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Proposal Specialist Jobs in Raleigh, NC (NOW HIRING)

Workplace Options

Proposal Specialist

Raleigh, NC · On-site +1

Proposal Specialist Location: United States Onsite/Hybrid/Remote: Remote Required Languages: English Required Experience: 5+ years Hours: 10am- 6pm EST Salary: 60,000 -70,000 USD What you will do: As ...

Workplace Options

Proposal Specialist

Raleigh, NC · Remote

Proposal Specialist Location: United States Onsite/Hybrid/Remote: Remote Required Languages: English Required Experience: 5+ years Hours: 10am- 6pm EST Salary: 60,000 -70,000 USD What you will do: As ...

ANS

Proposal Specialist

Raleigh, NC · On-site

$65K - $75K/yr

The Proposal Specialist will collaborate with engineers, project managers, and business development professionals to craft compelling proposals that align with client needs and ANS expertise. Key ...

Hitachi

Tendering and Proposal Specialist

Raleigh, NC · On-site

As a Tendering and Proposal Specialist, you will play a key role in transforming customer needs into competitive, high-quality proposals that drive growth and strengthen market position. You will ...

Hitachi

Tendering and Proposal Specialist

Raleigh, NC · On-site

As a Tendering and Proposal Specialist, you will play a key role in transforming customer needs into competitive, high-quality proposals that drive growth and strengthen market position. You will ...

Exyte Group

Proposal Manager

Raleigh, NC · On-site

$126K/yr

The Senior Proposal Manager provides effective leadership and coordination of the bid process, managing a matrix team of internal and external contributors and specialists to deliver consistent bids ...

GridTech, LLC

Assistant Project Estimator

Garner, NC · On-site

GridTech/PowerGrid is seeking a motivated and detail-oriented Assistant Project Estimator/Proposal Specialist to join our team at our Garner, NC office. This is an excellent opportunity for a recent ...

CoVar

Proposal Manager

Durham, NC

About This Position CoVar is seeking an experienced Proposal Manager to support our growing Business Development team. This individual will be responsible for coordinating and managing the ...

Oak Grove Technologies

Proposal Manager

Raleigh, NC · On-site

$130K - $150K/yr

Requirements The Proposal Manager owns all aspects of the proposal lifecycle - from pre-RFP planning and pre-positioning through submission, post-submission evaluation support, and after-action ...

Oak Grove Technologies LLC

Proposal Manager

Raleigh, NC · On-site

The Proposal Manager owns all aspects of the proposal lifecycle - from pre-RFP planning and pre-positioning through submission, post-submission evaluation support, and after-action review - ensuring ...

DPS Group

Proposal Manager

Cary, NC · On-site

Summary Arcadis is looking to add a Proposal Manager to join the team. As a key member of the team, the Proposal Manager is responsible for overseeing the end-to-end process of creating and ...

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All JobsProposal Specialist JobsProposal Specialist Jobs in Raleigh, NC

Proposal Specialist information

See Raleigh, NC salary details

$35K

$69.3K

$101.6K

How much do proposal specialist jobs pay per year?

As of Aug 29, 2026, the average yearly pay for proposal specialist in Raleigh, NC is $69,261.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,600.00 and $77,800.00 per year, depending on experience, location, and employer.

What is a proposal specialist?

A Proposal Specialist is a professional responsible for managing and preparing business proposals in response to requests for proposals (RFPs) from clients or potential partners. They coordinate with various departments to gather necessary information, ensure compliance with requirements, and present the company's offerings effectively. Proposal Specialists play a crucial role in helping organizations win new contracts and business opportunities by creating compelling and well-organized proposals.

What does a proposal specialist do?

A proposal specialist coordinates contracts for potential clients to generate new business. As a proposal specialist, you collaborate with the sales and design departments to develop accurate descriptions of how the company can provide the goods or services the client needs. Your job duties may include researching market rates, writing copy for the proposal, and determining pricing and timelines for the project. To become a proposal specialist, you need a bachelor’s degree in business, marketing, or a related field, and have excellent writing skills.

What are the key skills and qualifications needed to thrive as a proposal specialist, and why are they important?

To thrive as a Proposal Specialist, you need strong writing, editing, and project management skills, often supported by a bachelor's degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of RFP processes are typically required. Exceptional attention to detail, time management, and the ability to collaborate effectively with cross-functional teams are standout soft skills in this role. These skills ensure the creation of compelling, compliant proposals that meet client requirements and drive business growth.

