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Proposal Coordinator Jobs (NOW HIRING)

HEAPY

Proposal Coordinator

Dayton, OH · On-site

Proposal Coordinator Department: Administration Employment Type: Full Time Location: Dayton, OH Reporting To: Erica Jones Description Sound like your next move? You're a creative, detail-driven ...

New

Trilon Group

Proposal Coordinator

Glen Allen, VA · On-site

$65K - $80K/yr

Proposal Coordinator Department: Marketing Employment Type: Full Time Location: Glen Allen, Virginia Compensation: $65,000 - $80,000 / year Description Ignite Your Creativity as RDA's Next Proposal ...

EAD

Proposal Coordinator

Omaha, NE · On-site

The Proposal Coordinator will also provide technical writing support to the proposal team including development and implementation of writing guides and technical editing, writing, and rewriting of ...

Greentek, Inc.

PROPOSAL COORDINATOR

Oroville, CA · On-site

$27 - $73/hr

Description The Proposal Coordinator supports the planning, development, and submission of competitive bid responses for utility, infrastructure, and vegetation management clients. This role is ...

RIVA Solutions Inc.

Proposal Coordinator

Reston, VA · Hybrid

$85K/yr

Proposal Coordinator Location: Hybrid - Reston, VA Terms: Full Time Clearance: None Travel: 0-10% RESULTS. INNOVATION. VALUES. ACCOUNTABILITY. We're a mission-driven IT services company and systems ...

MV Transportation

Proposal Coordinator

Dallas, TX · On-site

The Proposal Coordinator serves as the Production Department's compliance and document-development specialist. This role reviews solicitation materials, prepares proposal drafts, completes required ...

Vali Incorporated

Proposal Coordinator

Huntsville, AL · Remote

$50K - $55K/yr

Vali, Inc. is seeking an entry-level Proposal Coordinator to grow with our proposal team. This role is best suited for a recent graduate or early-career professional interested in learning the ...

RIVA Solutions Inc.

Proposal Coordinator

Reston, VA · On-site

$85K/yr

Proposal Coordinator Location: Hybrid - Reston, VA Terms: Full Time Clearance: None Travel: 0-10% RESULTS. INNOVATION. VALUES. ACCOUNTABILITY. We're a mission-driven IT services company and systems ...

MV Transportation

Proposal Coordinator

Dallas, TX · On-site +1

The Proposal Coordinator serves as the Production Department's compliance and document-development specialist. This role reviews solicitation materials, prepares proposal drafts, completes required ...

KBR

Proposal Coordinator

Fulton, MD · On-site

$86K - $128K/yr

Proposal Coordinator Belong. Connect. Grow. with KBR! Around here, we define the future. We are a company of innovators, thinkers, creators, explorers, volunteers, and dreamers. But we all share one ...

Hirani Group

Proposal Coordinator

Hicksville, NY · On-site

$75K - $90K/yr

We are seeking a highly organized and detail-oriented Proposal Coordinator to support the development, coordination, and submission of high-quality proposals, qualifications packages, and ...

HEAPY

Proposal Coordinator

Columbus, OH

As HEAPY's Proposal Coordinator, you'll partner with technical experts and our marketing team to create client-focused proposals, qualifications packages, and marketing materials that showcase the ...

FLATTER INC

Proposal Coordinator

Fredericksburg, VA · On-site

$70K - $75K/yr

This hybrid role combines proposal coordination, business analysis, opportunity research, compliance management, and process improvement to support strategic growth initiatives across the Department ...

Vali Incorporated

Proposal Coordinator

Huntsville, AL · On-site

$50K - $55K/yr

Vali, Inc. is seeking an entry-level Proposal Coordinator to grow with our proposal team. This role is best suited for a recent graduate or early-career professional interested in learning the ...

Vali, Inc.

Proposal Coordinator

Huntsville, AL · On-site +1

Vali, Inc. is seeking an entry-level Proposal Coordinator to grow with our proposal team. This role is best suited for a recent graduate or early-career professional interested in learning the ...

