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Remote Proposal Specialist Jobs (NOW HIRING)

Workplace Options

Proposal Specialist

Raleigh, NC · On-site +1

Remote Required Languages: English Required Experience: 5+ years Hours: 10am- 6pm EST Salary: 60,000 -70,000 USD What you will do: As a Proposal Specialist, you will manage the proposal process from ...

Workplace Options

Proposal Specialist

Raleigh, NC · Remote

Remote Required Languages: English Required Experience: 5+ years Hours: 10am- 6pm EST Salary: 60,000 -70,000 USD What you will do: As a Proposal Specialist, you will manage the proposal process from ...

Mondo

Proposal Specialist

Centreville, VA · Remote

$33/hr

B2G Proposal Specialist Location-Type ... Remote (U.S. Based - EST or CST Preferred) Start Date Is: ASAP Duration: 2 months Compensation ...

SpaceX

Proposal Specialist

Hawthorne, CA · On-site +1

$95K - $125K/yr

PROPOSAL SPECIALIST From release of a customer's requirements through award of a contract, SpaceX ... Remote work or hybrid work will not be considered. COMPENSATION AND BENEFITS: Pay Range: Level 1: ...

GFT.

Senior Proposal Specialist

$85K - $110K/yr

This role follows a fully remote work model. Experience preparing proposals for capital public ... The Senior Proposal Specialist manages proposals and presentations, provides capture support, and ...

GFT.

Proposal Specialist

Irvine, CA · On-site +1

$75K - $90K/yr

GFT is seeking a Proposal Specialist to join our BD&M team in the West (California/Phoenix/Seattle ... This role follows a fully remote work model. Experience preparing proposals for capital public ...

GFT.

Senior Proposal Specialist

$85K - $110K/yr

This role follows a fully remote work model. Experience preparing proposals for capital public ... The Senior Proposal Specialist manages proposals and presentations, provides capture support, and ...

GFT.

Proposal Specialist

Los Angeles, CA · On-site +1

$75K - $90K/yr

GFT is seeking a Proposal Specialist to join our BD&M team in the West (California/Phoenix/Seattle ... This role follows a fully remote work model. Experience preparing proposals for capital public ...

GFT.

Proposal Specialist

Irvine, CA · On-site +1

$75K - $90K/yr

GFT is seeking a Proposal Specialist to join our BD&M team in the West (California/Phoenix/Seattle ... This role follows a fully remote work model. Experience preparing proposals for capital public ...

GFT.

Proposal Specialist

Chino Hills, CA · On-site +1

$75K - $90K/yr

GFT is seeking a Proposal Specialist to join our BD&M team in the West (California/Phoenix/Seattle ... This role follows a fully remote work model. Experience preparing proposals for capital public ...

GFT.

Proposal Specialist

Concord, CA · On-site +1

$75K - $90K/yr

GFT is seeking a Proposal Specialist to join our BD&M team in the West (California/Phoenix/Seattle ... This role follows a fully remote work model. Experience preparing proposals for capital public ...

Wabtec

Proposal Specialist

Duncan, SC · On-site +1

The Proposals Specialist attribution is responsible for managing the end-to-end process of creating ... While this position is remote, it may include occasional work at a Wabtec office/site or attendance ...

Digital Infuzion

Proposal Specialist

Rockville, MD · On-site +1

We have an immediate need for a Proposal Specialist to join the Growth Team ... This is a remote position supporting our corporate headquarters in Rockville, MD. We are looking ...

AVI-SPL

Proposal Specialist

$24.04 - $28.85/hr

As a Proposal Specialist you will be responsible for overseeing all organizational aspects of daily proposals, ensuring the security and integrity of all documents. Key duties include coordinating ...

New

Wabtec

Proposal Specialist

Duncan, SC · On-site +1

The Proposals Specialist attribution is responsible for managing the end-to-end process of creating ... While this position is remote, it may include occasional work at a Wabtec office/site or attendance ...

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Remote Proposal Specialist information

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$36K

$71.3K

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How much do remote proposal specialist jobs pay per year?

As of Aug 7, 2026, the average yearly pay for remote proposal specialist in the United States is $71,250.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,000.00 and $80,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a remote proposal specialist?

To thrive as a Remote Proposal Specialist, you need strong writing, research, and project management skills, typically supported by a bachelor’s degree in business, communications, or a related field. Familiarity with proposal management tools (such as RFPIO or Qvidian), Microsoft Office Suite, and CRM systems is often required, and certification in proposal management (e.g., APMP) can be advantageous. Exceptional attention to detail, organization, and the ability to collaborate effectively in a virtual environment are crucial soft skills. These competencies enable you to develop compelling proposals that meet client requirements, adhere to deadlines, and contribute to your organization's business development success.

