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Proposal Coordinator Jobs (NOW HIRING)

RIVA Solutions Inc.

Proposal Coordinator

Reston, VA · Hybrid

$85K/yr

Proposal Coordinator Location: Hybrid - Reston, VA Terms: Full Time Clearance: None Travel: 0-10% RESULTS. INNOVATION. VALUES. ACCOUNTABILITY. We're a mission-driven IT services company and systems ...

HEAPY

Proposal Coordinator

Columbus, OH

As HEAPY's Proposal Coordinator, you'll partner with technical experts and our marketing team to create client-focused proposals, qualifications packages, and marketing materials that showcase the ...

Hirani Group

Proposal Coordinator

Hicksville, NY · On-site

$75K - $90K/yr

We are seeking a highly organized and detail-oriented Proposal Coordinator to support the development, coordination, and submission of high-quality proposals, qualifications packages, and ...

FLATTER INC

Proposal Coordinator

Fredericksburg, VA · On-site

$70K - $75K/yr

This hybrid role combines proposal coordination, business analysis, opportunity research, compliance management, and process improvement to support strategic growth initiatives across the Department ...

Greentek, Inc.

PROPOSAL COORDINATOR

Oroville, CA · On-site

$27 - $73/hr

Description The Proposal Coordinator supports the planning, development, and submission of competitive bid responses for utility, infrastructure, and vegetation management clients. This role is ...

Trilon Group

Proposal Coordinator

Glen Allen, VA · On-site

$65K - $80K/yr

Proposal Coordinator Department: Marketing Employment Type: Full Time Location: Glen Allen, Virginia Compensation: $65,000 - $80,000 / year Description Ignite Your Creativity as RDA's Next Proposal ...

Prescient Edge

Proposal Coordinator

Mclean, VA · On-site

$75K - $85K/yr

Job Title Proposal Coordinator Location McLean, VA 22102 US (Primary) Category Business Development Job Type Full-Time Career Level Staff Education Bachelor's Degree Travel Security Clearance ...

RIVA Solutions Inc.

Proposal Coordinator

Reston, VA · On-site

$85K/yr

Proposal Coordinator Location: Hybrid - Reston, VA Terms: Full Time Clearance: None Travel: 0-10% RESULTS. INNOVATION. VALUES. ACCOUNTABILITY. We're a mission-driven IT services company and systems ...

Ring & DuChateau

Proposal Coordinator

Brookfield, WI · On-site

We are seeking a Proposal Coordinator to support the firm's marketing and business development initiatives. This individual will play a key role in coordinating proposals, maintaining marketing ...

Ring & DuChateau

Proposal Coordinator

Brookfield, WI · On-site

We are seeking a Proposal Coordinator to support the firm's marketing and business development initiatives. This individual will play a key role in coordinating proposals, maintaining marketing ...

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Proposal Coordinator information

See salary details

$26.5K

$64.8K

$96K

How much do proposal coordinator jobs pay per year?

As of Sep 2, 2026, the average yearly pay for proposal coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What is a proposal coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What does a proposal coordinator do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

What are the key skills and qualifications needed to thrive as a proposal coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What are some common challenges faced by proposal coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

More about Proposal Coordinator jobs

What cities are hiring for Proposal Coordinator jobs?

Cities with the most Proposal Coordinator job openings:

What are the most commonly searched types of Proposal jobs?

The most popular types of Proposal jobs are:

Who are the top companies hiring for Proposal Coordinator jobs?

The top employers for Proposal Coordinator jobs are:

What states have the most Proposal Coordinator jobs?

States with the most job openings for Proposal Coordinator jobs include:

What job categories do people searching Proposal Coordinator jobs look for?

The top searched job categories for Proposal Coordinator jobs are:

Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in the United States as of August 2026, with employment types broken down into 71% Full Time, and 29% Part Time. Highlights an 72% In-person, 14% Hybrid, and 14% Remote job distribution, with an average salary of $64,796 per year, or $31.2 per hour.

Proposal Coordinator

RIVA Solutions Inc.

Reston, VA • Hybrid

$85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Position: Proposal Coordinator

Location: Hybrid - Reston, VA

Terms: Full Time

Clearance: None

Travel: 0-10%

RESULTS. INNOVATION. VALUES. ACCOUNTABILITY.

We’re a mission-driven IT services company and systems integrator supporting digital transformation and modernization for Federal government agencies. Since 2009, we’ve partnered with our customers to solve complex challenges through smart, practical innovation to deliver real outcomes where they matter most. Our teams are made up of industry-leading experts who are passionate about doing great work and making a difference. We don’t just develop solutions—we support efforts that strengthen communities and serve the public good.

RIVA’s culture is built on four core values: Results, Innovation, Values, and Accountability. They guide how we work, how we collaborate, and how we measure success. Our employee-first approach is rooted in trust, ownership, and meaningful work. By investing in our people and fostering a flexible, supportive environment, you will have the opportunity to grow your skills, contribute ideas, and make an impact from day one—all while supporting missions that matter.

Program Overview

Supports RIVA's Bid & Proposal organization by coordinating and developing competitive Federal proposals, RFIs, RFQs, and Sources Sought responses.

Position Overview

Provides full lifecycle proposal coordination and proposal writing support for Federal opportunities while collaborating with capture, recruiting, technical staff, and leadership.

Core Responsibilities
  • Analyze RFPs, RFQs, RFIs, and Sources Sought notices.
  • Coordinate kickoff meetings, schedules, outlines, and proposal activities.
  • Develop compliance matrices and perform compliance reviews.
  • Compile proposal library content and maintain reusable proposal assets.
  • Track proposal schedules and deliverables.
  • Coordinate with teaming partners.
  • Draft technical, management, executive summary, past performance, and staffing narratives.
  • Interview SMEs and develop evaluator-focused content.
  • Edit, proofread, and format proposals.
  • Support oral presentations and proposal library maintenance.
Minimum Qualifications
  • Bachelor's degree.
  • 2-3 years of Federal proposal coordination experience.
  • Knowledge of Shipley proposal processes.
  • Strong writing, editing, and proofreading skills.
  • Experience managing multiple proposal efforts.
  • Microsoft 365 proficiency including Word, Excel, PowerPoint, SharePoint, and Copilot.
  • Experience with AI proposal tools such as Copilot or Claude.
Preferred Qualifications
  • Federal IT proposal experience.
  • APMP or Shipley training.
  • Adobe Acrobat/desktop publishing experience.
  • Experience supporting oral presentations.
Salary

$85,000

RIVA Benefits

  • Paid Time Off / Sick Leave
  • Health, Dental, and Vision Coverage
  • Life Insurance
  • 401(k) Retirement Plan with Company Match
  • HSA/FSA Spending Accounts
  • Long- and Short-Term Disability
  • Pet Insurance
  • Wellness Program Initiatives
  • RIVA Flex (Flexible Hours and Hybrid Support, where applicable)
  • Additional Workplace Benefits

Equal Opportunity Statement

RIVA Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.

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