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Proposal Assistant Jobs in Ridgewood, NJ (NOW HIRING)

White and Case LLP

Practice Assistant

New York, NY · On-site

$81K - $122K/yr

Complete conflict search reports and opening entries. * Assist with client development, marketing initiatives, and proposals. * Assist with client billing. * Draft routine letters, memos, and reports.

White & Case LLP

Practice Assistant

Manhattan, NY · On-site

$81K - $122K/yr

Complete conflict search reports and opening entries. * Assist with client development, marketing initiatives, and proposals. * Assist with client billing. * Draft routine letters, memos, and reports.

EXP

Senior Business Development Coordinator

Manhattan, NY · On-site

$65K - $85K/yr

Obtain information needed from consultant firms to be included in proposals. * Assist with or provide the initial mock-up of proposals for the proposal team leaders. Writes portions of the proposals ...

Radio Ambulante

Development Intern

New York, NY · On-site

$10/hr

Draft donor correspondences, letters of inquiry and grant proposals * Assist with creation of donor database and data entry * Additional responsibilities may include: developing sponsorship packet ...

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All JobsProposal JobsProposal Assistant JobsProposal Assistant Jobs in Ridgewood, NJ

Proposal Assistant information

See Ridgewood, NJ salary details

$30.9K

$100.7K

$144.7K

How much do proposal assistant jobs pay per year?

As of Jul 13, 2026, the average yearly pay for proposal assistant in Ridgewood, NJ is $100,663.00, according to ZipRecruiter salary data. Most workers in this role earn between $81,400.00 and $119,400.00 per year, depending on experience, location, and employer.

What jobs pay $500,000 a year in the US?

High-level roles such as senior proposal managers, executive-level business development directors, and specialized consultants in industries like finance, law, or technology can reach or exceed $500,000 annually. These positions often require extensive experience, advanced skills, and sometimes industry-specific certifications, with compensation including base salary, bonuses, and profit sharing. Such roles are typically found in large organizations or firms with complex, high-value projects.

How does a Proposal Assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a Proposal Assistant, and why are they important?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

What jobs make $1,000,000 a year?

Proposal assistants typically do not earn $1,000,000 annually. Jobs that can reach this level include high-level executives, successful entrepreneurs, investment bankers, and certain professional athletes or entertainers. These roles often require extensive experience, specialized skills, and significant responsibility.

What are proposal assistants?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.

What skills do you need to be a proposal specialist?

Proposal specialists need strong written and verbal communication skills, attention to detail, and the ability to analyze and interpret complex information. They should be proficient in project management, have knowledge of proposal development processes, and often use tools like Microsoft Office and proposal management software. Organizational skills and the ability to meet tight deadlines are also essential.

What is a proposal assistant?

A proposal assistant supports the preparation and submission of proposals for projects or contracts, often working with teams to gather information, organize documents, and ensure compliance with guidelines. They typically use tools like Microsoft Office and may need strong organizational and communication skills. The role often involves coordinating deadlines and maintaining proposal templates.
What are the most commonly searched types of Proposal jobs in Ridgewood, NJ? The most popular types of Proposal jobs in Ridgewood, NJ are:
What job categories do people searching Proposal Assistant jobs in Ridgewood, NJ look for? The top searched job categories for Proposal Assistant jobs in Ridgewood, NJ are:
What cities near Ridgewood, NJ are hiring for Proposal Assistant jobs? Cities near Ridgewood, NJ with the most Proposal Assistant job openings:
Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in Ridgewood, NJ as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $100,663 per year, or $48.4 per hour.

Proposal & Sales Support Coordinator

Vibration Mountings and Controls Inc

Bloomingdale, NJ • On-site

$65K - $75K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 16 days ago

Job description

Description:

The Proposal & Sales Support Coordinator plays a key role in supporting sales operations, customer communication, and the preparation of technical proposals, and quotations. This role supports the VP of Sales and works closely with engineering, laboratory, and project management teams to ensure accurate, timely, and professional customer-facing documentation.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while transforming technical and project information into clear, polished proposals and supporting documents. This role is essential to ensuring operational efficiency, strong customer experience, and seamless project execution.


The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to support both sales and technical teams. They thrive in a fast-paced environment and excel at turning complex technical and project information into clear, accurate, and professional customer-facing documentation while ensuring exceptional service and operational support throughout the project lifecycle.


Responsibilities not limited to:


Proposal & Technical Documentation Support

  • Prepare, edit, format, and finalize technical proposals, and quotations
  • Coordinate with engineering, laboratory, sales, and project management teams to gather technical and project scope information
  • Organize project scoping details including testing procedures, schedules, assumptions, exclusions, deliverables, and certification requirements
  • Maintain proposal templates, pricing structures, terms & conditions, and supporting documentation
  • Ensure all customer-facing documents are accurate, professional, and compliant with company standards
  • Manage document control, version tracking, revisions, and file organization
  • Review technical content for accuracy, formatting consistency, and completeness

Sales Support & Customer Coordination

  • Create and maintain accurate customer and project records in CRM and ERP systems
  • Generate quotes and review purchase orders for accuracy prior to entry into Epicor
  • Support prospecting activities including follow-ups with leads, past clients, conference contacts, and regulatory listings
  • Monitor expiring certifications and provide proactive updates to customers
  • Respond to customer inquiries and work with team to resolve service or project-related issues in a timely manner
  • Prepare and distribute project booking communications and internal transition updates
  • Review and reconcile invoicing line items to ensure billing accuracy
  • Assist with preparation of business updates, presentations, and customer communications
  • Provide marketing and technical assets (photos, videos, lab updates) for customer and media use

Customer Communication & Project Coordination

  • Serve as a key point of contact for customer communication throughout the project lifecycle
  • Coordinate initial project schedules and timelines across sales, engineering, laboratory, and operations teams
  • Support smooth project handoffs between departments to ensure continuity and execution
  • Track proposal status, project milestones, approvals, and deliverables
Requirements:
  • Bachelor’s degree preferred in Business, Communications, Engineering Support, Technical Writing, or related field
  • 2+ years of experience in sales support, proposal coordination, technical documentation, project administration, or customer support
  • Experience in engineering, manufacturing, testing, laboratory, construction, or technical services preferred
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
  • Familiarity with CRM systems (Salesforce) and ERP systems (Epicor) preferred
  • Strong written and verbal communication skills with excellent attention to detail
  • Highly organized with the ability to manage multiple priorities and deadlines
  • Ability to work collaboratively across cross-functional teams in a fast-paced environment

Core Competencies

  • Proposal Development & Documentation
  • Sales Support & Customer Service
  • Project Coordination
  • CRM & ERP Management
  • Technical Writing & Formatting
  • Document Control & Organization
  • Cross-Functional Collaboration
  • Time Management & Prioritization
  • Accuracy & Attention to Detail
  • Professional Communication

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At VMC Group and companies we believe in supporting our employees both professionally and personally. When you join our team, you gain more than just a job — you gain access to a range of benefits designed to promote your well-being, growth, and financial security.

  • Health, dental and vision insurance
  • 401K with company match
  • Life Insurance
  • Flexible Spending Accounts
  • Generous annual time off policy
  • 12 Company-Paid holidays
  • A Solid Wellness Program to support your personal health goals
  • Professional development opportunities

Join our team and build a rewarding career where your contributions are valued and your growth is supported. Be a part of a fast-growing, technology-driven manufacturing company — APPLY TODAY!

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We provide equal employment opportunities to all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.