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Proposal Coordinator Jobs (NOW HIRING)

Ariel Partners

Proposal Coordinator

New York, NY · Remote

The Proposal Coordinator will be responsible for supporting the preparation and submission of proposals for Federal and public sector contracts. The role will involve managing document preparation ...

Trilon Group

Proposal Coordinator

Glen Allen, VA · On-site

$65K - $80K/yr

Proposal Coordinator Department: Marketing Employment Type: Full Time Location: Glen Allen, Virginia Compensation: $65,000 - $80,000 / year Description Ignite Your Creativity as RDA's Next Proposal ...

Prescient Edge

Proposal Coordinator

Mclean, VA · On-site

$75K - $85K/yr

Job Title Proposal Coordinator Location McLean, VA 22102 US (Primary) Category Business Development Job Type Full-Time Career Level Staff Education Bachelor's Degree Travel Security Clearance ...

Legence

Proposal Coordinator

Manhattan, NY · On-site

$65K - $80K/yr

Proposal Coordinator Reports To: Marketing Director Work Policy : Four days in the office and one day work from home Position Overview: Our New York City office is looking for a Proposal Coordinator ...

FLATTER INC

Proposal Coordinator

Fredericksburg, VA · On-site

$70K - $75K/yr

This hybrid role combines proposal coordination, business analysis, opportunity research, compliance management, and process improvement to support strategic growth initiatives across the Department ...

Kya Services, LLC

Proposal Coordinator

Santa Ana, CA · On-site

Proposal Coordinator Department: Marketing Reports To: Marketing and Administration Director FLSA Status: Salary Full-Time Position Summary - The Proposal Coordinator is responsible for proposal ...

Citian

Proposal Coordinator

Washington, DC

The Proposal Coordinator plays a critical role in supporting Citian's business development and proposal efforts. This position combines traditional proposal coordination responsibilities, such as ...

RRM Design Group

Proposal Coordinator

Ventura, CA

$30 - $36.50/hr

We are seeking a full-time proposal coordinator to join our team. This position provides essential top-quality support to our firm's planners, landscape architects, architects, engineers, and ...

RRM Design Group, Inc.

Proposal Coordinator

Ventura, CA · On-site

$30 - $36.50/hr

We are seeking a full-time proposal coordinator to join our team. This position provides essential top-quality support to our firm's planners, landscape architects, architects, engineers, and ...

DJ&A

Proposal Coordinator

Vancouver, WA · On-site

$50K - $83K/yr

Proposal Coordinator About This Role: DJ&A is a growing AEC firm with a deliberate focus on culture, quality, and long-term client relationships. This position is part of DJ&A's Business Development ...

Skanska USA

Proposal Coordinator

Waltham, MA · On-site

The Proposal Coordinator enforces corporate branding standards at all times and protects the branding requirements of our partners and subcontractors as well The Proposal Coordinator is responsible ...

Citian

Proposal Coordinator

Washington, DC · On-site

The Proposal Coordinator plays a critical role in supporting Citian's business development and proposal efforts. This position combines traditional proposal coordination responsibilities, such as ...

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Proposal Coordinator information

See salary details

$26.5K

$64.8K

$96K

How much do proposal coordinator jobs pay per year?

As of Jul 25, 2026, the average yearly pay for proposal coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators are often senior or specialized positions such as project or program coordinators in industries like engineering, finance, or technology, with salaries exceeding $70,000 annually. Advanced certifications, extensive experience, and expertise in project management tools like MS Project or Primavera can lead to higher compensation.

Is a proposal manager a stressful job?

Proposal managers often face stress due to tight deadlines, high accuracy requirements, and coordinating multiple teams to produce compelling proposals. The role requires strong organizational skills and attention to detail, which can contribute to work pressure, especially during peak proposal periods.

What jobs will no longer exist in 2030?

Proposal Coordinator roles are unlikely to disappear entirely by 2030, but some administrative and manual jobs may decline due to automation and digital tools. Roles that rely heavily on repetitive tasks or paper-based processes are at higher risk of being replaced by AI, software, or streamlined workflows, emphasizing the importance of skills in project management and digital literacy.

What does a proposal coordinator do?

A proposal coordinator manages the preparation and submission of proposals for projects or contracts, ensuring compliance with client requirements and deadlines. They coordinate with teams to gather necessary information, review documents for accuracy, and often use software tools like Microsoft Office or proposal management systems. The role requires strong organizational skills and attention to detail.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by Proposal Coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a Proposal Coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a Proposal Coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What Does a Proposal Coordinator Do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What cities are hiring for Proposal Coordinator jobs? Cities with the most Proposal Coordinator job openings:
What are the most commonly searched types of Proposal jobs? The most popular types of Proposal jobs are:
Who are the top companies hiring for Proposal Coordinator jobs? The top employers for Proposal Coordinator jobs are:
What states have the most Proposal Coordinator jobs? States with the most job openings for Proposal Coordinator jobs include:
What job categories do people searching Proposal Coordinator jobs look for? The top searched job categories for Proposal Coordinator jobs are:
Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $64,796 per year, or $31.2 per hour.
Proposal Coordinator

Proposal Coordinator

HMB Professional Engineers

Frankfort, KY • Hybrid

$65K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 24 days ago

Job description

Description
HMB Professional Engineers is seeking a detail-oriented and highly organized Proposal Coordinator to support our marketing and business development efforts. This role is ideal for a candidate who thrives in a deadline-driven environment and enjoys collaborating with technical teams to produce compelling proposals.
Position Overview: The Proposal Coordinator will lead the development, coordination, and submission of proposals, qualifications packages, and marketing materials. This individual will work closely with engineers, project managers, and leadership to create high-quality, compliant, and visually engaging responses to RFPs and RFQs.

Key Responsibilities
· Coordinate and manage the full proposal lifecycle from kickoff to submission
· Develop, write, edit, and format proposals and qualifications packages
· Ensure compliance with client requirements and deadlines
· Collaborate with technical staff to gather project information and tailor content
· Maintain and update proposal materials, resumes, and project descriptions
· Assist with presentations, marketing materials, and branding efforts
· Coordinate and maintain state DOT pre-qualifications and related documentation
· Prepare and submit award applications, including ENR, Hot Firms, and Best Places to Work programs

Skills, Knowledge and Expertise
Qualifications:
· Bachelor’s Degree in Marketing, Communications, English, or a related field
· Excellent written, editing, and verbal communication skills
· Strong organizational skills and ability to manage multiple deadlines
Technical Skills:
· Proficiency in Microsoft 365
· Experience with Adobe programs and/or Canva preferred
Preferred Experience:
· Experience responding to RFPs/RFQs, preferably in the A/E/C industry
· Familiarity with proposal processes for public sector clients is a plus

Benefits
  • Excellent compensation package
  • Flexible work schedule
  • Ability to work hybrid work schedule
  • Competitive holiday and paid-time-off programs
  • 401(k) Plan and Match
  • Competitive health, vision and dental insurance premiums
  • Company-furnished life insurance
  • Short and Long-term Disability
  • Parental Leave
  • Variety of voluntary benefit options
  • Employee Assistant Program (EAP)
  • Flexible Spending Account
  • and More
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