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Proposal Writer Jobs in Alberta (NOW HIRING)

Promise Robotics

Proposal Writer

Calgary, AB · On-site

We're looking for a strong writer and organized operator to support grant applications, funding proposals, and strategic submissions that help scale our business and mission. This role is ideal for ...

Colas

Technical Proposal Writer

Saint Albert, AB · On-site

Position Summary The Technical Proposal Writer is responsible for developing compelling, compliant, and client-focused proposals in response to tenders, RFQs, and RFPs. Working with estimators ...

McMillan LLP

Proposal Specialist

Calgary, AB · On-site

CA$70K - CA$85K/yr

Utilizing their superior writing/editing, project management and interview/consulting skills, the Proposal Specialist works closely with Partners, Associates, Business Development colleagues, and ...

Entuitive

Proposal Specialist

Calgary, AB · On-site

CA$65K - CA$75K/yr

As a Proposal Specialist, you will lead and assist in the management, production, coordination, and ... Write and edit thoughtful, tailored narratives focused on meeting or exceeding the client and/or ...

Entuitive

Proposal Specialist

Calgary, AB

CA$65K - CA$75K/yr

As a Proposal Specialist, you will lead and assist in the management, production, coordination, and ... Write and edit thoughtful, tailored narratives focused on meeting or exceeding the client and/or ...

Ledcor Group

Proposal Manager

Calgary, AB · On-site

Advanced writing and editing skills, with the ability to synthesize complex information into ... proposals * Experienced in using and improving digital tools for collaboration and content ...

Ledcor Group

Proposal Coordinator

Edmonton, AB · On-site

Provide strong technical writing support to proposal team and work closely with subject matter experts, identifying benefits and value-add content for proposal submissions. * Implement and monitor ...

Ledcor Group

Proposal Manager

Edmonton, AB

Advanced writing and editing skills, with the ability to synthesize complex information into ... proposals * Experienced in using and improving digital tools for collaboration and content ...

Waiward Industrial LP

Proposal Coordinator

Edmonton, AB · On-site

Supports the bid proposal process through the activities of coordination, SME collaboration, writing, finalization, assembly, internal reviews, and submission. * Acts as chairperson of the bid/no-bid ...

Waiward Industrial LP

Proposal Coordinator

Edmonton, AB · On-site +1

Supports the bid proposal process through the activities of coordination, SME collaboration, writing, finalization, assembly, internal reviews, and submission. * Acts as chairperson of the bid/no-bid ...

Bird Construction

Proposal Coordinator

Edmonton, AB

Proposal Coordinator Reporting to the Pursuit Manager - Defence, the Proposal Coordinator will work ... Superior written and verbal communication skills * Ability to communicate with team members at all ...

Bird Construction

Proposal Coordinator

Calgary, AB · On-site

Proposal Coordinator Reporting to the Pursuit Manager - Defence, the Proposal Coordinator will work ... Superior written and verbal communication skills * Ability to communicate with team members at all ...

GHD

Proposal Manager I

Calgary, AB · On-site

CA$80K - CA$95K/yr

Minimum three years of experience coordinating and writing technical proposals for an engineering, construction or professional services organization * Proficient in marketing techniques (layout ...

RailPros

Analyze RFQ/Ps upon release and prepare written assessments outlining requirement for successful response efforts * Develop high quality, persuasive proposals and presentations for multiple ...

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Proposal Writer information

What is a proposal writer?

Proposal writers compose documents to gain support for a project, enter into a business agreement, or convince clients to buy products and services. To complete the proposal, they usually work with a team to research a specific issue, conduct interviews, collect information, and organize the data before submitting the application or sending the contract to a client. Proposal writers may work for non-profit organizations or private companies, or they may be freelancers who work for many different businesses. Some proposal writers specialize in a specific industry, such as grant writing for non-profit organizations.

What does a proposal writer do?

A Proposal Writer is responsible for creating documents that outline a company's products, services, or solutions in response to requests from clients or potential customers. Their main goal is to craft persuasive and clear proposals that showcase the value and benefits of their organization’s offerings, usually to secure new business or funding. Proposal Writers work closely with sales, marketing, and subject matter experts to gather information and tailor proposals to specific client needs. They must ensure proposals are compliant with client requirements and deadlines, and often manage multiple projects at once.

What are the key skills and qualifications needed to thrive as a proposal writer, and why are they important?

To thrive as a Proposal Writer, you need excellent writing, research, and organizational skills, often supported by a degree in English, communications, or a related field. Familiarity with proposal management tools (such as RFPIO or Loopio), content management systems, and sometimes APMP certification is valuable. Strong attention to detail, collaboration, and the ability to work under deadlines are critical soft skills. These skills ensure persuasive, compliant proposals that meet client requirements and increase win rates in competitive bidding environments.

