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Proposal Development Coordinator Jobs in Oklahoma

Hazen and Sawyer

Marketing Coordinator

Tulsa, OK · On-site

$38K - $53K/yr

As part of our Proposal Development team. As part of our Proposal Development team, Proposal Coordinator will guide and facilitate a collaborative process to develop high-quality, competitive ...

ProHire Solution

Proposal Specialist

Lawton, OK · On-site

Your Impact Support the development of responses to opportunities. This position analyzes ... coordinating proposal staffing documentation. * Assist with preparation of resumes, letters of ...

New

HireRight

Proposal Writer

Tulsa, OK

Responsibilities * Lead the development and submission of RFPs, RFIs, and related client ... coordinating with internal stakeholders to gather technical and operational information. * Develop ...

Rose State College

OkAPEX Coordinator

Midwest City, OK · On-site

$54K/yr

OkAPEX Coordinator Description of Duties: The OkAPEX Coordinator provides direct, one-on-one ... Training, coursework, or professional development in government contracting, procurement, proposal ...

Rose State College

OkAPEX Coordinator

Midwest City, OK · On-site

$54K/yr

OkAPEX Coordinator Description of Duties: The OkAPEX Coordinator provides direct, one-on-one ... Training, coursework, or professional development in government contracting, procurement, proposal ...

CallTower, Inc.

In the context of tenders, the Proposal and Contract Specialist is responsible for coordinating key activities related to the process. His/her responsibilities include: Plan and monitor development ...

Family & Children's Services

Grant Writer

Tulsa, OK · On-site

... coordination, and execution of grant submissions while ensuring alignment with organizational priorities and funder requirements. Grant Proposal Development * Collaborate with program leaders ...

CallTower, Inc.

In the context of tenders, the Proposal and Contract Specialist is responsible for coordinating key activities related to the process. His/her responsibilities include: Plan and monitor development ...

Family & Children's Services

Grant Writer

Tulsa, OK · On-site

... coordination, and execution of grant submissions while ensuring alignment with organizational priorities and funder requirements. Grant Proposal Development * Collaborate with program leaders ...

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Proposal Development Coordinator information

What does a proposal development coordinator do?

A Proposal Development Coordinator is responsible for organizing and managing the creation of proposals, typically in response to requests for proposals (RFPs) from clients or funding agencies. They coordinate between various departments, gather necessary information, and ensure that proposals are accurate, compliant, and submitted on time. Their role often includes editing, formatting, and reviewing documents, as well as tracking deadlines and managing proposal-related communications. Strong organizational and communication skills are essential for this position.

What are the key skills and qualifications needed to thrive as a proposal development coordinator, and why are they important?

To thrive as a Proposal Development Coordinator, you need strong project management, writing, and editing skills, typically supported by a bachelor’s degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of RFP processes are essential. Excellent attention to detail, collaboration, and time management are standout soft skills in this role. These abilities are crucial for producing high-quality, compliant proposals on tight deadlines, directly impacting an organization’s ability to win new business.

What are some common challenges faced by proposal development coordinators during the proposal process?

Proposal Development Coordinators often face tight deadlines and shifting client requirements, which can make organizing resources and meeting submission timelines challenging. Coordinating input from multiple stakeholders—such as subject matter experts, writers, and graphic designers—requires strong communication and project management skills. Additionally, ensuring compliance with complex RFP guidelines and maintaining document quality standards demands attention to detail. Overcoming these challenges involves proactive planning, clear communication, and effective time management.

What is the difference between Proposal Development Coordinator vs Proposal Writer?

AspectProposal Development CoordinatorProposal Writer
Primary RoleCoordinates and manages the proposal development process, ensuring deadlines and requirements are met.Creates and writes proposal content, focusing on compelling narratives and technical details.
Skills & CertificationsProject management, communication, familiarity with proposal processes, often with certifications like PMP or proposal-specific training.Excellent writing, editing, and technical communication skills; certifications are less common.
Work EnvironmentCollaborates with multiple teams, manages schedules, and oversees proposal production.Focuses on content creation, often working independently or with subject matter experts.

While both roles support proposal efforts, the Proposal Development Coordinator manages the overall process and coordination, whereas the Proposal Writer focuses on crafting the proposal content. Understanding these distinctions helps organizations assign the right responsibilities and find suitable candidates.

What is the career path for a proposal development coordinator?

A proposal development coordinator can advance to roles such as proposal manager, grant manager, or program manager by gaining experience in project coordination, proposal writing, and understanding funding processes. Developing skills in leadership, strategic planning, and familiarity with proposal management tools can support career progression within nonprofit, government, or corporate sectors.

What are popular job titles related to Proposal Development Coordinator jobs in Oklahoma?

For Proposal Development Coordinator jobs in Oklahoma, the most frequently searched job titles are:

What job categories do people searching Proposal Development Coordinator jobs in Oklahoma look for?

The top searched job categories for Proposal Development Coordinator jobs in Oklahoma are:

What cities in Oklahoma are hiring for Proposal Development Coordinator jobs?

Cities in Oklahoma with the most Proposal Development Coordinator job openings:

Proposal Development Coordinator jobs near you
Infographic showing various Proposal Development Coordinator job openings in Oklahoma as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution.

