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Proposal Coordinator Jobs (NOW HIRING)

FLATTER INC

Proposal Coordinator

Fredericksburg, VA · On-site

$70K - $75K/yr

This hybrid role combines proposal coordination, business analysis, opportunity research, compliance management, and process improvement to support strategic growth initiatives across the Department ...

Citian

Proposal Coordinator

Washington, DC · On-site

The Proposal Coordinator plays a critical role in supporting Citian's business development and proposal efforts. This position combines traditional proposal coordination responsibilities, such as ...

Skanska USA

Proposal Coordinator

Waltham, MA · On-site

The Proposal Coordinator enforces corporate branding standards at all times and protects the branding requirements of our partners and subcontractors as well The Proposal Coordinator is responsible ...

Legence

Proposal Coordinator

Manhattan, NY · On-site

$65K - $80K/yr

Title: Proposal Coordinator Reports To: Marketing Director Work Policy : Four days in the office and one day work from home Position Overview: Our New York City office is looking for a Proposal ...

Prescient Edge

Proposal Coordinator

Mclean, VA · On-site

$75K - $85K/yr

Job Title Proposal Coordinator Location McLean, VA 22102 US (Primary) Category Business Development Job Type Full-Time Career Level Staff Education Bachelor's Degree Travel Security Clearance ...

DJ&A

Proposal Coordinator

Albuquerque, NM · On-site

$50K - $83K/yr

Proposal Coordinator About This Role: DJ&A is a growing AEC firm with a deliberate focus on culture, quality, and long-term client relationships. This position is part of DJ&A's Business Development ...

DJ&A

Proposal Coordinator

Vancouver, WA · On-site

$50K - $83K/yr

Proposal Coordinator About This Role: DJ&A is a growing AEC firm with a deliberate focus on culture, quality, and long-term client relationships. This position is part of DJ&A's Business Development ...

Citian

Proposal Coordinator

Washington, DC · On-site

The Proposal Coordinator plays a critical role in supporting Citian's business development and proposal efforts. This position combines traditional proposal coordination responsibilities, such as ...

Alpha Corporation

Proposal Coordinator

Virginia Beach, VA · On-site

$75K - $85K/yr

The Proposal Coordinator will have the opportunity to work as part of a team and contribute to the growth of the firm. Specific Duties and Responsibilities including, but not limited to: * Work with ...

DJ&A

Proposal Coordinator

Bozeman, MT · On-site

$50K - $83K/yr

Proposal Coordinator About This Role: DJ&A is a growing AEC firm with a deliberate focus on culture, quality, and long-term client relationships. This position is part of DJ&A's Business Development ...

Addison Group

Proposal Coordinator

San Antonio, TX · Remote

$18 - $19/hr

Proposal Coordinator Location: San Antonio, TX (Hybrid - 2 days in office, 3 days remote after training) Pay: $18.00 - $19.00 / Hourly Assignment Type: Contract-to-Hire Benefits: This position is ...

Skanska USA

Proposal Coordinator

Waltham, MA · On-site

The Proposal Coordinator enforces corporate branding standards at all times and protects the branding requirements of our partners and subcontractors as well The Proposal Coordinator is responsible ...

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Proposal Coordinator information

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$26.5K

$64.8K

$96K

How much do proposal coordinator jobs pay per year?

As of Aug 11, 2026, the average yearly pay for proposal coordinator in the United States is $64,796.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $73,000.00 per year, depending on experience, location, and employer.

What is the career path for a proposal coordinator?

A proposal coordinator can advance to roles such as proposal manager, project manager, or business development manager by gaining experience in proposal development, project management, and client communication. Developing skills in leadership, strategic planning, and industry-specific knowledge can facilitate career progression within organizations or across related fields.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by proposal coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a proposal coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a proposal coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What does a proposal coordinator do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What cities are hiring for Proposal Coordinator jobs? Cities with the most Proposal Coordinator job openings:
What are the most commonly searched types of Proposal jobs? The most popular types of Proposal jobs are:
Who are the top companies hiring for Proposal Coordinator jobs? The top employers for Proposal Coordinator jobs are:
What states have the most Proposal Coordinator jobs? States with the most job openings for Proposal Coordinator jobs include:
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Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $64,796 per year, or $31.2 per hour.

Proposal Coordinator

CEI Engineering Associates

Bentonville, AR • Remote

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Join CEI Engineering Associates as a Full-Time Proposal Coordinator in Bentonville, AR, and step into a thrilling role where your creativity meets strategic influence! You'll amplify your skills in a fast-paced environment, collaborating with dynamic teams to craft compelling proposals that help shape the future of engineering. This position offers the chance to innovate and push boundaries, making a tangible impact on projects that drive community progress. With a customer-centric approach at our core, you'll forge meaningful relationships and showcase your ability to communicate effectively, ensuring client needs are met with excellence. Embrace the opportunity to grow your career while working alongside passionate professionals who share your commitment to integrity and quality.


ABOUT CEI ENGINEERING ASSOCIATES, INC.

Established in 1973, we became a leader in civil engineering, land surveying, and landscape architecture by approaching each project with the same objectives: to help our clients streamline their processes, create efficiencies, avoid costly mistakes, and drive revenue to their bottom line. With offices from coast to coast and a dedicated team of more than 180 professionals, we are a diverse, deeply experienced, and inclusive firm ready to help our clients take advantage of every opportunity that comes their way.

As a team member, you'll be able to enjoy benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Competitive Salary, Paid Time Off, Paid Maternity Leave, Alternative Work Schedule, and Holiday Pay. Don't miss your chance to be part of an inspiring team where your contributions truly matter! Apply now and redefine your professional journey!

The compensation range provided is specific to the geographic market of the posted position. If hired as a remote employee, your salary will be aligned with the applicable compensation range for your primary remote work location.


A DAY IN THE LIFE OF A PROPOSAL COORDINATOR

As a Full-Time Proposal Coordinator at CEI Engineering Associates, you will take charge of managing all aspects of proposal production from inception to completion. You will play a crucial role in coordinating and preparing compelling responses to private and public sector Requests for Proposals (RFP), Requests for Qualifications (RFQs), and Requests for Information (RFI). Your expertise will help the company pursue exciting opportunities that enhance our impact in the engineering industry.

By collaborating with cross-functional teams, you will ensure that submissions are not only on time but also reflect our commitment to innovation, quality, and customer-centricity, positioning CEI Engineering Associates as a leader in our field.


QUALIFICATIONS FOR A PROPOSAL COORDINATOR

  • Education & Experience: Associate's Degree with 3+ years of experience in the professional services industry.

  • Technical Proficiency: Hands-on experience with proposal management and collaboration tools, along with working knowledge of Adobe Creative Suite (Photoshop) and Canva for document design.

  • Project & Time Management: Strong organizational skills with a proven ability to manage multiple proposals simultaneously under tight deadlines.

  • Attention to Detail: Meticulous approach to proofreading, editing, and compliance to ensure error-free, high-quality submissions.

  • Communication & Collaboration: Exceptional written and verbal communication skills, capable of translating complex technical information and building strong relationships with cross-functional teams and stakeholders.

  • Creative Problem-Solving: An innovative mindset driven to craft compelling narratives and creative visual solutions that make proposals stand out.


CEI Engineering Associates, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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