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Proposal Development Coordinator Jobs (NOW HIRING)

SAFEbuilt

Proposal Coordinator

Cutler Bay, FL · On-site

Candidates with experience in municipal government, permitting, development services, building department operations, project coordination, or proposal development are encouraged to apply. You'll be ...

SIRIS

Senior Proposal Coordinator - Federal Programs

$85K - $100K/yr

Proposal Development & Coordination * * Coordinate proposal development for RFPs, RFQs, RFIs, SF330s, task orders, and related solicitations. * Develop and maintain proposal schedules, compliance ...

Hirani Group

Proposal Coordinator

Hicksville, NY · On-site

$75K - $90K/yr

This role is responsible for managing the proposal development process from kickoff through final ... The Proposal Coordinator will work closely with executive leadership, technical staff, project ...

legence

Proposal Coordinator

Manhattan, NY

The Proposal Coordinator plays a critical role in supporting the business development teams with the end-to-end proposal development process. This individual works closely with internal stakeholders ...

MGT

Proposal Compliance Coordinator

MGT is seeking a detail-oriented Proposal Compliance Coordinator to support the company's proposal development process and help ensure proposal materials are accurate, organized, compliant, and ...

Greentek, Inc.

PROPOSAL COORDINATOR

Oroville, CA · On-site

$27 - $73/hr

Description The Proposal Coordinator supports the planning, development, and submission of competitive bid responses for utility, infrastructure, and vegetation management clients. This role is ...

Wharton-Smith

Proposal Coordinator

Sanford, FL · On-site

As a Proposal Coordinator located in our Sanford, FL headquarters or one of our branch offices, you ... This position supports proposal development, marketing initiatives, and business development ...

Hirani Group

Proposal Coordinator

Hicksville, NY

$75K - $90K/yr

This role is responsible for managing the proposal development process from kickoff through final ... The Proposal Coordinator will work closely with executive leadership, technical staff, project ...

whartonsmith

Proposal Coordinator

Sanford, FL

As a Proposal Coordinator located in our Sanford, FL headquarters or one of our branch offices, you ... This position supports proposal development, marketing initiatives, and business development ...

whartonsmith

Proposal Coordinator

Sanford, FL · On-site

As a Proposal Coordinator located in our Sanford, FL headquarters or one of our branch offices, you ... This position supports proposal development, marketing initiatives, and business development ...

BME Strategies

Business Development Coordinator

Job Title: Business Development Coordinator Location: Remote Description Founded in 2004, BME ... May seek opportunities for proposal management support. Additional Responsibilities: * Support the ...

TAPANI, Inc.

Proposal Coordinator

Battle Ground, WA · On-site

$35 - $50/hr

Description Job Purpose and Responsibilities Tapani is seeking an experienced Proposal Coordinator ... Content Development * Write, edit, and design persuasive, client-focused proposals and ...

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Proposal Development Coordinator information

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$26.5K

$64.8K

$96K

How much do proposal development coordinator jobs pay per year?

As of Jul 2, 2026, the average yearly pay for proposal development coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What does a Proposal Development Coordinator do?

A Proposal Development Coordinator is responsible for organizing and managing the creation of proposals, typically in response to requests for proposals (RFPs) from clients or funding agencies. They coordinate between various departments, gather necessary information, and ensure that proposals are accurate, compliant, and submitted on time. Their role often includes editing, formatting, and reviewing documents, as well as tracking deadlines and managing proposal-related communications. Strong organizational and communication skills are essential for this position.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators often include senior or specialized positions such as program or project managers, which can offer higher salaries due to increased responsibilities and experience. In some industries, certifications like PMP or advanced degrees can also lead to higher compensation for coordinator-level roles.

What does a proposal coordinator do?

A proposal development coordinator manages the creation and submission of proposals for projects or funding opportunities. They coordinate with teams to gather information, ensure compliance with guidelines, and prepare documents using tools like Microsoft Office or proposal management software. Their role often requires strong organizational skills and attention to detail to meet deadlines and improve chances of success.

What kind of jobs in media bring in $150,000 a year?

In media, high-paying roles such as media executives, senior producers, or directors can earn $150,000 or more annually, especially with extensive experience and leadership responsibilities. Skills in project management, content development, and industry-specific tools like Adobe Creative Suite or media management platforms are often required for these positions.

What does a developmental coordinator do?

A Proposal Development Coordinator is responsible for preparing and managing grant proposals and funding applications for organizations. They coordinate with teams to gather necessary information, ensure compliance with funding guidelines, and often use tools like proposal management software. Their work helps secure funding and supports project planning and execution.

What is the difference between Proposal Development Coordinator vs Proposal Writer?

AspectProposal Development CoordinatorProposal Writer
Primary RoleCoordinates and manages the proposal development process, ensuring deadlines and requirements are met.Creates and writes proposal content, focusing on compelling narratives and technical details.
Skills & CertificationsProject management, communication, familiarity with proposal processes, often with certifications like PMP or proposal-specific training.Excellent writing, editing, and technical communication skills; certifications are less common.
Work EnvironmentCollaborates with multiple teams, manages schedules, and oversees proposal production.Focuses on content creation, often working independently or with subject matter experts.

While both roles support proposal efforts, the Proposal Development Coordinator manages the overall process and coordination, whereas the Proposal Writer focuses on crafting the proposal content. Understanding these distinctions helps organizations assign the right responsibilities and find suitable candidates.

What are the key skills and qualifications needed to thrive as a Proposal Development Coordinator, and why are they important?