DJ&A

Proposal Coordinator

Golden, CO · On-site

$50K - $83K/yr

Proposal Coordinator About This Role: DJ&A is a growing AEC firm with a deliberate focus on culture, quality, and long-term client relationships. This position is part of DJ&A's Business Development ...

MV Transportation

Proposal Coordinator

Dallas, TX · On-site

The Proposal Coordinator serves as the Production Department's compliance and document-development specialist. This role reviews solicitation materials, prepares proposal drafts, completes required ...

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Proposal Coordinator information

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$26.5K

$64.8K

$96K

How much do proposal coordinator jobs pay per year?

As of Aug 13, 2026, the average yearly pay for proposal coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What is the career path for a proposal coordinator?

A proposal coordinator can advance to roles such as proposal manager, project manager, or business development manager by gaining experience in proposal development, project management, and client communication. Developing skills in leadership, strategic planning, and industry-specific knowledge can facilitate career progression within organizations or across related fields.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by proposal coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a proposal coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a proposal coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What does a proposal coordinator do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

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What are the most commonly searched types of Proposal jobs?

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Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $64,796 per year, or $31.2 per hour.

Proposal Coordinator

HEAPY

Dayton, OH • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

New

Job description

Proposal Coordinator
Department: Administration
Employment Type: Full Time
Location: Dayton, OH
Reporting To: Erica Jones
Description
Sound like your next move?
You're a creative, detail-driven professional who enjoys transforming technical information into compelling stories that win work. You thrive in a collaborative environment, love juggling multiple priorities, and take pride in delivering polished, high-quality proposals that make a lasting impression. As HEAPY's Proposal Coordinator, you'll partner with technical experts and our marketing team to create client-focused proposals, qualifications packages, and marketing materials that showcase the innovation, expertise, and purpose behind our work. If you're looking for a role where your writing, organization, and strategic thinking directly contribute to the growth of a 100% colleague-owned firm, we'd love to meet you.
What You'll Do
  • Lead and coordinate proposal and qualification submittals from kickoff through delivery.
  • Partner with technical teams to develop compelling, client-focused content.
  • Ensure every deliverable reflects HEAPY's brand, quality standards, and commitment to exceptional client service.
  • Help strengthen our proposal library, marketing resources, and pursuit processes through continuous improvement.

The Proposal Coordinator is responsible for the development, coordination, and delivery of compelling, client focused proposals, qualifications packages, and marketing materials that support HEAPY's business development efforts. This role involves applying established proposal best practices, brand standards, and strategic messaging to create high-quality submittals that reflect HEAPY's values and expertise. The Proposal Coordinator may lead or support pursuit efforts, collaborate closely with technical and marketing teams, and contribute to the continuous improvement of content, tools, and processes to drive successful outcomes and strengthen HEAPY's market presence.
QUALIFICATIONS
  • 2-year degree in Marketing, Communications, English, Journalism, Business, or a related field; or an equivalent combination of education, experience, and/or 4-year degree in a related discipline. 2- 4 years of relevant experience in proposal coordination, marketing, or administrative roles within the AEC (Architecture, Engineering, and Construction) industry preferred.
  • Develops and delivers compelling, compliant, and brand-aligned proposals and marketing materials by coordinating internal resources, managing timelines, and contributing to pursue strategy and messaging.
  • Fosters strong collaboration across technical and marketing teams to ensure timely, high-quality submissions that reflect HEAPY's values, strengths, and client-focused solutions.
  • Maintains and enhances content libraries, tools, and processes to improve efficiency, accuracy, and consistency across all proposal and marketing deliverables.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Creative Cloud (InDesign strongly preferred)
  • Familiarity with CRM systems and collaborative platforms such as Deltek Vantagepoint, Smartsheet, or SharePoint is a plus.
  • Strong writing, proofreading, formatting, and editing skills with a keen eye for detail and consistency.
  • Demonstrated ability to manage deadlines, coordinate inputs from multiple stakeholders, and support the development of polished, persuasive proposals and marketing materials.

