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Proposal Coordinator Jobs (NOW HIRING)

Vali Incorporated

Proposal Coordinator

Huntsville, AL · Remote

$50K - $55K/yr

Vali, Inc. is seeking an entry-level Proposal Coordinator to grow with our proposal team. This role is best suited for a recent graduate or early-career professional interested in learning the ...

EAD

Proposal Coordinator

Omaha, NE · On-site

The Proposal Coordinator will also provide technical writing support to the proposal team including development and implementation of writing guides and technical editing, writing, and rewriting of ...

Premier Group

Proposal Coordinator

Lanham, MD · On-site

As our Proposal Coordinator, you'll earn a competitive wage and enjoy a part-time schedule, giving you work-life balance. All that you need is: * 3+ years of experience in proposal coordination ...

Greentek, Inc.

PROPOSAL COORDINATOR

Oroville, CA · On-site

$27 - $73/hr

Description The Proposal Coordinator supports the planning, development, and submission of competitive bid responses for utility, infrastructure, and vegetation management clients. This role is ...

MV Transportation

Proposal Coordinator

Dallas, TX

The Proposal Coordinator serves as the Production Department's compliance and document-development specialist. This role reviews solicitation materials, prepares proposal drafts, completes required ...

MV Transportation

Proposal Coordinator

Dallas, TX · On-site

The Proposal Coordinator serves as the Production Department's compliance and document-development specialist. This role reviews solicitation materials, prepares proposal drafts, completes required ...

MV Transportation

Proposal Coordinator

Dallas, TX · On-site +1

The Proposal Coordinator serves as the Production Department's compliance and document-development specialist. This role reviews solicitation materials, prepares proposal drafts, completes required ...

RIVA Solutions Inc.

Proposal Coordinator

Reston, VA · Hybrid

Proposal Coordinator Location: Hybrid - Reston, VA Terms: Full Time Clearance: None Travel: 0-10% RESULTS. INNOVATION. VALUES. ACCOUNTABILITY. We're a mission-driven IT services company and systems ...

Hirani Group

Proposal Coordinator

Hicksville, NY

$75K - $90K/yr

We are seeking a highly organized and detail-oriented Proposal Coordinator to support the development, coordination, and submission of high-quality proposals, qualifications packages, and ...

Trilon

Proposal Coordinator

Frankfort, KY · Hybrid

The Proposal Coordinator will lead the development, coordination, and submission of proposals, qualifications packages, and marketing materials. This individual will work closely with engineers ...

Vali, Inc.

Proposal Coordinator

Huntsville, AL · On-site +1

Vali, Inc. is seeking an entry-level Proposal Coordinator to grow with our proposal team. This role is best suited for a recent graduate or early-career professional interested in learning the ...

DJ&A

Proposal Coordinator

Missoula, MT · On-site

$50K - $83K/yr

Proposal Coordinator About This Role: DJ&A is a growing AEC firm with a deliberate focus on culture, quality, and long-term client relationships. This position is part of DJ&A's Business Development ...

MedTrust LLC

Proposal Coordinator

Oklahoma City, OK · On-site

PROPOSAL Coordinator The Proposal Coordinator, working closely with the Proposal Manager, will be responsible for providing support in the preparation of complex proposals in response to both ...

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Proposal Coordinator information

See salary details

$26.5K

$64.8K

$96K

How much do proposal coordinator jobs pay per year?

As of Jul 24, 2026, the average yearly pay for proposal coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators are often senior or specialized positions such as project or program coordinators in industries like engineering, finance, or technology, with salaries exceeding $70,000 annually. Advanced certifications, extensive experience, and expertise in project management tools like MS Project or Primavera can lead to higher compensation.

Is a proposal manager a stressful job?

Proposal managers often face stress due to tight deadlines, high accuracy requirements, and coordinating multiple teams to produce compelling proposals. The role requires strong organizational skills and attention to detail, which can contribute to work pressure, especially during peak proposal periods.

What jobs will no longer exist in 2030?

Proposal Coordinator roles are unlikely to disappear entirely by 2030, but some administrative and manual jobs may decline due to automation and digital tools. Roles that rely heavily on repetitive tasks or paper-based processes are at higher risk of being replaced by AI, software, or streamlined workflows, emphasizing the importance of skills in project management and digital literacy.

What does a proposal coordinator do?

