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Proposal Writing Jobs (NOW HIRING)

Digital Marketing

Proposal Writer

Saint Louis, MO · On-site

Proposal Writer Duties and Responsibilities: • Write and Edit Proposals: Effectively convey ... writing, revising, and editing drafts including executive summaries, conclusions, and organization ...

Digital Marketing

Proposal Writer

Austin, TX · On-site

Proposal Writer Duties and Responsibilities: • Write and Edit Proposals: Effectively convey ... writing, revising, and editing drafts including executive summaries, conclusions, and organization ...

Digital Marketing

Proposal Writer

Kansas City, MO · On-site

Proposal Writer Duties and Responsibilities: • Write and Edit Proposals: Effectively convey ... writing, revising, and editing drafts including executive summaries, conclusions, and organization ...

Pinchin

Proposal Writer

Manhattan, NY · On-site

$70K - $90K/yr

Proposal Writer New York City, NY Salary Range: $$70,000-$90,000 Do you have a desire to learn and ... Strong writing, editing, and proofreading skills with high attention to detail * Comfort working ...

EAB

Proposal/RFP Writer

Philadelphia, PA

You'll lead the proposal writing process end-to-end, from scoping strategic fit, to writing, editing, and coordinating final submissions. This role requires exceptional writing ability, keen ...

EAB

Proposal/RFP Writer

Philadelphia, PA

You'll lead the proposal writing process end-to-end, from scoping strategic fit, to writing, editing, and coordinating final submissions. This role requires exceptional writing ability, keen ...

EAB

Proposal/RFP Writer

Philadelphia, PA · On-site

You'll lead the proposal writing process end-to-end, from scoping strategic fit, to writing, editing, and coordinating final submissions. This role requires exceptional writing ability, keen ...

Learning Care Group

Proposal Writer

Novi, MI · On-site

This role combines strong writing ability with content strategy, owning the production of RFP and RFI responses, while also building and maintaining a centralized library of proposal templates ...

New

Strativia

Proposal Writer

Largo, MD

Preparesproposals by determining concept, gathering and formatting information, writing drafts, and ... Meets proposal deadline by establishing priorities and target dates for information gathering ...

Strativia

Proposal Writer

Largo, MD

Preparesproposals by determining concept, gathering and formatting information, writing drafts, and ... Meets proposal deadline by establishing priorities and target dates for information gathering ...

Forterra

Proposal Writer

Arlington, VA · On-site

Required : • Relevant experience in proposal writing, proposal development, business development writing, technical writing, or federal/defense communications • Strong writing, editing, and ...

Strativia

Proposal Writer

Largo, MD · On-site

Prepares proposals by determining concept, gathering and formatting information, writing drafts, and obtaining approvals * Determines proposal concept by identifying and clarifying opportunities and ...

Learning Care Group

Proposal Writer

Novi, MI · On-site

This role combines strong writing ability with content strategy, owning the production of RFP and RFI responses, while also building and maintaining a centralized library of proposal templates ...

New

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Proposal Writing information

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$36K

$81.2K

$134K

How much do proposal writing jobs pay per year?

As of May 30, 2026, the average yearly pay for proposal writing in the United States is $81,248.00, according to ZipRecruiter salary data. Most workers in this role earn between $63,500.00 and $90,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Proposal Writer, and why are they important?

To thrive as a Proposal Writer, you need excellent written communication, research, and project management skills, often supported by a degree in English, communications, or a related field. Familiarity with proposal management software (like RFPIO or Qvidian), Microsoft Office Suite, and sometimes knowledge of compliance standards or certifications (such as APMP) is highly valued. Strong attention to detail, collaboration, and the ability to work under tight deadlines help set outstanding proposal writers apart. These skills ensure that proposals are compelling, compliant, and delivered on time, increasing the chances of winning business opportunities.

What are some common challenges faced by proposal writers, and how can they be effectively managed?

Proposal writers often face tight deadlines, managing input from multiple stakeholders, and ensuring proposals align with client requirements. Balancing thorough research with clear, persuasive writing can also be challenging, especially when dealing with complex or technical subjects. Effective organization, strong communication skills, and the use of proposal management tools can help streamline the process and improve collaboration, making it easier to produce high-quality, competitive proposals.

What is proposal writing?

Proposal writing is the process of creating documents that outline plans, solutions, or offerings for a specific project, grant, or business opportunity. These documents are typically submitted to organizations, clients, or funding bodies to persuade them to approve, fund, or support a particular idea or service. Effective proposal writing involves understanding the audience's needs, clearly presenting objectives and methods, and demonstrating value or potential impact. Proposal writers often follow specific formats or guidelines set by the recipient, ensuring all requirements are met and the proposal stands out among competitors.