How does a proposal specialist typically collaborate with other departments during the proposal development process?

A Proposal Specialist works closely with various departments such as sales, marketing, finance, and technical teams to gather the necessary information and resources for each proposal. This often involves coordinating meetings to clarify requirements, collecting input from subject matter experts, and ensuring that all sections of the proposal are consistent and accurately reflect the company’s capabilities. Effective communication and project management are crucial, as the Proposal Specialist must balance multiple deadlines and ensure all contributions are integrated into a cohesive, compliant document.

What is the difference between Proposal Specialist vs Proposal Coordinator?

AspectProposal SpecialistProposal Coordinator
Required CredentialsBachelor's degree, experience in proposal writingBachelor's degree, experience in project coordination
Work EnvironmentCorporate, government, or consulting firmsProject teams, administrative settings
Employer & Industry UsageCommon in government, defense, consultingUsed across various industries for proposal management
Search & Comparison IntentUnderstanding proposal roles, responsibilitiesClarifying proposal process, coordination tasks

The Proposal Specialist focuses on creating, writing, and refining proposals to win contracts, often requiring strong writing skills and industry knowledge. The Proposal Coordinator manages the proposal process, coordinating team efforts, deadlines, and documentation. Both roles are essential in the proposal development cycle but differ mainly in their focus: content creation versus process management.

What skills do you need to be a proposal specialist?

A proposal specialist needs strong written and verbal communication skills to create clear and persuasive proposals. They should have excellent project management abilities, attention to detail, and proficiency with tools like Microsoft Office and proposal management software. Knowledge of industry standards and the ability to work under tight deadlines are also important.
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Proposal Specialist jobs near you
Infographic showing various Proposal Specialist job openings in Raleigh, NC as of August 2026, with employment types broken down into 88% Full Time, 10% Part Time, and 2% Contract. Highlights an 77% Physical, 2% Hybrid, and 21% Remote job distribution, with an average salary of $69,261 per year, or $33.3 per hour.

Proposal Specialist

Raleigh, NC • On-site, Remote

Workplace Options
Offices of Mental Health Practitioners • 501 - 1,000 employees
Learn more about Workplace Optionsexternal

Full-time

Retirement, PTO

Re-posted 6 days ago

Job description

Who we are:
At Workplace Options (WPO), we deliver human-centric solutions that empower people to thrive - personally and professionally. With a global team of more than 4,800 professionals, we provide real-time emotional support, therapy, coaching, mindfulness, and family services to millions worldwide. Since 1982, we've partnered with employers, health plans, and insurers to design flexible, forward-thinking programs that evolve alongside today's changing workforce.
Today, we support 160 million people across 150,000 organizations, including over half of Fortune 500 companies. Now part of the TELUS Health family, we are expanding our global impact by combining decades of wellbeing expertise. Together, we're building healthier, more resilient organizations-one person at a time.
Current opportunity: Proposal Specialist
Location: United States
Onsite/Hybrid/Remote: Remote
Required Languages: English
Required Experience: 5+ years
Hours: 10am- 6pm EST
Salary: 60,000 -70,000 USD
What you will do:
As a Proposal Specialist, you will manage the proposal process from RFP receipt to submission. This includes assessing compliance requirements, identifying risks, scheduling and facilitating meetings, creating templates, identifying boilerplate content, and collecting core qualification materials (e.g., resumes, biographies, project qualifications, references, certifications, company information). You will also be responsible for assigning responsibilities, monitoring working drafts, editing and formatting drafts, and submitting final materials via email, web portal, or hard copy shipment. Collaboration with various departments to gather necessary information, ensure proposals are accurate and compelling, and meet submission deadlines is essential.
Responsibilities:
Proposal Development:
  • Develop and write high-quality proposals in response to RFX and other solicitation documents.
  • Gather necessary information from internal stakeholders and ensure proposals align with client needs and company capabilities.
  • Create proposal outlines and compliance matrices to meet all requirements.
  • Identify gaps or areas for improvement and address them with SMEs and the SAM Lead.
  • Manage, coordinate, and track daily proposal activities.
  • Communicate and follow up on all data calls, review data received, and request validation/correction as needed.
  • Follow color review procedures and ensure content complies with RFX and WPO standards.
  • Enhance bids with clear, accessible written content.
  • Write bespoke answers to customer questions.
  • Include customer-focused sales messages (win themes).
  • Develop and edit simple graphics or tabular presentations.
  • Identify risks and opportunities.
  • Participate in and/or lead meetings to develop win themes and proposal development strategies.