What are some common challenges faced by remote proposal specialists and how can they be managed?

Remote Proposal Specialists often face challenges such as coordinating with cross-functional teams across different time zones, gathering timely input from subject matter experts, and managing tight deadlines on multiple proposals. Staying organized through effective project management software and maintaining clear, proactive communication with collaborators can help mitigate these issues. Developing a structured workflow and establishing regular check-ins ensures everyone stays aligned throughout the proposal process. Successfully navigating these challenges enhances both the quality of your work and your team's chances of winning new business.

What is a remote proposal specialist?

A Remote Proposal Specialist is responsible for managing the proposal development process for a company, typically in response to RFPs (Requests for Proposals). They collaborate with various teams to gather necessary information, write and edit proposal content, and ensure submissions meet deadlines and compliance requirements. Working remotely, they use digital tools to streamline communication and document management. Strong writing, organization, and attention to detail are essential for success in this role.

What does a remote proposal specialist do?

A remote proposal specialist prepares, writes, and submits proposals to secure business contracts or funding. They analyze client needs, coordinate with teams, and ensure proposals meet requirements, often using tools like proposal management software. Strong communication, attention to detail, and understanding of the industry are essential for this role.
More about Remote Proposal Specialist jobs
What cities are hiring for Remote Proposal Specialist jobs? Cities with the most Remote Proposal Specialist job openings:
What are the most commonly searched types of Proposal Specialist jobs? The most popular types of Proposal Specialist jobs are:
What states have the most Remote Proposal Specialist jobs? States with the most job openings for Remote Proposal Specialist jobs include:
What job categories do people searching Remote Proposal Specialist jobs look for? The top searched job categories for Remote Proposal Specialist jobs are:
Remote Proposal Specialist jobs near you
Infographic showing various Remote Proposal Specialist job openings in the United States as of August 2026, with employment types broken down into 96% Full Time, and 4% Part Time. Highlights an 100% Remote job distribution, with an average salary of $71,250 per year, or $34.3 per hour.

Proposal Specialist

Workplace Options

Raleigh, NC • On-site, Remote

Full-time

Retirement, PTO

Re-posted 13 days ago

Job description

Who we are:
At Workplace Options (WPO), we deliver human-centric solutions that empower people to thrive - personally and professionally. With a global team of more than 4,800 professionals, we provide real-time emotional support, therapy, coaching, mindfulness, and family services to millions worldwide. Since 1982, we've partnered with employers, health plans, and insurers to design flexible, forward-thinking programs that evolve alongside today's changing workforce.
Today, we support 160 million people across 150,000 organizations, including over half of Fortune 500 companies. Now part of the TELUS Health family, we are expanding our global impact by combining decades of wellbeing expertise. Together, we're building healthier, more resilient organizations-one person at a time.
Current opportunity: Proposal Specialist
Location: United States
Onsite/Hybrid/Remote: Remote
Required Languages: English
Required Experience: 5+ years
Hours: 10am- 6pm EST
Salary: 60,000 -70,000 USD
What you will do:
As a Proposal Specialist, you will manage the proposal process from RFP receipt to submission. This includes assessing compliance requirements, identifying risks, scheduling and facilitating meetings, creating templates, identifying boilerplate content, and collecting core qualification materials (e.g., resumes, biographies, project qualifications, references, certifications, company information). You will also be responsible for assigning responsibilities, monitoring working drafts, editing and formatting drafts, and submitting final materials via email, web portal, or hard copy shipment. Collaboration with various departments to gather necessary information, ensure proposals are accurate and compelling, and meet submission deadlines is essential.
Responsibilities:
Proposal Development:
  • Develop and write high-quality proposals in response to RFX and other solicitation documents.
  • Gather necessary information from internal stakeholders and ensure proposals align with client needs and company capabilities.
  • Create proposal outlines and compliance matrices to meet all requirements.
  • Identify gaps or areas for improvement and address them with SMEs and the SAM Lead.
  • Manage, coordinate, and track daily proposal activities.
  • Communicate and follow up on all data calls, review data received, and request validation/correction as needed.
  • Follow color review procedures and ensure content complies with RFX and WPO standards.
  • Enhance bids with clear, accessible written content.
  • Write bespoke answers to customer questions.
  • Include customer-focused sales messages (win themes).
  • Develop and edit simple graphics or tabular presentations.
  • Identify risks and opportunities.
  • Participate in and/or lead meetings to develop win themes and proposal development strategies.

