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Proposal Coordinator Jobs in Ridgewood, NJ (NOW HIRING)

legence

Proposal Administrator

Manhattan, NY

$65K - $80K/yr

The Proposal Administrator plays a critical role in supporting the Proposal/RFP Lead by coordinating, developing, and compiling technical proposal content for a multidisciplinary MEP consulting ...

Legence

Proposal Coordinator

Manhattan, NY · On-site

$65K - $80K/yr

Title: Proposal Coordinator Reports To: Marketing Director Work Policy : Four days in the office and one day work from home Position Overview: Our New York City office is looking for a Proposal ...

Pinchin

RFP Proposal Coordinator

Manhattan, NY · On-site

$70K - $90K/yr

RFP Proposal Coordinator New York City, NY Salary Range: $$70,000-$90,000 Do you have a desire to learn and advance your career in a dynamic, collaborative work environment? CodeGreen is a national ...

Flatiron Construction Corp

Proposal Manager

Manhattan, NY · On-site

$120K - $140K/yr

Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal ... information, narrative, forms, and other documents requested by the Owner's RFP. * Compiles ...

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Proposal Coordinator information

See Ridgewood, NJ salary details

$26.8K

$65.6K

$97.1K

How much do proposal coordinator jobs pay per year?

As of Aug 8, 2026, the average yearly pay for proposal coordinator in Ridgewood, NJ is $65,560.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,600.00 and $73,900.00 per year, depending on experience, location, and employer.

What is the career path for a proposal coordinator?

A proposal coordinator can advance to roles such as proposal manager, project manager, or business development manager by gaining experience in proposal development, project management, and client communication. Developing skills in leadership, strategic planning, and industry-specific knowledge can facilitate career progression within organizations or across related fields.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by proposal coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a proposal coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a proposal coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What does a proposal coordinator do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What are the most commonly searched types of Proposal jobs in Ridgewood, NJ? The most popular types of Proposal jobs in Ridgewood, NJ are:
What are popular job titles related to Proposal Coordinator jobs in Ridgewood, NJ? For Proposal Coordinator jobs in Ridgewood, NJ, the most frequently searched job titles are:
What job categories do people searching Proposal Coordinator jobs in Ridgewood, NJ look for? The top searched job categories for Proposal Coordinator jobs in Ridgewood, NJ are:
What cities near Ridgewood, NJ are hiring for Proposal Coordinator jobs? Cities near Ridgewood, NJ with the most Proposal Coordinator job openings:
Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in Ridgewood, NJ as of August 2026, with employment types broken down into 100% Full Time. Highlights an 86% In-person, 5% Hybrid, and 9% Remote job distribution, with an average salary of $65,560 per year, or $31.5 per hour.

Proposal Administrator

legence

Manhattan, NY

$65K - $80K/yr

Full-time

Re-posted 20 days ago

Job description

Title: Proposal Administrator

Reports To: Marketing Director

Work Policy: Four days in the office and one day work from home 


Position Overview:

The Proposal Administrator plays a critical role in supporting the Proposal/RFP Lead by coordinating, developing, and compiling technical proposal content for a multidisciplinary MEP consulting engineering firm. This individual collaborates closely with engineers, project managers, technical specialists, and business development staff to prepare accurate and compliant proposals in response to Requests for Proposals (RFPs). This is a technical proposal development and technical writing position. It is not a marketing, advertising, branding, or graphic design role. The primary responsibilities involve researching, organizing, writing, and formatting technical proposal documents—not creating marketing campaigns, promotional materials, or graphic layouts.

Key Responsibilities:

  • Review documents/RFPs to identify key requirements, deadlines, and submission criteria
  • Organize RFP documents (technical proposals, appendices, fee templates, etc.) for final submission
  • Schedule kickoff meetings, review sessions, and internal deadlines
  • Collaborate with stakeholders throughout the RFP process
  • Track proposal deadlines, deliverables, and team assignments to ensure timely completion
  • Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools
  • Support multiple proposals simultaneously in a fast-paced and deadline-driven environment
  • Provide general administrative support as needed

Experience:

  • Education: Bachelor’s Degree from an accredited University or equivalent experience
  • Minimum of 3 years of experience
  • Prior proposal development, project coordination, or a related experience is a plus
  • MEP/AEC Industry experience is a plus

Skillset:

  • Exceptional writing, formatting, and organizational skills with strong attention to detail
  • Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel
  • Strong ability to support multiple projects simultaneously and meet tight deadlines
  • Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams

Base Salary Range: $65,000 - $80,000.  This role is also eligible for an annual performancebased bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.

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