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Proposal Coordinator Jobs (NOW HIRING)

Long Wave, Inc.

Sales Lead

Oklahoma City, OK · On-site

An Internal Sales and Proposal Coordinator drives revenue and supports the business development team by managing the end-to-end sales proposal process. They collaborate with internal teams to respond ...

ActioNet, Inc.

Proposal Coordinator

Vienna, VA

Up to 95K The Proposal Coordinator is responsible for administering proposal processes, providing configuration management, providing guidance and assistance to authors, administering proposal ...

Matrix Design Group, Inc

Proposal Coordinator

Denver, CO · On-site

$75K - $95K/yr

The Proposal Coordinator is responsible for coordinating, developing, editing, and producing high-quality proposals, qualifications packages, interview materials, presentations, and marketing ...

Premier Group

Proposal Coordinator

Lanham, MD · On-site

As our Proposal Coordinator, you'll earn a competitive wage and enjoy a part-time schedule, giving you work-life balance. All that you need is: * 3+ years of experience in proposal coordination ...

Hirani Group

Proposal Coordinator

Hicksville, NY

$75K - $90K/yr

We are seeking a highly organized and detail-oriented Proposal Coordinator to support the development, coordination, and submission of high-quality proposals, qualifications packages, and ...

IJC-HRS staffing

Be Seen First

Proposal Coordinator

Los Angeles, CA · On-site

$37/hr

Proposal Coordinator Position Summary The Proposal Coordinator is responsible for managing and coordinating the end-to-end proposal development process for industrial construction, maintenance ...

New

CVS Health

Proposal Coordinator

Hartford, CT · On-site

$18.50 - $38.82/hr

Proposal Coordinators have overall accountability for the quality and timeliness of Request for Proposals (RFPs), including responding to questionnaire components. Proposal Coordinators are ...

Prescient Edge

Proposal Coordinator

Mclean, VA · On-site

$75K - $85K/yr

Job Title Proposal Coordinator Location McLean, VA 22102 US (Primary) Category Business Development Job Type Full-Time Career Level Staff Education Bachelor's Degree Travel Security Clearance ...

Greentek, Inc.

PROPOSAL COORDINATOR

Oroville, CA · On-site

$27 - $73/hr

Description The Proposal Coordinator supports the planning, development, and submission of competitive bid responses for utility, infrastructure, and vegetation management clients. This role is ...

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All JobsProposal Coordinator Jobs

Proposal Coordinator information

See salary details

$26.5K

$64.8K

$96K

How much do proposal coordinator jobs pay per year?

As of Jul 3, 2026, the average yearly pay for proposal coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators are often senior or specialized positions such as project or program coordinators in industries like engineering, finance, or technology, with salaries exceeding $70,000 annually. Advanced certifications, extensive experience, and expertise in project management tools like MS Project or Primavera can lead to higher compensation.

Is a proposal manager a stressful job?

Proposal managers often face stress due to tight deadlines, high accuracy requirements, and coordinating multiple teams to produce compelling proposals. The role requires strong organizational skills and attention to detail, which can contribute to work pressure, especially during peak proposal periods.

What jobs will no longer exist in 2030?

Proposal Coordinator roles are unlikely to disappear entirely by 2030, but some administrative and manual jobs may decline due to automation and digital tools. Roles that rely heavily on repetitive tasks or paper-based processes are at higher risk of being replaced by AI, software, or streamlined workflows, emphasizing the importance of skills in project management and digital literacy.

What does a proposal coordinator do?

A proposal coordinator manages the preparation and submission of proposals for projects or contracts, ensuring compliance with client requirements and deadlines. They coordinate with teams to gather necessary information, review documents for accuracy, and often use software tools like Microsoft Office or proposal management systems. The role requires strong organizational skills and attention to detail.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by Proposal Coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a Proposal Coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a Proposal Coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What Does a Proposal Coordinator Do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What cities are hiring for Proposal Coordinator jobs? Cities with the most Proposal Coordinator job openings:
What are the most commonly searched types of Proposal jobs? The most popular types of Proposal jobs are:
Who are the top companies hiring for Proposal Coordinator jobs? The top employers for Proposal Coordinator jobs are:
What states have the most Proposal Coordinator jobs? States with the most job openings for Proposal Coordinator jobs include:
What job categories do people searching Proposal Coordinator jobs look for? The top searched job categories for Proposal Coordinator jobs are:
Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in the United States as of June 2026, with employment types broken down into 100% Full Time. Highlights an 84% Physical, 4% Hybrid, and 12% Remote job distribution, with an average salary of $64,796 per year, or $31.2 per hour.
Sales Lead

Sales Lead

Long Wave, Inc.

Oklahoma City, OK • On-site

Full-time

Posted 28 days ago

Job description

Description
Primary Function:
  • An Internal Sales and Proposal Coordinator drives revenue and supports the business development team by managing the end-to-end sales proposal process. They collaborate with internal teams to respond to Request for Proposals (RFPs), ensuring high-quality, accurate, and compliant bids that maximize win rates.

Key Responsibilities
Proposal Coordination & Development
Manage the end-to-end RFP process from initial receipt to final submission, ensuring all strict client deadlines are met.
Organize and lead proposal kickoff meetings with technical and commercial teams to define requirements and assign tasks.
Review, edit, and format proposals to guarantee they reflect the client's scope of work and the company's win strategy.
Ensure strict compliance with RFP/RFI guidelines and internal formatting standards before final submission.
Maintain and organize the content library, including boilerplate text, past project profiles, and standard proposal templates.
Internal Sales & Operations Support
Serve as the primary liaison between field sales, technical subject matter experts (SMEs), and leadership.
Track sales pipelines, update customer data, and record bid outcomes in Customer Relationship Management (CRM) systems.
Assist in drafting commercial documents, reviewing pricing sheets, and assembling pre-qualification packages.
Facilitate a smooth handover from the sales team to account management or project delivery upon contract award.
Requirements
Education: Bachelor's degree in Business, Marketing, Communications, English, or a related field.
Experience: 2-5 years of experience in proposal coordination, bid management, or inside sales within a relevant industry (e.g., construction, SaaS, engineering).
Writing & Editing: Excellent written communication with exceptional attention to detail and proofreading skills.
Technical Acumen: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
Soft Skills: Strong project management, cross-functional collaboration, and the ability to thrive under tight deadlines.
Preferred Skills:
  • Experience with proposal tools (e.g., GovEagle)
  • APMP certification (or in progress)
  • PMP certification (or pursuing)
  • Familiarity with SAM.gov, FPDS, USASpending.gov, WAWF, and EDA
  • Experience supporting DoD, federal, or IT services contracts

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