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Proposal Assistant Jobs in Ridgewood, NJ (NOW HIRING)

Collabera Technologies

Administrative Assistant

Manhattan, NY · Hybrid

$19.75 - $26.75/hr

... proposals. - Assist in quoting truck fleet pricing. - Provide support for International Truck fleet sales. - Act as a service link between sales activities, engineering, and product development.

Radio Ambulante

Development Intern

New York, NY

$10/hr

Draft donor correspondences, letters of inquiry and grant proposals * Assist with creation of donor database and data entry * Additional responsibilities may include: developing sponsorship packet ...

Radio Ambulante

Development Intern

New York, NY · On-site

$10/hr

Draft donor correspondences, letters of inquiry and grant proposals * Assist with creation of donor database and data entry * Additional responsibilities may include: developing sponsorship packet ...

Tri Technologies Inc

Administrative Assistant

Mount Vernon, NY · On-site

$18.25 - $24.75/hr

Duties will include (but not be limited to): phones, filing, typing letters, data entry, proposals ... assist our dispatch department when necessary. We offer a host of benefits along with Hourly ...

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All JobsProposal JobsProposal Assistant JobsProposal Assistant Jobs in Ridgewood, NJ

Proposal Assistant information

See Ridgewood, NJ salary details

$30.9K

$100.7K

$144.7K

How much do proposal assistant jobs pay per year?

As of Jun 16, 2026, the average yearly pay for proposal assistant in Ridgewood, NJ is $100,663.00, according to ZipRecruiter salary data. Most workers in this role earn between $81,400.00 and $119,400.00 per year, depending on experience, location, and employer.

How does a Proposal Assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a Proposal Assistant, and why are they important?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

What are proposal assistants?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.
What are the most commonly searched types of Proposal jobs in Ridgewood, NJ? The most popular types of Proposal jobs in Ridgewood, NJ are:
What job categories do people searching Proposal Assistant jobs in Ridgewood, NJ look for? The top searched job categories for Proposal Assistant jobs in Ridgewood, NJ are:
What cities near Ridgewood, NJ are hiring for Proposal Assistant jobs? Cities near Ridgewood, NJ with the most Proposal Assistant job openings:
Proposal Assistant jobs near you
AEC Proposal Coordinator

AEC Proposal Coordinator

HLB Lighting Design

Manhattan, NY • On-site

$75K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Description
HLB is looking for a driven marketing professional to join our award-winning marketing team. This role will support our Canadian and Eastern U.S. offices, as well as the national marketing team. We expect you will be in the office 3 days a week and are able to work remotely 2 days a week. The candidate must be a detail-oriented strategic thinker that thrives working independently and as part of a team. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, in which the HLB offices are closed, and a commitment to maintaining employee work-life balance.
About the Position
The candidate will report directly to a marketing manager and supporting principals with an exciting opportunity to collaborate with our national marketing team on firmwide initiatives. The ideal candidate will possess a high level of independence to problem-solve and the ability to collaborate on team led initiatives.
We are looking for a teammate who thrives in developing AEC proposals, researching local market activity and potential opportunities / clients, and a willingness to participate in industry networking events. A detail-oriented mindset, ability to multitask and prioritize with strong organizational skills will be imperative for this fast-paced position.
Core Responsibilities
  • Execute RFP and RFQ materials for preparation of proposal submissions
  • Lead qualitative response/clarifications to RFQ/RFP's including preparation of resumes, customized information, project descriptions, etc. for project pursuits
  • Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
  • Create presentations for Principals/Designers in relation to marketing and business development efforts
  • Schedule and/or support promotional meetings with clients
  • Assist with award submissions
  • Facilitate photography coordination for completed projects
  • Research clients to expand knowledge and support business development efforts
  • Involvement in professional and community organizations, including SMPS and other AEC industry Organizations
  • Prepare brochures and qualifications for general and tailored marketing needs
  • Generate and coordinate in-house marketing materials in coordination with other offices
  • Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.

Requirements
Skill Requirements
  • 1-3 years of marketing experience in the AEC or related industry
  • Fluent in English and French, both written and verbal
  • Strong InDesign skills required; graphic design capabilities preferred
  • Strong PowerPoint, Word and Excel skills required
  • Strong writing skills required
  • Comfortable working with multiple team members/Principals
  • Strong communication skills and comfort with direct client contact
  • CRM experience preferred

Compensation
$75,300 to $80,800
The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.
Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off.

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