Key Responsibilities
  • Coordinates and produces proposals, qualifications packages, presentations, and other marketing collateral that align with HEAPY's brand, client needs, and business development goals.
  • Collaborates with technical teams, marketing, and business development to gather, edit, and synthesize content for compelling pursuit responses.
  • Applies established standards, templates, and branding to ensure consistency and quality across deliverables.
  • Maintains and updates resume, project, and boilerplate databases to ensure accurate, relevant, and up to-date content for reuse.
  • Participates in project planning, including proposal kickoffs, schedules, and internal deadlines; tracks inputs and follows up to keep progress on target.
  • Provides writing, proofreading, formatting, and layout support to enhance the readability, clarity, and visual impact of final materials.
  • Supports client-facing deliverables and presentations to help position HEAPY's value and capabilities.
  • Engages in continuous improvement by evaluating and enhancing proposal tools, content, and processes.
  • Participates in professional development and internal knowledge sharing; seeks feedback and applies lessons learned.
  • Supports HEAPY's Vision, Mission, and Colleague First culture by contributing to a collaborative, service minded team environment.
  • Additional responsibilities as requested/needed.

Physical Demands & Work Environment
  • Ability to remain sedentary at a workstation for extended periods while operating a keyboard and using a computer screen.
  • Ability to operate a mouse, stylus, or similar tool to make precise edits to digital documents and visual layouts.
  • Ability to view and distinguish details on a computer screen, including variations in color, contrast, and brightness for design and formatting purposes.
  • Ability to communicate in person, electronically, and via phone with other individuals. • Possession of reliable transportation to and from project sites.
  • Ability to work in all elements of indoor and outdoor environments, which include the heat, cold, rain, snow, wind, etc.
  • Ability to navigate different environments, which may include ascending/descending stairs or walking moderate distances during facility or site visits.
  • Capable of working in physical positions that may include maneuvering oneself into different positions traditionally achieved by kneeling, sitting, standing, squatting, bending over, etc.
  • Ability to lift, move, transport, or position items weighing up to 25 lbs. (e.g., marketing materials, displays, or printed proposals).
  • Ability to apply established protocols and practices in a timely manner and follow safety guidelines for both the company and clients
  • Ability to gather, organize, and evaluate information related to marketing efforts (Such as client pursuits or proposal documentation)

NOTE
This job description is not designed to state or imply that the listed responsibilities are the only duties to be performed by the colleague in this position. Duties, responsibilities, and activities may change or be assigned by a person authorized to assign such duties at any time with or without notice. All responsibilities and requirements listed are considered essential and are subject to possible modification to reasonably
accommodate qualified individuals who may request such modification due to disabilities. This document does not create an employee contract, implied or otherwise, other than an "at will" relationship.
EQUAL OPPORTUNITY EMPLOYER
HEAPY is proud to have an engaged and inclusive culture. One that promotes and ensures equal employment opportunities in all employment decisions without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, military status, veteran status, and any other protected characteristic as outlined by federal, state and/or local laws.
HEAPY Benefits
  • Built for People, Not Just Projects - a collaborative, colleague-first culture where you can do your best work
  • Thrive with HEAPY Benefits - premium medical, dental & vision coverage designed with you in mind
  • Invest in Your Future - 401(k) with competitive contributions to help you plan ahead
  • Be Rewarded for Your Impact - 10-15% annual bonus potential tied to company performance and your contributions
  • Own Your Time - open PTO and paid sick time that gives you the flexibility to recharge when you need it
  • Wellness Week - we hit pause the final week of the year so you can rest, reset, and reflect
  • Feel Your Best - annual wellness benefit bonus focused on your overall well-being
  • Grow with Purpose - annual professional development stipend to support your career goals

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