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Proposal Writer Entry Level Jobs (NOW HIRING)

Credence

Entry Level Proposal Specialist

Mclean, VA · On-site

We welcome candidates from a variety of backgrounds such as writing, communications, project ... Proposals enable the government to evaluate companies, and strong submissions can lead to new ...

Credence

Entry Level Proposal Specialist

Mclean, VA · On-site

We welcome candidates from a variety of backgrounds such as writing, communications, project ... Proposals enable the government to evaluate companies, and strong submissions can lead to new ...

DAV Energy Solutions, Inc

Proposal Assistant

NC · On-site

$16.50 - $22.50/hr

We are seeking a highly motivated, entry level proposal coordinator/marketing assistant to support ... Assisting the Marketing Department leads with writing, editing, and proofreading proposal content ...

Traffic Planning & Design

Proposal Assistant

Freehold, NJ

$17 - $23.25/hr

Print, bind, and mail packages for NJ Proposal Team. * Maintenance, continuous upkeep, and ... with entry level up to manager level engineers to prepare written materials and manage deadlines.

Traffic Planning & Design

Proposal Assistant

NJ

$18 - $24.50/hr

Print, bind, and mail packages for NJ Proposal Team. * Maintenance, continuous upkeep, and ... with entry level up to manager level engineers to prepare written materials and manage deadlines.

Verizon

Proposal Consultant-BID Management

Irving, TX · On-site

This entry-level position offers an opportunity to learn and grow within the Global Bid Management ... A flair for creative and compelling writing within a business environment * Ability to manage a ...

Kinexus Group

Grant Writer

Benton Harbor, MI

... entry level work to professional careers. OUR DESIRED OUTCOMES: This position will assist in the ... Maintain accurate records of grant proposals, submissions, awards, and reporting schedules ...

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Proposal Writer Entry Level information

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$36K

$81.2K

$134K

How much do proposal writer entry level jobs pay per year?

As of Jun 1, 2026, the average yearly pay for proposal writer entry level in the United States is $81,248.00, according to ZipRecruiter salary data. Most workers in this role earn between $63,500.00 and $90,500.00 per year, depending on experience, location, and employer.

What is a Proposal Writer Entry Level job?

An Entry-Level Proposal Writer is responsible for assisting in the creation and development of business proposals to secure contracts or funding for a company. They research requirements, gather essential information, and write clear, persuasive content following company guidelines. This role often involves collaborating with various departments to ensure proposals align with organizational goals. While prior experience may not be required, strong writing, research, and attention to detail are essential skills. It’s an excellent starting point for those interested in technical writing, business communications, or grant writing.

What are the key skills and qualifications needed to thrive in the Proposal Writer Entry Level position, and why are they important?

To thrive as a Proposal Writer Entry Level, you need strong written communication skills, attention to detail, basic research abilities, and typically a bachelor's degree in English, communications, or a related field. Familiarity with Microsoft Office Suite, particularly Word and PowerPoint, as well as project management tools is often required; specific proposal writing software or certifications can be a plus. Excellent organizational skills, the ability to manage deadlines, and collaborative teamwork set standout candidates apart. These skills and qualities are essential for producing persuasive, compliant proposals on tight timelines while working effectively with multiple stakeholders.

What type of training or onboarding can I expect as an entry-level proposal writer?

As an entry-level proposal writer, you will typically receive structured onboarding that includes training on your organization's proposal processes, templates, and content management systems. Many companies pair new writers with experienced team members or mentors to review past proposals and provide guidance on best practices. You may also participate in workshops on persuasive writing, compliance requirements, and the use of specific tools like CRM or proposal automation platforms. This support is designed to help you quickly develop the skills needed to contribute effectively to the proposal team and build a strong foundation for future growth.

How to become a proposal writer with no experience?

To become an entry-level proposal writer, focus on developing strong writing and research skills through online courses or tutorials. Gaining familiarity with proposal formats, learning to use tools like Microsoft Word or Google Docs, and creating sample proposals can help build a portfolio to demonstrate your abilities to employers.

What is the career path for a proposal writer?

A proposal writer can advance to roles such as senior proposal writer, proposal manager, or business development manager by gaining experience, developing project management skills, and understanding client needs. Some may pursue certifications in proposal management or related fields to enhance career growth and leadership opportunities.
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What cities are hiring for Proposal Writer Entry Level jobs? Cities with the most Proposal Writer Entry Level job openings:
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Proposal Writer Entry Level jobs near you
Infographic showing various Proposal Writer Entry Level job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 97% Full Time, and 2% Part Time. Highlights an 50% Physical, 19% Hybrid, and 31% Remote job distribution, with an average salary of $81,248 per year, or $39.1 per hour.
Proposal Writer (Entry-Level)

Proposal Writer (Entry-Level)

Universal Language Service, Inc.