Strategic Proposal Development Specialist

The University of Oklahoma

Norman, OK • On-site

Full-time

Re-posted yesterday

University Of Oklahoma rating

8.1

Company rating: 8.1 out of 10

Based on 68 frontline employees who took The Breakroom Quiz

168th of 622 rated colleges and universities

Job description

Strategic Proposal Development Specialist
Job no: 493515
Work type: Administrative Staff
Location: Norman
Categories: Finance, Grants & Business Operations
Pay Range: Salary commensurate with experience
Benefits Eligible: Yes
Work Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m. (may include some weekends)
Travel: Required
Position Introduction:
The Strategic Proposal Development (SPD) Specialist will work to expand the capacity of engineering-led faculty teams to prepare large, complex, transdisciplinary competitive research and programmatic proposals for federal, state, and private funding. The SPD Specialist will facilitate proposal development of large-scale, interdisciplinary, and inter-institutional projects in collaboration with VPRP and CFE research professionals, external consultants, and any partnering institutions and organizations.
Key responsibilities include developing a calendar of large and complex proposals to be submitted, implementing team science and project management principals to coordinate the submission of proposals with lead PIs and key team members, providing proposal development know-how and input on grant readiness and competitiveness, organizing proposal review panels, and writing non-technical and institutional proposal sections.
The SPD Specialist will facilitate faculty funding success by identifying and tracking major funding opportunities in collaboration with the engineering deans and directors, the Director of Strategic Research Initiatives, and supporting organizations such as the Vice President for Research and Partnerships and the Center for Faculty Excellence. The SPD Specialist will assist in promoting awareness of limited submission and large funding opportunities of $3M or more and complex proposals that support targeted strategic clusters, supporting the development of proposal teams, managing the proposal process, and contributing to communications via website and email newsletters.
The SPD Specialist will report to the Associate Dean for Research and will work collaboratively with the Director of Strategic Initiatives, the Office of Research Advancement (ORA) team, and other institutional partners to manage research development initiatives, programs, and engagement events that enable faculty to become more competitive in securing extramural funding for large transdisciplinary projects that advance OU's Strategic Plan priorities related to Engineering and Computer Science.
Departmental Duties:
Large Proposal Support
  • Foster and facilitate development and submission of complex, transdisciplinary, multi-institutional research grant proposals.
  • Coordinate faculty teams from proposal concept development to submission, working closely with proposal support from ORS and other OU offices and working closely with external consultants when needed.
  • Assist PIs to determine institutional support needs at the proposal stage, such as designated space and/or space renovations, additional equipment, or dedicated staff within specific OU offices to provide project support.
  • Plan and convene events with investigators to coordinate and enhance grant writing activities such as proposal team kickoff or design meetings.
  • Support the drafting of non-scientific/scholarly sections of grant proposals such as Facilities and Other Resources, mentoring plans, or figures and graphical elements as needed.
  • Provide comprehensive editorial reviews of research proposals to ensure alignment with sponsor priorities and solicitation guidelines. Recommends text, graphics and data that describe value-added differentiators accurately and consistently position the university as the optimal choice for project award. Work directly with the principal investigators (PIs) to provide developmental editing of content, organization, wording, and tone of the full document.
  • Organize targeted proposal pre-submission reviews such as Pink or Red Team panels with OU or external experts, or contracted consultants.

Program Management and Research Development Operations
  • Coordinate and support engineering-led teams in development and submission of center-level or otherwise complex proposals by leading a cross-functional team of scientists, engineers, and other subject matter experts to deliver compelling, compliant, and winning responses to Requests for Proposals (RFPs).
  • Manage the proposal development and content lifecycle, including maintaining schedules, organizing resources, coordinating inputs and reviews, ensuring alignment with institutional strategy, ensuring compliance, resolving internal team issues, providing process leadership, and leveraging project management resources to reduce burdens on the proposal team and enhance overall efficiency.
  • Partner with PIs, administrators, and university central offices to anticipate and resolve challenges that are both strategic and operational, especially when they are complex and without clear precedent.
  • Coordinate with college and university communications to raise profile of engineering strengths to increase visibility and impact of research with external funding sources.
  • The role requires strong leadership, communication, and analytical skills to coordinate resources, meet tight deadlines, and ensure technical and budgetary accuracy.

Targeted Funding Opportunity Portfolio Management
  • Coordinate with the engineering deans and directors and the Office of the VPRP to anticipate future submission opportunities in high priority area(s) that will form the proposal portfolio.
  • Manage or assist with formation of proposal teams, primarily supporting the PI through proposal project management.
  • Contribute to continuous process improvement of proposal submission processes to establish efficient and effective systems and practices to enhance all proposal development in the college.
  • Develop and share knowledge of research funding landscape and of federal funding agency strategic plans for sponsors of strategic interest to the university.

Professional Development and Training
  • Performs various duties as needed to successfully fulfill the function of the position.

View full job description
Required Education and Experience:
  • Bachelor's degree in Communications, Public Administration, Business Administration or a related field.
  • 3 years of experience in proposal writing, technical writing, grant writing, or a related field.

Department Preferences:
  • 5 years of experience in research administration, proposal development, or project management for sponsored programs in addition to Bachelor's degree.
  • Professional experience and/or certifications in proposal management, project management, team science and research development are preferred.
  • Valid Driver's License for travel.

Hiring Contingent Upon a Background Check: Yes
Advertised: 23 Jul 2026 Central Daylight Time
Applications close: 21 Oct 2026 Central Daylight Time
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About University of Oklahoma

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The University of Oklahoma is a prominent educational institution positioned in Norman, Oklahoma, US. Established in 1890, the university stakes a claim within the higher education industry and has a storied history of excellence in academics and research. Serving over 20,000 students, the university offers a wide range of programs across fields such as arts and sciences, business, engineering, international studies, and more. Emphasizing a dedication to unlocking potential, OU's mission is to provide the best possible educational experience to students through excellence in teaching, research, and creative activity. Notably, the institution has made significant strides in research with a focus on areas such as cancer, aerospace, and energy among others.

Industry

Education

Company size

5,001 - 10,000 Employees

Headquarters location

Norman, OK, US

Year founded

1890

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