How much do proposal writers charge?

Proposal writers typically charge between $50 and $150 per hour or $500 to $5,000 per project, depending on complexity, experience, and industry. Freelance proposal writers may also offer fixed rates or retainer agreements for ongoing work.

What is the difference between Proposal Writing vs Grant Writing?

AspectProposal WritingGrant Writing
Primary FocusCreating proposals for various projects, services, or business opportunitiesDeveloping grant applications to secure funding from organizations or government agencies
Required CredentialsWriting skills, understanding of client needs, industry knowledgeWriting skills, knowledge of grant processes, often familiarity with specific funding agencies
Work EnvironmentConsulting firms, corporate departments, freelanceNonprofits, research institutions, government agencies

Proposal Writing involves crafting proposals for a variety of projects or business opportunities, while Grant Writing specifically focuses on securing funding through grant applications. Both roles require strong writing skills, but Grant Writing often demands knowledge of funding sources and grant guidelines. Understanding these differences helps organizations find the right expertise for their needs.

More about Proposal Writing jobs
What cities are hiring for Proposal Writing jobs? Cities with the most Proposal Writing job openings:
What states have the most Proposal Writing jobs? States with the most job openings for Proposal Writing jobs include:
What job categories do people searching Proposal Writing jobs look for? The top searched job categories for Proposal Writing jobs are:
Proposal Writing jobs near you
Infographic showing various Proposal Writing job openings in the United States as of May 2026, with employment types broken down into 94% Full Time, 3% Part Time, and 3% Contract. Highlights an 63% In-person, 3% Hybrid, and 34% Remote job distribution, with an average salary of $81,248 per year, or $39.1 per hour.
Proposal Writer

Proposal Writer

EXECUTIVE 1 HOLDING COMPANY

Mclean, VA

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description

The Proposal Writer is responsible for developing high-quality, compliant, and compelling proposals in response to solicitations (e.g., RFPs, RFQs, RFIs). This role collaborates with subject matter experts, capture managers, and leadership to translate technical, management, and corporate information into clear, persuasive content that aligns with customer requirements and evaluation criteria.

Key Responsibilities

  • Lead and support the development of proposal content for federal, state, local, or commercial opportunities
  • Analyze solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation criteria, and win themes
  • Write, edit, and format proposal sections including technical, management, past performance, and executive summaries
  • Collaborate with subject matter experts (SMEs) to gather technical input and convert it into clear, compliant narrative
  • Ensure proposals are compliant with all instructions, formatting guidelines, and submission requirements
  • Maintain consistency in messaging, tone, and branding across proposal volumes
  • Incorporate win themes, discriminators, and value propositions throughout proposal responses
  • Participate in proposal reviews (e.g., Pink Team, Red Team, Gold Team) and incorporate feedback
  • Manage multiple deadlines and prioritize tasks in a fast-paced environment
  • Maintain and update proposal content libraries, templates, and style guides
  • Support continuous improvement of proposal processes and best practices

Required Qualifications

  • Bachelor’s degree in English, Communications, Journalism, Business, or a related field (or equivalent experience)
  • 3+ years of experience in proposal writing, preferably in government contracting or professional services
  • Strong writing, editing, and proofreading skills with attention to detail
  • Experience responding to RFPs/RFQs and working under tight deadlines
  • Ability to translate complex technical concepts into clear, concise language
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong organizational and time management skills

Preferred Qualifications

  • Experience with federal proposal processes (e.g., FAR-based proposals)
  • Familiarity with proposal tools (e.g., SharePoint, Loopio, RFPIO, or similar)
  • APMP (Association of Proposal Management Professionals) certification
  • Experience supporting capture planning or win strategy development
  • Knowledge of specific industry domains (e.g., IT, healthcare, defense, etc.

Key Competencies

  • Excellent written and verbal communication
  • Critical thinking and analytical skills
  • Collaboration and teamwork
  • Attention to detail and quality focus
  • Ability to work independently and manage competing priorities
  • Adaptability in a deadline-driven environment

Work Environment

  • Fast-paced, deadline-driven proposal environment
  • May require extended hours during active proposal submissions
  • Collaborative team setting with cross-functional stakeholders

Benefits: 

  • Medical, Dental and Vision coverage
  • PTO 
  • 401(k) Matching

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