How does a proposal writer typically collaborate with subject matter experts and other team members during the proposal development process?

A Proposal Writer often works closely with subject matter experts (SMEs), project managers, and business development teams to gather the technical, financial, and strategic information required for compelling proposals. This collaboration usually involves conducting interviews, facilitating content reviews, and coordinating input from various stakeholders to ensure the proposal is accurate and tailored to client needs. Effective communication and strong organizational skills are crucial to managing multiple contributors, meeting tight deadlines, and producing high-quality submissions. This teamwork helps ensure that the proposal aligns with both client expectations and company objectives.

Are proposal writers in demand?

Proposal writers are in demand across various industries such as government, nonprofit, and private sectors, especially for organizations that regularly submit bids and grant applications. Strong writing skills, familiarity with proposal management tools, and the ability to meet strict deadlines are important for success in this role.

How much does a proposal writer make?

Proposal writers typically earn between $50,000 and $80,000 annually, depending on experience, industry, and location. Senior proposal writers or those with specialized skills can earn higher salaries, and some may work freelance or on contract for different rates.
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Proposal Writer jobs near you
Infographic showing various Proposal Writer job openings in Alberta as of August 2026, with employment types broken down into 91% Full Time, 7% Part Time, and 2% Contract. Highlights an 82% Physical, 6% Hybrid, and 12% Remote job distribution.

Proposal Writer

Calgary, AB • On-site

Promise Robotics
See more jobs at Promise Roboticsexternal

Full-time

Medical, Dental, Vision

Re-posted 16 hours ago

Job description

Promise Robotics is pioneering Physical AI for homebuilding - a rapidly growing, venture-backed company bringing together AI, robotics, and manufacturing to help the homebuilding industry meet the growing demand for housing. Our robotic systems, built and operated inside  AI-powered factories, give the industry the production capacity, consistency, and speed to build more high-quality homes than traditional methods allow. Our team spans AI researchers and roboticists to factory operators, technicians, and production teams - all building the future of homebuilding together. 

We're looking for a strong writer and organized operator to support grant applications, funding proposals, and strategic submissions that help scale our business and mission.

This role is ideal for someone who can take complex ideas, technical information, and business initiatives and turn them into clear, compelling proposals. You'll work cross-functionally with teams across operations, engineering, finance, and leadership to gather information, manage timelines, and produce high-quality submissions.

You'll have the opportunity to help secure funding and partnerships that directly support innovation, growth, and real-world impact. This role is ideal for someone who enjoys combining strategy, storytelling, and execution in a mission-driven environment.

What You'll Do:
  • Lead the Proposal Lifecycle: Own the end-to-end proposal process for grant applications, funding proposals, government submissions, partnership applications and other supporting documentation.
  • Analyze and Strategize:  Research relevant grant and funding programs, monitor new funding opportunities aligned with company priorities, and own evaluation of eligibility and fit. 
  • Collaborate and Orchestrate: Partner with internal team members to gather technical, operational, and financial information, translate complex ideas into clear, compelling narratives and coordinate inputs across teams to meet deadlines.
  • Craft Content: Research, write, and edit all proposal sections.
  • Maintain Content Templates: Maintain proposal templates and reusable content, organize supporting materials, metrics, and company information, and help standardize proposal processes as we grow.
  • Submission Management: Track grant and proposal timelines, manage submission calendars and requirements and ensure applications are complete, accurate, and submitted on time.
What We're Looking For:
  • 3+ years of experience writing proposals, grants, business communications or other technical writing.
  • Exceptional written communication skills, with the ability to translate complex technical concepts into clear, concise and persuasive business language.  
  • Strong attention to detail and organization, with the ability to manage multiple complex proposals simultaneously.  
  • Comfortable working cross-functionally in a fast-paced environment
  • Highly proficient in Microsoft Office Suite and able to leverage AI tools
  • A bachelor's degree in business, communications, or a related field.  

Nice to Have

  • Experience with:
    • government grants
    • innovation funding
    • manufacturing, construction, robotics, or technology sectors
  • Familiarity with programs such as:
    • SR&ED
    • IRAP
    • provincial/federal innovation grants
  • Experience working in startups or scaling companies
Benefits:
Competitive salary: we believe in data-driven, equitable compensation decisions. We recently completed a compensation review and implemented salary bands that enable us to pay mid to above-average Canadian salaries across various industries.
Stock options: everyone has a stake in our company.
Holistic benefits: we have a comprehensive benefits package that includes paramedical, dental, vision, and drug coverage for you and your dependents, as well as a health care spending account. These benefits start right from Day 1.
Flexible personal days and vacation policies: we care deeply about the well-being of our team.
Open, collaborative, and supportive culture: you will be part of an incredibly high-performing and collaborative team changing the future of an industry!
Relocation assistance package (if required)
 
 
Promise Robotics is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, and gender identity.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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