columbus, OH · On-site

$63K - $71K/yr

... development opportunities designed to help you grow your expertise. We offer:A collaborative ... proposal preparation/coordination, layout design, writing, and copy editing, and working with a ...

KBR

Proposal Writer

Columbus, OH · On-site

Project Coordination : Coordinate multiple simultaneous proposals, create outlines and storyboards to guide content development, and manage proposal plans. * Illustration Collaboration : Collaborate ...

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Proposal Development Coordinator information

What does a proposal development coordinator do?

A Proposal Development Coordinator is responsible for organizing and managing the creation of proposals, typically in response to requests for proposals (RFPs) from clients or funding agencies. They coordinate between various departments, gather necessary information, and ensure that proposals are accurate, compliant, and submitted on time. Their role often includes editing, formatting, and reviewing documents, as well as tracking deadlines and managing proposal-related communications. Strong organizational and communication skills are essential for this position.

What are the key skills and qualifications needed to thrive as a proposal development coordinator, and why are they important?

To thrive as a Proposal Development Coordinator, you need strong project management, writing, and editing skills, typically supported by a bachelor’s degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of RFP processes are essential. Excellent attention to detail, collaboration, and time management are standout soft skills in this role. These abilities are crucial for producing high-quality, compliant proposals on tight deadlines, directly impacting an organization’s ability to win new business.

What are some common challenges faced by proposal development coordinators during the proposal process?

Proposal Development Coordinators often face tight deadlines and shifting client requirements, which can make organizing resources and meeting submission timelines challenging. Coordinating input from multiple stakeholders—such as subject matter experts, writers, and graphic designers—requires strong communication and project management skills. Additionally, ensuring compliance with complex RFP guidelines and maintaining document quality standards demands attention to detail. Overcoming these challenges involves proactive planning, clear communication, and effective time management.

What is the difference between Proposal Development Coordinator vs Proposal Writer?

AspectProposal Development CoordinatorProposal Writer
Primary RoleCoordinates and manages the proposal development process, ensuring deadlines and requirements are met.Creates and writes proposal content, focusing on compelling narratives and technical details.
Skills & CertificationsProject management, communication, familiarity with proposal processes, often with certifications like PMP or proposal-specific training.Excellent writing, editing, and technical communication skills; certifications are less common.
Work EnvironmentCollaborates with multiple teams, manages schedules, and oversees proposal production.Focuses on content creation, often working independently or with subject matter experts.

While both roles support proposal efforts, the Proposal Development Coordinator manages the overall process and coordination, whereas the Proposal Writer focuses on crafting the proposal content. Understanding these distinctions helps organizations assign the right responsibilities and find suitable candidates.

What is the career path for a proposal development coordinator?

A proposal development coordinator can advance to roles such as proposal manager, grant manager, or program manager by gaining experience in project coordination, proposal writing, and understanding funding processes. Developing skills in leadership, strategic planning, and familiarity with proposal management tools can support career progression within nonprofit, government, or corporate sectors.

What are the most commonly searched types of Proposal Development jobs in Ohio?

The most popular types of Proposal Development jobs in Ohio are:

What are popular job titles related to Proposal Development Coordinator jobs in Ohio?

For Proposal Development Coordinator jobs in Ohio, the most frequently searched job titles are:

What job categories do people searching Proposal Development Coordinator jobs in Ohio look for?

The top searched job categories for Proposal Development Coordinator jobs in Ohio are:

What cities in Ohio are hiring for Proposal Development Coordinator jobs?

Cities in Ohio with the most Proposal Development Coordinator job openings:

Proposal Development Coordinator jobs near you
Infographic showing various Proposal Development Coordinator job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 11% Part Time, and 2% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Proposal Coordinator

HEAPY

Columbus, OH • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Proposal Coordinator
Department: Administration
Employment Type: Full Time
Location: Columbus, OH
Reporting To: Erica Jones
Description
Sound like your next move?
You're a creative, detail-driven professional who enjoys transforming technical information into compelling stories that win work. You thrive in a collaborative environment, love juggling multiple priorities, and take pride in delivering polished, high-quality proposals that make a lasting impression. As HEAPY's Proposal Coordinator, you'll partner with technical experts and our marketing team to create client-focused proposals, qualifications packages, and marketing materials that showcase the innovation, expertise, and purpose behind our work. If you're looking for a role where your writing, organization, and strategic thinking directly contribute to the growth of a 100% colleague-owned firm, we'd love to meet you.
What You'll Do
  • Lead and coordinate proposal and qualification submittals from kickoff through delivery.
  • Partner with technical teams to develop compelling, client-focused content.
  • Ensure every deliverable reflects HEAPY's brand, quality standards, and commitment to exceptional client service.
  • Help strengthen our proposal library, marketing resources, and pursuit processes through continuous improvement.

