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Proposal Assistant Jobs in Ridgewood, NJ (NOW HIRING)

legence

Proposal Coordinator

Manhattan, NY · On-site

Proposal Coordinator Reports To: Marketing Director Work Policy : Four days in the office and one ... Key Responsibilities: Assist in the coordination, preparation, and submission of responses to RFPs ...

Ariel Partners

Proposal Coordinator

New York, NY · Remote

Work Breakdown Structure (WBS): Assist in the creation and maintenance of the WBS to break down the proposal process into manageable tasks. Ensure that teams are aware of their responsibilities and ...

HDR

Proposal Manager

New York, NY · On-site

Manage the proposal and pursuit process for many key and transit, highways & roads, aviation ... Be able to assist the technical staff to write and solidify HDR's "win theme's OTHER MARKETING ...

HDR

Proposal Manager

New York, NY

Manage the proposal and pursuit process for many key and transit, highways & roads, aviation ... Be able to assist the technical staff to write and solidify HDR's "win theme's OTHER MARKETING ...

Legence

Proposal Coordinator

Manhattan, NY · On-site

$65K - $80K/yr

Proposal Coordinator Reports To: Marketing Director Work Policy : Four days in the office and one ... Key Responsibilities: Assist in the coordination, preparation, and submission of responses to RFPs ...

Hyundai Rotem USA

Proposal Coordinator

Jersey City, NJ

... • Assist in collecting, organizing, and evaluating supplier quotations, commercial terms, lead ... Experience / Skill Requirements • Experience in bid/proposal coordination, procurement, strategic ...

Pinchin

Proposal Writer

Manhattan, NY · On-site

$70K - $90K/yr

Maintain and update a lib6rary of proposal templates, service descriptions, staff resumes, project summaries, and boilerplate content for reuse * Assist in managing RFI and RFP materials for larger ...

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Proposal Assistant information

See Ridgewood, NJ salary details

$30.9K

$100.7K

$144.7K

How much do proposal assistant jobs pay per year?

As of Jun 16, 2026, the average yearly pay for proposal assistant in Ridgewood, NJ is $100,663.00, according to ZipRecruiter salary data. Most workers in this role earn between $81,400.00 and $119,400.00 per year, depending on experience, location, and employer.

How does a Proposal Assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a Proposal Assistant, and why are they important?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

What are proposal assistants?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.
What are the most commonly searched types of Proposal jobs in Ridgewood, NJ? The most popular types of Proposal jobs in Ridgewood, NJ are:
What job categories do people searching Proposal Assistant jobs in Ridgewood, NJ look for? The top searched job categories for Proposal Assistant jobs in Ridgewood, NJ are:
What cities near Ridgewood, NJ are hiring for Proposal Assistant jobs? Cities near Ridgewood, NJ with the most Proposal Assistant job openings:
Proposal Assistant jobs near you
Proposal Coordinator

Proposal Coordinator

legence

Manhattan, NY • On-site

Other

Posted 7 days ago

Job description

Title: Proposal Coordinator

Reports To: Marketing Director

Work Policy:  Four days in the office and one day work from home 


Position Overview:

Our New York City office is looking for a Proposal Coordinator to join CMTA (formerly known as AMA Group), to broaden our Proposal Coordination Team and support our RFP Administration process.

The Proposal Coordinator plays a critical role in supporting the business development teams with the end-to-end proposal development process. This individual works closely with internal stakeholders to prepare MEP, Low Voltage, Security, Audiovisual, Acoustics, Commissioning, and Lighting proposals in response to RFPs and other client inquiries. The RFP Coordinator ensures that all technical proposals align with company standards and reflect our commitment to excellence and client success.

Key Responsibilities:

Assist in the coordination, preparation, and submission of responses to RFPs and other client requests within specified deadlines. This includes:

  • Review documents to identify key requirements, deadlines, and submission criteria
  • Organize files, templates, and submission documents
  • Schedule kickoff meetings, review sessions, and internal deadlines
  • Collaborate with stakeholders/marketing team throughout the RFP process
  • Track proposal deadlines, deliverables, and team assignments to ensure timely completion
  • Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools
  • Support multiple proposals simultaneously in a fast-paced and deadline-driven environment
  • Provide general administrative support as needed

Requirements:

Education: Bachelor’s Degree from an accredited University or equivalent experience

Experience:

  • Minimum of 5 years of experience
  • Proven experience in proposal development, project coordination, or a related role, preferably within a professional services environment
  • MEP/AEC Industry experience is a plus
  • Exceptional writing, editing, and organizational skills with strong attention to detail
  • Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel
  • Strong ability to support multiple projects simultaneously and meet tight deadlines
  • Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams

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