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Proposal Coordinator Jobs in Ridgewood, NJ (NOW HIRING)

Pinchin

RFP Proposal Coordinator

Manhattan, NY · On-site

$70K - $90K/yr

RFP Proposal Coordinator New York City, NY Salary Range: $$70,000-$90,000 Do you have a desire to learn and advance your career in a dynamic, collaborative work environment? CodeGreen is a national ...

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Proposal Coordinator information

See Ridgewood, NJ salary details

$26.8K

$65.6K

$97.1K

How much do proposal coordinator jobs pay per year?

As of Aug 21, 2026, the average yearly pay for proposal coordinator in Ridgewood, NJ is $65,560.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,600.00 and $73,900.00 per year, depending on experience, location, and employer.

What is a proposal coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What does a proposal coordinator do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

What are the key skills and qualifications needed to thrive as a proposal coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What are some common challenges faced by proposal coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

More about Proposal Coordinator jobs

What are the most commonly searched types of Proposal jobs in Ridgewood, NJ?

The most popular types of Proposal jobs in Ridgewood, NJ are:

What are popular job titles related to Proposal Coordinator jobs in Ridgewood, NJ?

For Proposal Coordinator jobs in Ridgewood, NJ, the most frequently searched job titles are:

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The top searched job categories for Proposal Coordinator jobs in Ridgewood, NJ are:

What cities near Ridgewood, NJ are hiring for Proposal Coordinator jobs?

Cities near Ridgewood, NJ with the most Proposal Coordinator job openings:

Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in Ridgewood, NJ as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $65,560 per year, or $31.5 per hour.

Proposal Coordinator

Midtown Construction Management Firm

Manhattan, NY • On-site

$60K/yr

Full-time

Medical, Dental, Vision, PTO

Re-posted 17 days ago

Job description

We are seeking a highly organized and detail-oriented Proposal Coordinator. The Proposal Coordinator will be responsible for proposal submissions and coordinating marketing data. This role requires excellent communication skills, strong writing and editing ability, and advanced proficiency in Excel for data tracking, reporting, and analytics.

Key Responsibilities

  • Manage the end-to-end proposal process, including RFP/RFQ review, compliance checks, production schedules, and final submission.
  • Coordinate with internal teams and consultants to gather technical content, project descriptions, resumes, and other required materials.
  • Write, edit, and tailor content to ensure clarity, consistency, and alignment with client requirements.
  • Lead proposal closeout activities, including archiving final submissions, documenting lessons learned, updating proposal metrics, andmaintainingorganized records within the marketing library.
  • Use Excel skills (pivot tables, charts, formulas) to manage marketing databases, track proposal outcomes, and generate performance reports.
  • Demonstrate high energy, creativity, resourcefulness, and an entrepreneurial spirit.
  • Remain well-organized with the ability to manage multiple simultaneous deadlines.
  • Undertakeadditionaladministrative and marketing-related tasks as assigned.

Qualifications

  • Bachelor’s degree in Communications, Marketing,English, orrelated field.
  • 2–4 years of experience in proposal coordination, preferably in the architecture, engineering, or construction (AEC) industry.
  • Excellent writing, editing, and proofreading skills with strong attention to detail.
  • Proficiencyin Microsoft Excel with the ability to manage, analyze, and present data effectively.
  • Strong organizational and time-management skills, with the ability to handle multiple deadlines.
  • Proficiencyin Adobe InDesign and Microsoft Office Suite (Excelrequired).
  • Ability to work collaboratively with technical staff while also managing independent responsibilities.

Pay: $60,000.

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person