Proposal Coordinator Jobs in Ridgewood, NJ (NOW HIRING)

Are you an experienced proposal leader ready to take the lead in shaping compelling proposals that secure impactful projects?  As a Proposal Manager, you will play a pivotal role in driving the success of our bids by managing the proposal efforts for multiple project pursuits. You will oversee the collection and organization of documents, ensuring that every piece of information is meticulously prepared for submission. Your expertise will not only streamline the bidding process but also enhance our competitive edge in the industry. Collaborate with industry experts and committed teams to craft winning proposals that highlight our strengths and capabilities to secure impactful projects. 

Apply now and transform your career with us. 

• Reports to the assigned Division Proposal Lead and oversees the collection and creation of one or more project proposals, ensuring all required items of a pursuit request are included before the bid submittal deadline. 

• Provides leadership and expertise for the assigned company division, including commonly used content, project and resume building, and identifying key staff in the region to support national pursuits. Acts as a resource for Division Proposal leadership to support qualifications and information needed by other divisions. 

• Tracks the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner’s requests. Develops and manages the proposal schedule within pursuit and submittal deadlines. 

• Creates the compliance matrix that assigns tasks to the supporting proposal team for technical proposal documentation and development. Develops and implements the Proposal Work Plan to meet the Owner’s Request for Proposal (RFP) requirements and evaluation criteria collected and created before the submission deadline. 

• Assembles proposal documents in various software formats to ensure all proposal criteria are included before the submittal deadline. Reviews and edits proposal content to support one-voice methodology. Works closely with division and estimating teams to complete division forms and coordinate the Proposal Work Plan. 

• Coordinates and tracks surety and bonding information and any required signature documents in coordination with the pursuit Lead Estimator. Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner’s RFP. 

• Compiles technical writing and support documentation based on interviews, summary points, and examples provided by estimators, engineers, subject matter experts, and direct manager. Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Develops and manages layout, design, and document feel to ensure a marketing-quality product. 

• Maintains the current version of RFP documents and ensures all supporting team members have access. Notifies the proposal team when important project information becomes available. 

• Leads the final publishing of the proposal and delivery to the Owner, as required. Updates proposal templates and project sheets and ensures all relevant information is stored in the database and searchable for future project pursuits. 

• Completes forms for Company and District award submittals, as needed. 

• Bachelor's Degree in English, Marketing, Communications or a related field required.  

• 6+ years’ project pursuit experience in construction or engineering industry required and a minimum 3+ years’ experience as proposal coordinator highly regarded. 

• Coaches, guides and mentors staff and direct reports in a fast-paced, high-pressure environment.  

• Develop proposal schedule and assign deliverables to proposal team and a proven ability to take on a larger bid proposal or multiple proposals at one time. 

• Travel for pursuit meetings and Company proposal support.  

• Proven ability to write and edit project summaries, resumes of project personnel, and other supporting information. 

• Strong communication, attention to detail, organizational, time management and task prioritization skills required to ensure timely submittal of project bids. 

• Knowledge or skill in graphic design highly regarded. Advanced knowledge of Adobe Acrobat Professional, Photoshop and InDesign; Deltek Vision preferred. 

• Maintains registration in relevant organizations / associations (for example, Road Builders Association).  

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.