Content Development and Refinement:
  • Perform project close-out by providing new content to the Content Manager for review and insertion into the Content Library.

Role Tasks:
  • Provide quality assurance and best practice reviews for all proposal documents.
  • Train new proposal contributors on WPO's proposal process and best practices.
  • Share lessons learned with proposal team and external teams on a quarterly basis.
  • Prepare and present reports to senior management.
  • Perform peer reviews and provide constructive feedback to improve junior proposal developers' output.
  • Perform FOIA requests and complete SWOT analysis based on responses.
  • Serve as a reviewer for formal reviews (pink, red, white) or as a compliance reviewer on major pursuits.
  • Lead debrief meetings and gather client feedback to support continuous improvement.
  • Lead the preparation of presentation and interview materials.
  • Contribute to internal training on core processes, tools, practices, or special topics.
  • Lead the writing of proposals, including executive summaries, past performance, management approaches, and resumes/staffing for major pursuits.
  • Mentor junior and intermediate proposal specialists/developers.
  • Manage multiple proposals, focusing on project management and quality assurance.

Collaboration:
  • Participate in and/or lead meetings to develop win themes and proposal development strategies.
  • Collaborate with SAM leads, SMEs, corporate resources (Legal, Finance, HR, Marketing), and other collaborators to develop and refine proposals.
  • Coordinate with SMEs, sales, marketing, and other departments to obtain necessary input for proposals.
  • Facilitate proposal review meetings and incorporate feedback from reviewers.
  • Review and critique SME responses.
  • Support the delivery of services/products in line with Proposal Strategy themes, working with cross-functional teams.

Writing and Editing:
  • Write and edit proposal sections to ensure clarity, conciseness, and persuasiveness.
  • Ensure all written materials are free from errors and inconsistencies.
  • Ensure the writing structure and words persuasively convey the offer to the customer.
  • Perform statistical analysis and storytelling around data.

Research:
  • Conduct research to understand client needs, industry trends, and competitor offerings.
  • Integrate findings into proposals to enhance relevance and competitiveness.
  • Track and analyze proposal metrics, such as win rates, to measure the effectiveness of different content approaches and adjust strategies accordingly.

Qualifications/Skills:
  • Strong written and spoken English communication skills.
  • Bachelor's degree in English, Communications, Marketing, Business, or 5+ years of experience a related field.
  • Minimum of 5+ years of experience in proposal writing or a related role.
  • Experience managing the complexity of multiple proposals, focusing on project management and quality assurance.
  • Successful collaboration with cross-functional subject matter experts and corporate personnel.
  • Advanced skills using Microsoft Office, Adobe, and InDesign.
  • Excellent understanding of document design elements and marketing techniques.
  • Create win themes and embed stories throughout proposal responses.
  • Excellent writing and editing skills, with the ability to produce clear, concise, and compelling content.
  • Consistent personal ethics: integrity, dependability, initiative, and quality.
  • Ability to handle multiple projects simultaneously and manage competing priorities.
  • Strong analytical, problem-solving, and decision-making capabilities.
  • Perform other duties as assigned.

What we offer:
At Workplace Options, we don't just deliver wellbeing services to our clients, we champion wellbeing for our own employees as well. Examples of our benefits and commitment to employee wellbeing include:
Full benefits package, Paid time off, 401k match, Training/tuition reimbursement, Gym reimbursement, Wellness rewards, Access to EAP benefits and all WPO services, Mentorship Program, Employee exchange programme, Comprehensive training provided for this position.
At Workplace Options, we are committed to and are accountable for building a workplace where individuals feel empowered to bring their whole selves to work, free from judgment or fear of discrimination. We understand that having a diverse organization is only the beginning and it will require nurturing and care to thrive. We will continue to take action to ensure we achieve equitable and measurable outcomes.
We strive to cultivate a space where diverse voices are not only heard but actively sought out and valued for the unique insights they bring. By embracing and promoting authenticity, we aim to build a vibrant and inclusive community that fosters collaboration, innovation, belonging and personal growth.
For further details about WPO please check out our website www.workplaceoptions.com and these short videos give a great overview of what we do Human-Powered Care and The WPO Global Experience
Workplace Options collects and processes personal data in accordance with applicable data protection laws. If you are a European job applicant, refer to our Privacy Notice for further details (https://www.workplaceoptions.com/privacy-notice-for-recruitment/).

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