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Proposal Writing Jobs (NOW HIRING)

KeenLogic

Proposal Writer

Herndon, VA · On-site

Approximately 80% of this role will focus on proposal writing and proposal development, including drafting, editing, organizing, and submitting high-quality, compliant federal proposals. The ...

New

KeenLogic

Proposal Writer

Herndon, VA · On-site

Approximately 80% of this role will focus on proposal writing and proposal development, including drafting, editing, organizing, and submitting high-quality, compliant federal proposals. The ...

New

The Edh

Proposal Writer

Atlanta, GA · On-site

Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate; implementing changes. * Updates job knowledge by participating in educational ...

Jones & DeMille Engineering

Proposal Writer

UT · On-site

$28 - $35/hr

This position requires 3+ years of proposal writing experience. About Our Team At Jones & DeMille Engineering, we are dedicated to serving as the proven community improvement leaders in rural America.

New

Jones & DeMille Engineering

Proposal Writer

UT · On-site

$28 - $35/hr

This position requires 3+ years of proposal writing experience. About Our Team At Jones & DeMille Engineering, we are dedicated to serving as the proven community improvement leaders in rural America.

New

The EDH

Proposal Writer

Atlanta, GA

Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate; implementing changes. Updates job knowledge by participating in educational ...

Jones & DeMille Engineering

Proposal Writer

UT · On-site

$28 - $35/hr

This position requires 3+ years of proposal writing experience. About Our Team At Jones & DeMille Engineering, we are dedicated to serving as the proven community improvement leaders in rural America.

New

Owens Realty Services

Senior Proposal Writer

Orlando, FL · On-site

$80K - $90K/yr

Improves proposal-writing results by evaluating and re-designing approach, coordination, and boilerplate. * Coordinates and maintains marketing files including correspondence, data, and other ...

Vision Centric Inc.

Proposal Writer

Huntsville, AL

Experience Proven skills in writing and editing proposal content within a complex business environment. Experienced in leading storyboarding sessions, participating in key review meetings/ final ...

Vision Centric Inc.

Proposal Writer

Huntsville, AL

Proven skills in writing and editing proposal content within a complex business environment. * Experienced in leading storyboarding sessions, participating in key review meetings/ final document ...

eSimplicity

Senior Proposal Writer

Columbia, MD · Remote

$101K - $150K/yr

Proposal Writing: * Interview and work with technical subject matter experts (SMEs) to gather, write, and translate technical information into clear, concise, and compelling proposal content for ...

CTIS, Inc.

Proposal Writer

Rockville, MD · On-site

$100K - $140K/yr

Bachelor's degree in English, Communications, Business, or related field. * 3-5 (three to five) years of experience in proposal writing or technical writing for Federal Government contracts (HHS, DoW ...

New

eSimplicity

Senior Proposal Writer

Columbia, MD · On-site

$101K - $150K/yr

Proposal Writing: * Interview and work with technical subject matter experts (SMEs) to gather, write, and translate technical information into clear, concise, and compelling proposal content for ...

eSimplicity

Senior Proposal Writer

Columbia, MD · On-site

$101K - $150K/yr

Proposal Writing: * Interview and work with technical subject matter experts (SMEs) to gather, write, and translate technical information into clear, concise, and compelling proposal content for ...

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Proposal Writing information

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$36K

$81.2K

$134K

How much do proposal writing jobs pay per year?

As of Jul 13, 2026, the average yearly pay for proposal writing in the United States is $81,248.00, according to ZipRecruiter salary data. Most workers in this role earn between $63,500.00 and $90,500.00 per year, depending on experience, location, and employer.

Are proposal writers in demand?

Proposal writers are in demand across various industries such as government, non-profit, and private sectors, especially for organizations that rely on grant funding and contract bids. Strong writing skills, familiarity with proposal formats, and experience with deadlines increase employability in this field.

What are the key skills and qualifications needed to thrive as a Proposal Writer, and why are they important?

To thrive as a Proposal Writer, you need excellent written communication, research, and project management skills, often supported by a degree in English, communications, or a related field. Familiarity with proposal management software (like RFPIO or Qvidian), Microsoft Office Suite, and sometimes knowledge of compliance standards or certifications (such as APMP) is highly valued. Strong attention to detail, collaboration, and the ability to work under tight deadlines help set outstanding proposal writers apart. These skills ensure that proposals are compelling, compliant, and delivered on time, increasing the chances of winning business opportunities.

What is the difference between Proposal Writing vs Grant Writing?

AspectProposal WritingGrant Writing
Primary FocusCreating proposals for various projects, services, or business opportunitiesDeveloping grant applications to secure funding from organizations or government agencies
Required CredentialsWriting skills, understanding of client needs, industry knowledgeWriting skills, knowledge of grant processes, often familiarity with specific funding agencies
Work EnvironmentConsulting firms, corporate departments, freelanceNonprofits, research institutions, government agencies

Proposal Writing involves crafting proposals for a variety of projects or business opportunities, while Grant Writing specifically focuses on securing funding through grant applications. Both roles require strong writing skills, but Grant Writing often demands knowledge of funding sources and grant guidelines. Understanding these differences helps organizations find the right expertise for their needs.

How do you become a proposal writer?

To become a proposal writer, you typically need strong writing and research skills, a good understanding of the industry or organization, and experience with proposal development processes. Many proposal writers have a background in business, communications, or related fields, and may use tools like Microsoft Office or proposal management software. Gaining relevant experience through internships or entry-level positions can also help establish a career in proposal writing.

What are some common challenges faced by proposal writers, and how can they be effectively managed?