Content Development and Refinement:
  • Perform project close-out by providing new content to the Content Manager for review and insertion into the Content Library.

Role Tasks:
  • Provide quality assurance and best practice reviews for all proposal documents.
  • Train new proposal contributors on WPO's proposal process and best practices.
  • Share lessons learned with proposal team and external teams on a quarterly basis.
  • Prepare and present reports to senior management.
  • Perform peer reviews and provide constructive feedback to improve junior proposal developers' output.
  • Perform FOIA requests and complete SWOT analysis based on responses.
  • Serve as a reviewer for formal reviews (pink, red, white) or as a compliance reviewer on major pursuits.
  • Lead debrief meetings and gather client feedback to support continuous improvement.
  • Lead the preparation of presentation and interview materials.
  • Contribute to internal training on core processes, tools, practices, or special topics.
  • Lead the writing of proposals, including executive summaries, past performance, management approaches, and resumes/staffing for major pursuits.
  • Mentor junior and intermediate proposal specialists/developers.
  • Manage multiple proposals, focusing on project management and quality assurance.

Collaboration:
  • Participate in and/or lead meetings to develop win themes and proposal development strategies.
  • Collaborate with SAM leads, SMEs, corporate resources (Legal, Finance, HR, Marketing), and other collaborators to develop and refine proposals.
  • Coordinate with SMEs, sales, marketing, and other departments to obtain necessary input for proposals.
  • Facilitate proposal review meetings and incorporate feedback from reviewers.
  • Review and critique SME responses.
  • Support the delivery of services/products in line with Proposal Strategy themes, working with cross-functional teams.

Writing and Editing:
  • Write and edit proposal sections to ensure clarity, conciseness, and persuasiveness.
  • Ensure all written materials are free from errors and inconsistencies.
  • Ensure the writing structure and words persuasively convey the offer to the customer.
  • Perform statistical analysis and storytelling around data.

Research:
  • Conduct research to understand client needs, industry trends, and competitor offerings.
  • Integrate findings into proposals to enhance relevance and competitiveness.
  • Track and analyze proposal metrics, such as win rates, to measure the effectiveness of different content approaches and adjust strategies accordingly.

Qualifications/Skills:
  • Strong written and spoken English communication skills.
  • Bachelor's degree in English, Communications, Marketing, Business, or 5+ years of experience a related field.
  • Minimum of 5+ years of experience in proposal writing or a related role.
  • Experience managing the complexity of multiple proposals, focusing on project management and quality assurance.
  • Successful collaboration with cross-functional subject matter experts and corporate personnel.
  • Advanced skills using Microsoft Office, Adobe, and InDesign.
  • Excellent understanding of document design elements and marketing techniques.
  • Create win themes and embed stories throughout proposal responses.
  • Excellent writing and editing skills, with the ability to produce clear, concise, and compelling content.
  • Consistent personal ethics: integrity, dependability, initiative, and quality.
  • Ability to handle multiple projects simultaneously and manage competing priorities.
  • Strong analytical, problem-solving, and decision-making capabilities.
  • Perform other duties as assigned.

What we offer:
At Workplace Options, we don't just deliver wellbeing services to our clients, we champion wellbeing for our own employees as well. Examples of our benefits and commitment to employee wellbeing include:
Full benefits package, Paid time off, 401k match, Training/tuition reimbursement, Gym reimbursement, Wellness rewards, Access to EAP benefits and all WPO services, Mentorship Program, Employee exchange programme, Comprehensive training provided for this position.
At Workplace Options, we are committed to and are accountable for building a workplace where individuals feel empowered to bring their whole selves to work, free from judgment or fear of discrimination. We understand that having a diverse organization is only the beginning and it will require nurturing and care to thrive. We will continue to take action to ensure we achieve equitable and measurable outcomes.
We strive to cultivate a space where diverse voices are not only heard but actively sought out and valued for the unique insights they bring. By embracing and promoting authenticity, we aim to build a vibrant and inclusive community that fosters collaboration, innovation, belonging and personal growth.
For further details about WPO please check out our website www.workplaceoptions.com and these short videos give a great overview of what we do Human-Powered Care and The WPO Global Experience
Workplace Options collects and processes personal data in accordance with applicable data protection laws. If you are a European job applicant, refer to our Privacy Notice for further details (https://www.workplaceoptions.com/privacy-notice-for-recruitment/).

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