Proposal Assistant Jobs (NOW HIRING)

Wharton-Smith Construction Group is seeking a candidate with 5 or more years of experience writing proposals, with preference for experience in the construction industry. The selected candidate will report to the Proposal Production Manager.

As a Sr. Proposal Specialist located in our corporate headquarters in Sanford, FL you will have the opportunity to work on a team in pursuit of projects for commercial construction and water treatment plant construction projects. You will lead all phases of proposal preparation, from start to finish, to include writing, production and distribution of competitive marketing proposals and presentations.

This position manages and supports special projects and will be a key contributor to sales
and marketing initiatives in a demanding fastpaced environment.

Responsibilities

• Under the direction of the Proposal Production Manager, you will coordinate to compile and track materials for proposals per deadlines, ensuring that client's request for proposals is fully met and follow the project through its complete lifecycle.
• Assembling proposal documents in various software formats, and working with others assembling proposal, presentation and marketing documents
• Write and edit project summaries, resumes of project personnel, and other supporting information.
• Ensure that the proposal material being presented is consistent with the requirements of the bid or of the potential client and is consistent with corporate branding rules and best practices.
• Proofread, edit, and standardize proposal text for proper grammar, spelling, comprehension, and style.
• Assist in updating and maintaining the project library at proposal, build and post-construction stages.
• Attend project milestone events for assigned projects.
• Attend and present at client selection forums.
• Award submission production and submissions
• Supervision of work product of Proposal Coordinators and Proposal Assistants as needed.
• General marketing and communication tasks will be assigned as needed.
• Some travel and overtime may be required.

Qualifications

• Bachelor’s degree required Business Administration, Marketing, English or a related field.
• 5+ years directly related experience in management and development of proposals. Construction industry experience is highly desired.
• Experience leading large proposal/bid efforts ($40M+), and leading and developing multi-disciplinary teams.
• Experience leading proposal efforts for both cooperative agreements, JVs and contracts.
• Excellent written and oral communication skills and the ability to interact with people of all technical levels.
• Excellent interpersonal skills, especially the ability to advocate, negotiate, listen and collaborate with a variety of individuals and groups.
• Ability to write, proofread, and edit proposal and presentation content.
• Experience in preparing and coaching teams to deliver formal interviews and presentations.
• Ability to work both independently and in a complex team environment and to manage multiple tasks.
• Comfortable working in fast paced and highly entrepreneurial work environment.
• Ability to travel up to 25%.
• Must be able to work for an US Employer.
• Fluency in English required.

Education

• Bachelor's Degree in English, Marketing, Communications, Business Administration or a related field from an accredited institution

Preferred Qualifications

• 5 or more years of experience creating, writing and editing proposals for a construction, engineering or design firm.
• Graphic design experience a plus

Knowledge and Skills

• Advanced knowledge and experience within the proposal, qualifications and capture management field
• Advanced knowledge and experience within the Engineering, Architectural, Construction or Manufacturing industry
• Strong organizational and prioritization skills
• Proven ability to perform under pressure with multiple deadlines and shifting priorities.
• Proven ability to work on a team to accomplish goals.
• Proven communication skills, both verbal and written
• Excellent interpersonal skills: ability to interface with clients, both external and internal
• Strong work ethic and willingness to take ownership for wide-ranging responsibilities.
• Proven ability to work in a fast-paced environment with extreme multi-tasking with multiple deadlines.
• Proven ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to work Monday through Friday from 8 a.m. to 5 p.m. and overtime as needed.
• Attention to detail, including proofreading, grammar and formatting documents.
• High proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and other applicable tools
• Proficiency in Adobe Creative Suite, particularly the Adobe InDesign application

Equal Opportunity Employer/Veterans/Disability

Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings.  (i.e., wheelchair accessibility, website accessibility, etc).

Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position.