Proposal writers often face tight deadlines, managing input from multiple stakeholders, and ensuring proposals align with client requirements. Balancing thorough research with clear, persuasive writing can also be challenging, especially when dealing with complex or technical subjects. Effective organization, strong communication skills, and the use of proposal management tools can help streamline the process and improve collaboration, making it easier to produce high-quality, competitive proposals.

What is proposal writing?

Proposal writing is the process of creating documents that outline plans, solutions, or offerings for a specific project, grant, or business opportunity. These documents are typically submitted to organizations, clients, or funding bodies to persuade them to approve, fund, or support a particular idea or service. Effective proposal writing involves understanding the audience's needs, clearly presenting objectives and methods, and demonstrating value or potential impact. Proposal writers often follow specific formats or guidelines set by the recipient, ensuring all requirements are met and the proposal stands out among competitors.

How much do proposal writers get paid?

Proposal writers typically earn between $50,000 and $80,000 annually, depending on experience, industry, and location. Senior proposal writers or those with specialized skills can earn higher salaries, and freelance proposal writers may charge hourly or project-based rates. Strong writing, research, and proposal management skills are essential for higher pay in this role.

What are the three C's of proposal writing?

The three C's of proposal writing are clarity, conciseness, and completeness. These principles help proposal writers communicate their ideas effectively, ensuring the proposal is easy to understand, free of unnecessary information, and covers all required details. Mastering these aspects is essential for success in proposal writing roles.
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Proposal Writing jobs near you
Infographic showing various Proposal Writing job openings in the United States as of July 2026, with employment types broken down into 97% Full Time, 2% Part Time, and 1% Contract. Highlights an 84% Physical, 4% Hybrid, and 12% Remote job distribution, with an average salary of $81,248 per year, or $39.1 per hour.
Proposal Writing Specialist

Proposal Writing Specialist

PacRim Engineering Inc

Orange, CA • On-site

$80K - $85K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 26 days ago

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

PacRim Engineering is a leading engineering consulting firm that offers our clients exceptional, innovative, professional engineering consulting services. Our market segment focus includes DOD and Federal Programs, Regional Transportation, Municipalities, Utility Agencies, Port Authorities, Rail and Transit, Educational Institutions, Medical Facilities, Energy, and Private Developers. PacRims experienced professionals work collaboratively to provide engineering services that include civil, rail, and system, environmental, structural, alternative energy, sustainability, and construction management. PacRim is keenly aware of the responsibilities our clients entrust to the firm and consistently demonstrates technical excellence, outstanding customer service, and the ability to deliver quality products. Please visit our website at www.pacrimengineering.com for more information.
We are currently looking to hire an experienced Proposal Writing Specialist for our Orange Office to join our current team of managers, engineers, and designers who represent the top talent in the industry.
Reporting to the Principal, this position performs general proposal coordination and preparation of work under the direct supervision of Project Managers and Principals for marketing and business pursuits for the clients that the Company serves.
Essential Duties and Responsibilities:
The position is an integral part of a team that supports marketing and business development activities for the Company, including, but not limited to:
  • Facilitates, coordinates, and assists with the preparation of marketing-related materials, proposals, and presentations.
  • Review solicitations (RFP, RFQ, RFI), advise Project Managers on submittal requirements, and outline responsibilities to respond.
  • Prepare and disseminate directives and data calls to subcontractors and other team members, and follow through to obtain timely responses.
  • Writes non-technical text and assists Project Managers in the development of technical text.
  • Independently prepare and organize company qualification materials such as photography, resumes, representative project experience documents, contracts, and skill-set tracking for pursuits and other marketing purposes.
  • Ensures that documents are secure and of high quality, consistent with company standards.
  • Edits and proofreads marketing communications and project documents as appropriate.
  • Assists in the development of documents and reports as appropriate to support business pursuits and project execution.
  • Responsible for completing and packaging quality proposals and marketing communications, materials, and support documentation by the due date.
  • Responsible for maintaining marketing, business development documents, mailing lists, and tracking of proposals.
  • Works with the Marketing Coordinator and Business Development Administrator to prepare and distribute social media posts and articles related to the companys business development strategy.
  • Attends selected A/E/C industry events and pre-proposal meetings to represent the company.
  • Performs other duties as needed, including general office administrative functions.
Education & Experiences:
  • Bachelors Degree with a focus on Marketing/Communications
  • Minimum 3-5 years of experience preparing proposals and providing marketing support in the A/E/C industry. Experience with a civil engineering firm is preferred but not required.
Knowledge, Skills & Abilities:
  • Proficiency in reviewing, organizing, interpreting, and editing written documentation to improve clarity.
  • Proficiency in Microsoft Office, InDesign, and other Desktop Publishing Applications.
  • Familiarity in reviewing solicitations (RFP, RFQ, RFI) from Federal and other public agencies to develop the proposal schedule and tasks to be accomplished. Experience in responding to DoD solicitations is preferred but not required.
  • Strong time management and organizational skills with follow-through on project commitments.
  • Skilled in technical and persuasive writing, editing, and proofreading skills.
  • Strong attention to detail and accuracy.
  • Ability to handle multiple, simultaneous assignments and meet tight deadlines while providing a consistently high level of quality and accuracy.
  • Ability to work independently and as part of a team.
  • The successful candidate will be a self-starter who understands what needs to be done and takes the steps to ensure completion.
Join us today! PacRim offers a comprehensive compensation package as follows:
  • Competitive salary
  • Performance bonus potential
  • 8 Paid holidays
  • Personal Time Off (vacation & sick day)
  • Health insurance plans - medical, dental, and vision, PacRim pays 75% of the premium for employees AND dependents coverage
  • 401(k) plan with employer contributions
  • Professional Engineering License Assistance Program
Salary range: $80,000-$85,000
PacRim is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

Flexible work from home options available.