The Proposal Coordinator is responsible for the development, coordination, and delivery of compelling, client focused proposals, qualifications packages, and marketing materials that support HEAPY's business development efforts. This role involves applying established proposal best practices, brand standards, and strategic messaging to create high-quality submittals that reflect HEAPY's values and expertise. The Proposal Coordinator may lead or support pursuit efforts, collaborate closely with technical and marketing teams, and contribute to the continuous improvement of content, tools, and processes to drive successful outcomes and strengthen HEAPY's market presence.
QUALIFICATIONS
  • 2-year degree in Marketing, Communications, English, Journalism, Business, or a related field; or an equivalent combination of education, experience, and/or 4-year degree in a related discipline. 2- 4 years of relevant experience in proposal coordination, marketing, or administrative roles within the AEC (Architecture, Engineering, and Construction) industry preferred.
  • Develops and delivers compelling, compliant, and brand-aligned proposals and marketing materials by coordinating internal resources, managing timelines, and contributing to pursue strategy and messaging.
  • Fosters strong collaboration across technical and marketing teams to ensure timely, high-quality submissions that reflect HEAPY's values, strengths, and client-focused solutions.
  • Maintains and enhances content libraries, tools, and processes to improve efficiency, accuracy, and consistency across all proposal and marketing deliverables.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Creative Cloud (InDesign strongly preferred)
  • Familiarity with CRM systems and collaborative platforms such as Deltek Vantagepoint, Smartsheet, or SharePoint is a plus.
  • Strong writing, proofreading, formatting, and editing skills with a keen eye for detail and consistency.
  • Demonstrated ability to manage deadlines, coordinate inputs from multiple stakeholders, and support the development of polished, persuasive proposals and marketing materials.

Key Responsibilities
  • Coordinates and produces proposals, qualifications packages, presentations, and other marketing collateral that align with HEAPY's brand, client needs, and business development goals.
  • Collaborates with technical teams, marketing, and business development to gather, edit, and synthesize content for compelling pursuit responses.
  • Applies established standards, templates, and branding to ensure consistency and quality across deliverables.
  • Maintains and updates resume, project, and boilerplate databases to ensure accurate, relevant, and up to-date content for reuse.
  • Participates in project planning, including proposal kickoffs, schedules, and internal deadlines; tracks inputs and follows up to keep progress on target.
  • Provides writing, proofreading, formatting, and layout support to enhance the readability, clarity, and visual impact of final materials.
  • Supports client-facing deliverables and presentations to help position HEAPY's value and capabilities.
  • Engages in continuous improvement by evaluating and enhancing proposal tools, content, and processes.
  • Participates in professional development and internal knowledge sharing; seeks feedback and applies lessons learned.
  • Supports HEAPY's Vision, Mission, and Colleague First culture by contributing to a collaborative, service minded team environment.
  • Additional responsibilities as requested/needed.

Physical Demands & Work Environment
  • Ability to remain sedentary at a workstation for extended periods while operating a keyboard and using a computer screen.
  • Ability to operate a mouse, stylus, or similar tool to make precise edits to digital documents and visual layouts.
  • Ability to view and distinguish details on a computer screen, including variations in color, contrast, and brightness for design and formatting purposes.
  • Ability to communicate in person, electronically, and via phone with other individuals. • Possession of reliable transportation to and from project sites.
  • Ability to work in all elements of indoor and outdoor environments, which include the heat, cold, rain, snow, wind, etc.
  • Ability to navigate different environments, which may include ascending/descending stairs or walking moderate distances during facility or site visits.
  • Capable of working in physical positions that may include maneuvering oneself into different positions traditionally achieved by kneeling, sitting, standing, squatting, bending over, etc.
  • Ability to lift, move, transport, or position items weighing up to 25 lbs. (e.g., marketing materials, displays, or printed proposals).
  • Ability to apply established protocols and practices in a timely manner and follow safety guidelines for both the company and clients
  • Ability to gather, organize, and evaluate information related to marketing efforts (Such as client pursuits or proposal documentation)

NOTE
This job description is not designed to state or imply that the listed responsibilities are the only duties to be performed by the colleague in this position. Duties, responsibilities, and activities may change or be assigned by a person authorized to assign such duties at any time with or without notice. All responsibilities and requirements listed are considered essential and are subject to possible modification to reasonably
accommodate qualified individuals who may request such modification due to disabilities. This document does not create an employee contract, implied or otherwise, other than an "at will" relationship.
EQUAL OPPORTUNITY EMPLOYER
HEAPY is proud to have an engaged and inclusive culture. One that promotes and ensures equal employment opportunities in all employment decisions without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, military status, veteran status, and any other protected characteristic as outlined by federal, state and/or local laws.
HEAPY Benefits
  • Built for People, Not Just Projects - a collaborative, colleague-first culture where you can do your best work
  • Thrive with HEAPY Benefits - premium medical, dental & vision coverage designed with you in mind
  • Invest in Your Future - 401(k) with competitive contributions to help you plan ahead
  • Be Rewarded for Your Impact - 10-15% annual bonus potential tied to company performance and your contributions
  • Own Your Time - open PTO and paid sick time that gives you the flexibility to recharge when you need it
  • Wellness Week - we hit pause the final week of the year so you can rest, reset, and reflect
  • Feel Your Best - annual wellness benefit bonus focused on your overall well-being
  • Grow with Purpose - annual professional development stipend to support your career goals

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