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Proposal Assistant Jobs in Ridgewood, NJ (NOW HIRING)

HDR

Proposal Manager

New York, NY · On-site

Manage the proposal and pursuit process for many key and transit, highways & roads, aviation ... Be able to assist the technical staff to write and solidify HDR's "win theme's OTHER MARKETING ...

Veolia Environnement SA

Proposal Manager

Manhattan, NY · On-site +1

$90K - $130K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Manage the entire proposal workload, prioritizing and driving submissions from inception to ... * Assist Account Manager with coordinating uniformity of proposed pricing and evaluate and analyze ...

Veolia

Proposal Manager

Manhattan, NY · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Manage the entire proposal workload, prioritizing and driving submissions from inception to ... * Assist Account Manager with coordinating uniformity of proposed pricing and evaluate and analyze ...

HDR

Proposal Manager

New York, NY

Manage the proposal and pursuit process for many key and transit, highways & roads, aviation ... Be able to assist the technical staff to write and solidify HDR's "win theme's OTHER MARKETING ...

Veolia Environnement SA

Proposal Manager

Manhattan, NY

$90K - $130K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Manage the entire proposal workload, prioritizing and driving submissions from inception to ... * Assist Account Manager with coordinating uniformity of proposed pricing and evaluate and analyze ...

Pinchin

Proposal Writer

Manhattan, NY · On-site

$70K - $90K/yr

  • Medical

  • Dental

  • Retirement

  • PTO

Maintain and update a lib6rary of proposal templates, service descriptions, staff resumes, project summaries, and boilerplate content for reuse * Assist in managing RFI and RFP materials for larger ...

HLB Lighting Design

AEC Proposal Coordinator

Manhattan, NY · On-site

$75K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Schedule and/or support promotional meetings with clients * Assist with award submissions ... proposals, leads, reporting, etc. Requirements Skill Requirements * 1-3 years of marketing ...

STV

Marketing Proposal Manager

New York, NY · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

STV is seeking a Marketing Proposal Manager to join our Buildings group . This position is ... Coordinate, guide and assist project team staff, as necessary, on the development of cohesive ...

legence

Proposal Administrator

Manhattan, NY

$65K - $80K/yr

Track proposal deadlines, deliverables, and team assignments to ensure timely completion * Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools * Support multiple ...

Norton Rose Fulbright

Manager, Proposals

New York, NY

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... proposal lifecycle support across the US practices, ensuring responses are completed in an ... Update and maintain the opportunities module tracking system and assist in the creation of ...

Legence

Proposal Administrator

Manhattan, NY · On-site

$65K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Track proposal deadlines, deliverables, and team assignments to ensure timely completion * Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools * Support multiple ...

White and Case LLP

Practice Assistant

New York, NY · On-site

$81K - $122K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Complete conflict search reports and opening entries. * Assist with client development, marketing initiatives, and proposals. * Assist with client billing. * Draft routine letters, memos, and reports.

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Proposal Assistant information

See Ridgewood, NJ salary details

$30.9K

$100.7K

$144.7K

How much do proposal assistant jobs pay per year?

As of Aug 16, 2026, the average yearly pay for proposal assistant in Ridgewood, NJ is $100,663.00, according to ZipRecruiter salary data. Most workers in this role earn between $81,400.00 and $119,400.00 per year, depending on experience, location, and employer.

How does a proposal assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a proposal assistant?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

What is a proposal assistant?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.

What are the most commonly searched types of Proposal jobs in Ridgewood, NJ?

The most popular types of Proposal jobs in Ridgewood, NJ are:

What are popular job titles related to Proposal Assistant jobs in Ridgewood, NJ?

For Proposal Assistant jobs in Ridgewood, NJ, the most frequently searched job titles are:

What job categories do people searching Proposal Assistant jobs in Ridgewood, NJ look for?

The top searched job categories for Proposal Assistant jobs in Ridgewood, NJ are:

What cities near Ridgewood, NJ are hiring for Proposal Assistant jobs?

Cities near Ridgewood, NJ with the most Proposal Assistant job openings:

Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in Ridgewood, NJ as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $100,663 per year, or $48.4 per hour.

Proposal Coordinator_Marketing Assistant

KS Engineers, P.C.

Newark, NJ • On-site

$55K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 19 days ago

Job description

Description:

Position: Proposal Coordinator/Marketing Assistant

Reports to: Proposal Manager

Work Location: On-site position at one of the firm’s office locations: Newark, NJ (Headquarters Office) ; New York City, NY; Rocky Hill, CT ; Philadelphia, PA ; Mount Laurel, NJ


KSE is a mid-size construction management and engineering firm ranking in the ENR Top 100 for CM and ENR Top 500 for design services. With seven offices across four states (NY, NJ, PA and CT), the firm has been providing transportation and public infrastructure construction services for more than three and half decades. KSE offers a full range of employee benefits, including medical, dental and vision insurances, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance. KSE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.


Technical Responsibilities:

- Preparing and analyzing of RFP documents

- Create designs and use graphics for A/E/C marketing documents

- Make effective proposal presentation

- Work with Project Managers to strategize and execute requests for proposals and qualifications.

- Work with the team on interview preparation process.

- Be responsive to requests, promptly coordinate assignments and understand the market types/projects.

- Review, research, and strategize components and experienced with SF 254, SF 255, SF 330, and other forms.

- Coordinate proposal schedules and action plans as part of the proposals process.

- Develop proposal structure and creative content to meet requirements

- Utilize proposal management tools.

- Ensure proposals follow all RFP criteria and requirements.

- Coordinate graphics and images to help illustrate the proposal message.

- Develop, write, and maintain marketing information systems and records.

Requirements:

Certifications /Professional Experience Required:

- 3-6+ months experience in similar field is required

- BA or BS degree in technical writing, English, marketing, communications, or similar field is preferred

- Experience with Adobe CC (InDesign, Photoshop, and Acrobat) preferred

General Qualities:

- Has excellent Microsoft Word and Excel. Ability to navigate through company internet-based systems.

- Good time management skills and ability to multi-task

- Proficient in MS Word, Excel, and PowerPoint

- Knowledge and experienced in graphic designing software’s

Physical Requirements:

- Ability to sit at a desk for extended periods (often 6–8 hours a day).

- Maintaining posture while working at a computer.

- Short periods of standing or walking within the office (to printers, meeting rooms, etc.).

KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer. KSE will not discriminate based on race, color, religion, creed, sex, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.