To thrive as a Proposal Development Coordinator, you need strong project management, writing, and editing skills, typically supported by a bachelor’s degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of RFP processes are essential. Excellent attention to detail, collaboration, and time management are standout soft skills in this role. These abilities are crucial for producing high-quality, compliant proposals on tight deadlines, directly impacting an organization’s ability to win new business.

What are some common challenges faced by Proposal Development Coordinators during the proposal process?

Proposal Development Coordinators often face tight deadlines and shifting client requirements, which can make organizing resources and meeting submission timelines challenging. Coordinating input from multiple stakeholders—such as subject matter experts, writers, and graphic designers—requires strong communication and project management skills. Additionally, ensuring compliance with complex RFP guidelines and maintaining document quality standards demands attention to detail. Overcoming these challenges involves proactive planning, clear communication, and effective time management.
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Proposal Development Coordinator jobs near you
Infographic showing various Proposal Development Coordinator job openings in the United States as of June 2026, with employment types broken down into 1% Internship, 13% Full Time, and 86% Part Time. Highlights an 84% Physical, 4% Hybrid, and 12% Remote job distribution, with an average salary of $64,796 per year, or $31.2 per hour.
Proposal Coordinator

Proposal Coordinator

SAFEbuilt

Cutler Bay, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

SAFEbuilt rating

7.1

Company rating: 7.1 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

220th of 437 rated business services

Job description

Proposal Coordinator - Cutler Bay, FL
Our team is filled with innovators, overachievers, and difference makers-hard working professionals who care about their work, their communities, and the lives of people around them. The positive, charismatic nature of the people behind SAFEbuilt fuels our commitment to keeping our communities strong and safely built. Join us and discover unbounded opportunities for a meaningful and rewarding career.
We are currently seeking a talented and experienced Proposal Coordinator to join our team of professionals. The Proposal Coordinator will play a crucial role in facilitating the proposal process by providing administrative, logistical, and research support. This position is ideal for individuals looking to gain experience in proposal development within a dynamic and collaborative work environment. Candidates with experience in municipal government, permitting, development services, building department operations, project coordination, or proposal development are encouraged to apply. You'll be a member of our highly respected team of professionals with a full complement of resources to support you and exciting projects to keep you challenged.
Responsibilities:
  1. Administrative Support: Assist in organizing and maintaining proposal-related documents, schedules, and databases. This includes managing version control, file naming conventions, and document storage.
  2. Document Preparation: Format, proofread, and edit proposal documents (i.e.. Resumes, Proposal Forms, etc.) to ensure consistency, accuracy, and compliance with formatting guidelines and company standards.
  3. Research: Conduct research on prospective clients, industry trends, competitors, and other relevant topics to support proposal development and customization.
  4. Content Gathering: Collaborate with subject matter experts to gather and compile information for proposal content, such as project descriptions, qualifications, resumes, and case studies.
  5. Graphics and Visuals: Assist in the creation and customization of graphics, charts, and visuals to enhance proposal layouts and presentations.
  6. Proposal Coordination: Provide support in coordinating meetings, conference calls, and review sessions with internal teams and external partners to facilitate collaboration and document feedback.
  7. Database Management: Maintain and update proposal-related databases, including client information, past proposals, boilerplate content, and reusable templates.
  8. Compliance Checking: Assist in conducting compliance checks to ensure that proposal submissions meet all specified requirements and deadlines.
  9. Quality Assurance: Assist in proofreading and reviewing completed proposals to identify and correct errors, inconsistencies, and formatting issues.
  10. Proposal Production: Coordinate the production and printing process of proposals, ensuring timely delivery of high-quality printed materials in accordance with established guidelines and client requirements.
  11. Collaborate with operations staff, building officials, inspectors, plan reviewers, permit technicians, planners, and business development personnel to gather information and develop proposal content for municipal clients and procurement opportunities.

Knowledge & Skills
  • Experience in proposal coordination, municipal government, permitting, building department operations, development services, project coordination, construction administration, or a related field is preferred.
  • Experience working with Operations and Business Development teams.
  • Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with document formatting and editing tools. InDesign experience is a plus
  • Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
  • Ability to work effectively both independently and collaboratively in a fast-paced, deadline-driven environment.
  • Basic understanding of proposal development processes and best practices is a plus.

Experience & Education
  • 2+ years of experience in proposal development, permitting, building department administration, development services, municipal operations, project coordination, or related administrative support experience preferred.
  • Experience working with local governments, building departments, permit centers, planning departments, engineering firms, consulting firms, or construction-related organizations is highly desirable.

Physical Requirements/Working Environment
  • Demonstrate ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail.

COMPENSATION: SAFEbuilt pays competitive wages and has a strong benefits package.
More About SAFEbuilt: The fastest growing provider of privatized community development solutions in the country, SAFEbuilt partners with over 1700 communities of all shapes and sizes throughout the country for the efficient delivery of privatized community development solutions including: building department services, community and transportation planning & zoning and community improvement services. Learn more at: http://safebuilt.com/
With Growth Comes Opportunity! Our culture is positive and energetic as we empower people to do what they do best. SAFEbuilt employs over 1600 highly qualified and motivated individuals who share the common Core Values of Integrity, Respect, Service, Teamwork and Improvement. We offer a strong salary and benefits package to reward ability, certification levels, and work experience. Benefits include health, dental, vision, life, and disability insurances, paid holidays, paid time off, paid training, new certification bonuses, a matching 401K Plan, and more.
SAFEbuilt is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, gender identity, gender expression, age, disability, veteran status or any other protected factor.
If you need assistance or an accommodation due to a disability, please contact us at jobs@safebuilt.com or you may call us directly on 970-292-2200.

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