Bellevue, WA

$27/hr

Full-time

Posted 4 days ago

Job description

Job Title: Proposal Writer (Entry-Level) – Language Access (OPI/VRI/Onsite + Testing/Training + Translation)
Department: Marketing
Reports To: Manager, RFP
Work Location: Bellevue, WA (Onsite – Bellevue Office Only)
Schedule: Full-time, 40 hours per week (typically Monday–Friday; occasional flexibility during major submission deadlines)
Employment Type: Regular, Full-Time
Pay and Compensation
  • Base Pay: $27/hour
  • Commission: 1% commission on invoiced revenue from the first 12 months (Year 1) of the contract(s) won
  • Total Compensation: Expected to reach up to $100,000 annually in total when bids are won successfully (performance-dependent)
Role Summary
The Entry-Level Proposal Writer supports the development of compliant, well-structured, and persuasive proposals for language access services, with a primary emphasis on Over-the-Phone Interpreting (OPI), Video Remote Interpreting (VRI), and In-Person (Onsite) Interpreting, as well as language testing/training programs and document translation.
This role contributes to responses for RFPs/RFQs/RFIs by drafting proposal narratives, coordinating inputs from internal teams, maintaining proposal templates and a content library, and ensuring submissions are accurate, complete, and delivered on time.
Key Responsibilities
Proposal Writing amp; Editing
  • Draft, edit, and proofread proposal sections including executive summary, company overview, approach/methodology, implementation/onboarding plan, staffing, quality assurance, training/testing methodology, customer support, and risk mitigation.
  • Convert technical and operational input from internal subject matter experts (SMEs) into clear, customer-ready writing while maintaining accuracy and compliance.
  • Tailor content to solicitation requirements and evaluation criteria, highlighting measurable outcomes (e.g., interpreter availability, response times, QA controls, escalation procedures).
RFP Compliance amp; Requirements Management
  • Review solicitation documents to identify mandatory requirements, submission instructions, and evaluation criteria.
  • Build and maintain compliance matrices, proposal outlines, response trackers, and content checklists.
  • Track and incorporate addenda/clarifications and maintain version control to ensure the final submission is current and complete.
Templates and Content Management
  • Use company-approved templates for all sections where available.
  • Coordinate with applicable department(s) to confirm template content is current and accurate based on the specific RFP question.
  • If a template is not up to date or does not fully address the question:
    • Request updated information and/or new content from the appropriate department
    • Incorporate approved updates into the response and content library for future use
Collaboration amp; Internal Coordination
  • Coordinate inputs and reviews across teams such as Operations, Interpreting, Translation, Quality/Training, Scheduling, Technology/IT, Finance, and Leadership.
  • Follow up on deliverables, manage internal deadlines, and keep proposal schedules on track.
  • Incorporate reviewer feedback efficiently while maintaining consistent voice, formatting, and messaging.
  • Assist in monitoring and tracking bid sites for current and upcoming bid opportunities.
Formatting, Packaging amp; Submission Support
  • Format proposals in Microsoft Word using styles, tables, and consistent branding.
  • Compile attachments (forms, resumes/bios, references, past performance, service descriptions), convert to PDF, and prepare submission-ready packages (including portal uploads as applicable).
Required Qualifications
  • Bachelor’s degree in English, Communications, Journalism, Marketing, Public Administration, or related field (or equivalent writing experience).
  • 0–2 years of relevant experience (proposal support, writing/editing, internships, or documentation-heavy roles).
  • Strong writing and editing skills with exceptional attention to detail.
  • Ability to follow complex instructions and produce compliance-driven responses.
  • Strong organizational and time-management skills; ability to manage multiple deadlines.
  • Proficiency in Microsoft Word (styles and formatting); working knowledge of Excel.
Preferred Qualifications
  • Exposure to RFP/RFQ responses (government, healthcare, education, or commercial).
  • Familiarity with OPI/VRI/onsite interpreting, interpreter qualification standards, training programs, or translation workflows.
  • Experience with SharePoint/Teams or proposal/content management platforms (nice to have).
Work Environment amp; Expectations
  • Onsite role in Bellevue office only; regular in-office attendance is required.
  • Primarily computer-based work with extensive reading, writing, and document formatting.
  • Occasional deadline-driven peaks may require schedule flexibility while maintaining a 40-hour workweek expectation.
Equal Employment Opportunity Statement (Template)
We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, sexual orientation, or any other protected status.

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