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Proposal Assistant Jobs (NOW HIRING)

Apex Companies

Marketing Proposal Assistant - AEC

Fort Myers, FL

$37K - $47K/yr

  • Medical

  • Dental

  • Life

  • Retirement

Your Responsibilities as a Marketing Proposal Assistant: * Assist the Marketing team in the proposal process, including info gathering, resume creation, document layout, proposal submission, and ...

Apex Companies

Marketing Proposal Assistant - AEC

Fort Myers, FL · On-site

$23 - $28/hr

  • Medical

  • Dental

  • Life

  • Retirement

Your Responsibilities as a Marketing Proposal Assistant: * Assist the Marketing team in the proposal process, including info gathering, resume creation, document layout, proposal submission, and ...

Trustmark

Proposal Assistant I (Hybrid)

Lake Forest, IL · On-site

$19.36 - $27.97/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

About the role Responsible for coordinating various aspects of proposal preparation to ensure that ... Health/dental/vision, life insurance, FSA and HSA, 401(k) plan, Employee Assistant Program, Back-up ...

Schnabel Inc.

Proposal Manager

Seattle, WA

$85K - $105K/yr

This position also provides training and mentoring to Proposal Coordinators, Proposal Assistants and BD Services Assistants within the respective business unit and works closely with the Creative ...

Schnabel Engineering, Inc.

Proposal Manager

Seattle, WA · On-site

$85K - $105K/yr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

This position also provides training and mentoring to Proposal Coordinators, Proposal Assistants and BD Services Assistants within the respective business unit and works closely with the Creative ...

Schnabel Inc.

Proposal Manager

Portland, OR · On-site

$85K - $105K/yr

This position also provides training and mentoring to Proposal Coordinators, Proposal Assistants and BD Services Assistants within the respective business unit and works closely with the Creative ...

Schnabel Engineering, Inc.

Proposal Manager

Portland, OR

$85K - $105K/yr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

This position also provides training and mentoring to Proposal Coordinators, Proposal Assistants and BD Services Assistants within the respective business unit and works closely with the Creative ...

Schnabel Engineering

Proposal Manager

Seattle, WA · On-site

$85K - $105K/yr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

This position also provides training and mentoring to Proposal Coordinators, Proposal Assistants and BD Services Assistants within the respective business unit and works closely with the Creative ...

whartonsmith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

whartonsmith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

Wharton-Smith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

whartonsmith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

whartonsmith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

Flatiron Construction Corp

Preconstruction Intern

San Diego, CA

$25 - $29/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Review contract drawings and owner requests for proposals. * Assist in building HCSS estimates or excel rough order of magnitude estimates. * Perform quantity takeoffs. * Solicit or coordinate with ...

Salas O'Brien

Senior Federal Proposal Coordinator

$90K - $95K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The coordinator will assist in the proposal lifecycle, create and edit content without significant reliance on AI tools, ensuring all materials meet compliance requirements and are submitted on time.

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Proposal Assistant information

See salary details

$30.5K

$99.5K

$143K

How much do proposal assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for proposal assistant in the United States is $99,490.00, according to ZipRecruiter salary data. Most workers in this role earn between $80,500.00 and $118,000.00 per year, depending on experience, location, and employer.

What is a proposal assistant?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a proposal assistant?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

How does a proposal assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.
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Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $99,490 per year, or $47.8 per hour.

Marketing Proposal Assistant - AEC

Apex Companies

Fort Myers, FL

$37K - $47K/yr

Full-time

Medical, Dental, Life, Retirement

Posted 16 days ago

Job description

Your Responsibilities as a Marketing Proposal Assistant:

  • Assist the Marketing team in the proposal process, including info gathering, resume creation, document layout, proposal submission, and interview presentations. 
  • Monitor websites for new project opportunities.  
  • Support special events and trade shows. 
  • Develop layout and graphic design skills in Adobe software (emphasis on InDesign) and Microsoft Office (PowerPoint, Excel, Word). 
  • Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.  
  • Make updates in the relationship management (CRM) system. 
  • Travel between Apex offices and to client locations to deliver proposals as needed. 
  • Fulfill other administrative tasks as needed. 

What we're looking for:

  • Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field. 
  • 0-3+ years of professional experience.
  • Foundational writing and editing abilities. Graphic design skills a plus. 
  • Ability to learn Adobe InDesign. 
  • Basic skills in Microsoft Office Suite, including PowerPoint. 
  • Availability for occasional event support during nonbusiness hours, such as community events. 
  • Solid organizational, multitasking, and prioritizing skills with strong attention to detail. 
  • Capacity to thrive in a fast-paced environment, with the ability to work under pressure to meet deadlines. 
  • Ability to work in-person at the Fort Myers office. A hybrid work arrangement may be possible pending training and positive performance. 
  • Ability to travel between offices for related tasks on occasion. 
  • Valid driver's license, safe driving history and reliable transportation. 
  • Sponsorship is not available for this position now or in the future.  

Why you'll love working for us:

  • Collaboration with more than two dozen Apex Marketers across the country. 
  • Company-subsidized medical and dental.
  • Company-paid life, short, and long-term disability.
  • 401k match, tuition assistance, and more.
  • Cross-training and the ability to work on a variety of projects.
  • Performance-based bonuses or other incentives.
  • Working with the best and brightest in the industry.
  • 2,000+ employee national firm with 50+ locations across the US.

Apex Title: Marketing & Proposal Coordinator

Req ID: 11910

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