A proposal coordinator manages the preparation and submission of proposals for projects or contracts, ensuring compliance with client requirements and deadlines. They coordinate with teams to gather necessary information, review documents for accuracy, and often use software tools like Microsoft Office or proposal management systems. The role requires strong organizational skills and attention to detail.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by Proposal Coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a Proposal Coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a Proposal Coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What Does a Proposal Coordinator Do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What cities are hiring for Proposal Coordinator jobs? Cities with the most Proposal Coordinator job openings:
What are the most commonly searched types of Proposal jobs? The most popular types of Proposal jobs are:
Who are the top companies hiring for Proposal Coordinator jobs? The top employers for Proposal Coordinator jobs are:
What states have the most Proposal Coordinator jobs? States with the most job openings for Proposal Coordinator jobs include:
What job categories do people searching Proposal Coordinator jobs look for? The top searched job categories for Proposal Coordinator jobs are:
Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $64,796 per year, or $31.2 per hour.

Proposal Coordinator

Engineering, Automation & Design, Inc (EAD)

Omaha, NE

Full-time

Posted 20 days ago

Job description

Company Description

A Great Opportunity For Growth Within A Successful Company!

Engineering, Automation & Design, Inc (EAD) is one of Omaha's leading, progressive and innovative construction, controls and engineering consulting firms.  Locally owned, we are involved with project work locally, nationally, and internationally. Our specialty areas include: Food & Pet Food, Renewable Energy, Chemical & Petrochemical, Pharmaceuticals and Institutional. 

What EAD Offers:

  • Opportunity to work on diverse and cutting edge projects 
  • Career advancement opportunities
  • Family oriented company
Job Description

EAD
Management Services is seeking a Proposal Coordinator to support proposal development and provide program support at a National Level. While supporting all proposal coordination activities,
this individual will plan, coordinate, edit, manage, and execute content for publication. The Proposal Coordinator will also provide technical writing support to the proposal team including development and implementation of writing guides and technical editing, writing, and rewriting of proposal documents. The successful candidate must understand the proposal process and workflow and add value by being able to prioritize tasking. The position will report to the Chief Business Officer.


Responsibilities

  • Responsible for collecting proposal pieces and ensuring responsiveness to an RFP

  • Assemble Terms and Conditions, Bios (if needed), and Resumes (if needed) for all proposals

  • Prepare, rewrite and edit copy to improve readability, or edit others who do this work

  • Verify facts, dates, and statistics, using standard reference sources

  • Read copy or proof to detect and correct errors in spelling, punctuation, and syntax

  • Develop content ideas, considering reader or audience appeal

  • Advise writers in matters of style, syntax, and usage to improve the general quality and
    effectiveness of proposal writing


  • Exercise quality control over proposal ensuring any final updates are completed

  • Update company-wide sales pipeline, including tracking and follow up of proposals

  • Document all proposal meeting minutes

  • Assist in the qualification of new clients, opportunities, and work with Marketing for     compliance with EAD's go/no-go SOP

  • Responsible for adhering to all EAD's safety standards and practices

  • Perform other related duties as assigned



Qualifications

Requirements:

  • B.A. in Technical Writing, English, Communications, Journalism or related field required or
    equivalent working experience; related engineering construction industry experience preferred

  • 3 years of Proposal coordination experience supporting proposal and/or program teams strongly preferred

  • Demonstrated computer proficiency with Microsoft Office, InDesign, WordPress, and Adobe Create Cloud software required

  • Excellent verbal and written communication skills

  • Self-motivated and experienced in interpreting proposal preparation instructions and developing documentation procedures

  • Experience with CRM systems preferred; Deltek CRM experience a plus

  • Demonstrated experience synthesizing data into information

  • Strong attention-to-detail with experience handling multiple tasks concurrently and making quick decisions in a fast paced, customer oriented, and deadline driven environment

  • Superior project management skills and teamwork skills with ability to work independently

  • Possess excellent customer service skills, professional presence, and issue resolution skills

  • Demonstrated experience interacting with senior levels of leadership effectively

  • Possess and able to maintain a valid driver's license



Additional Information

Working Conditions:

  • Office or client site environment

  • Ability to sit and work at computer for an extended period of time

  • Ability to lift and/or move up to 30 lbs.

  • Periodic weekend or evening work as needed

  • Travel required

           





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