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Project Operations Assistant Jobs (NOW HIRING)

Xssentials

Operations Assistant

Aspen, CO · On-site

$50K - $65K/yr

Operations Assistant Location: Aspen, CO 81611Objective: Xssentials is seeking an Operations ... Provide daily reports to management on operational progress, project updates, and task status ...

Miller Construction Services, Inc

Be Seen First

Project Operations Coordinator

Baltimore, MD · On-site

$60K - $70K/yr

... Project Operations Coordinator to join our team. This individual will be responsible for supporting ... Assist with Accounts Receivable (AR) tracking and support collection efforts as needed. · ...

GREEN & SPIEGEL US

Operations Assistant

Philadelphia, PA · On-site

$40K - $45K/yr

Provide general support on ongoing projects, including gathering information and preparing materials * Assist with basic coordination tasks as directed by the operations team * Perform other ...

Mortenson

Project Operations Accountant

Minneapolis, MN · On-site

$72K - $109K/yr

... Assist with various contract requirements, such as certified payroll reporting, minority ... of Project Finance Operations prepare specialized reporting for assigned projects, assist with ...

Express Employment

Operations Assistant

Honolulu, HI · On-site

$20/hr

Operations Assistant Location: Honolulu Pay: $20/Hr Schedule: Monday thru Friday 8AM-4PM Are you ... Cross-Departmental Project Support Skills & Knowledge Requirements * High school diploma

Mortenson

Project Operations Accountant

Minneapolis, MN · Hybrid

$72K - $109K/yr

... Assist with various contract requirements, such as certified payroll reporting, minority ... of Project Finance Operations prepare specialized reporting for assigned projects, assist with ...

Mortenson

Project Operations Accountant

Itasca, IL

$72K - $109K/yr

... Assist with various contract requirements, such as certified payroll reporting, minority ... of Project Finance Operations prepare specialized reporting for assigned projects, assist with ...

DASMEN Residential

Operations Assistant

Ramsey, NJ · On-site

Audit property budgets/spending * Assist with creating budgets * work closely with teams and property managers to improve operations * Assist with internal Financial Projects Qualifications: * Must ...

Peregrine Team

Operations Assistant

Santa Ana, CA · On-site

$22 - $25/hr

Coordinate internal projects by tracking deadlines and preparing reports * Assist with event ... Opportunity to grow into operations or office management * Full benefits package including 401(k) ...

Peak Trust Company

Operations Assistant

Anchorage, AK · On-site

Operations Assistant Location: Anchorage, Alaska Reports to: Chief Fiduciary Operations Manager ... Participate in projects and ongoing improvements for the Operations department. Qualifications ...

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Project Operations Assistant information

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How much do project operations assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for project operations assistant in the United States is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.28 per hour, depending on experience, location, and employer.

What does a project assistant do?

A project operations assistant supports project managers by coordinating schedules, tracking progress, preparing reports, and managing documentation. They often use tools like Microsoft Office or project management software and ensure tasks are completed on time. The role requires strong organizational skills and attention to detail to help ensure project success.

What skills do you need to be a project assistant?

A project operations assistant needs strong organizational, communication, and time management skills to coordinate tasks and support project teams. Proficiency with project management tools like Microsoft Project or Excel, attention to detail, and the ability to multitask are also important for success in this role.

Is operations assistant a stressful job?

The role of a Project Operations Assistant can involve managing multiple tasks, deadlines, and coordinating between teams, which may lead to periods of stress. However, the level of stress varies depending on the work environment, workload, and individual skills in organization and communication.

What are some typical challenges faced by a Project Operations Assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a Project Operations Assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What does an operations assistant do?

An operations assistant supports the daily functions of a business or project by coordinating tasks, managing schedules, and ensuring smooth workflow. They often handle administrative duties, communicate with team members, and use tools like spreadsheets or project management software to track progress.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a Project Operations Assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
More about Project Operations Assistant jobs
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Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $44,814 per year, or $21.5 per hour.
Asphalt Paving Operations Assistant

Asphalt Paving Operations Assistant

Gravel Products Inc

Minot, ND • On-site

$25 - $35/hr

Full-time

Posted 22 days ago

Job description

Operations Assistant – Asphalt Paving

Position Summary

This role is responsible for assisting with scheduling, documentation, communication, and job tracking to ensure projects are completed safely, on time, and within budget.

Key Responsibilities

Project Coordination

  • Assist General Manager and Superintendent with daily project operations and field coordination
  • Track project progress, schedules, and deadlines
  • Coordinate with crews, subcontractors, suppliers, and internal teams
  • Help prepare and update project schedules and timelines

Documentation & Reporting

  • Maintain project files including contracts, submittals, RFIs, and change orders
  • Assist in compiling job cost reports, production reports, and progress updates
  • Track quantities, materials, and equipment usage for each project
  • Ensure all required documentation is submitted accurately and on time

Communication

  • Serve as a point of contact between GM, field staff, vendors, and clients
  • Schedule meetings and take meeting notes when needed
  • Follow up on outstanding deliverables, submittals, and approvals

Administrative Support

  • Assist with bidding and estimating processes as needed
  • Enter and manage data in project management software and spreadsheets
  • Support time tracking for field crews
  • Assist with ordering materials, coordinating deliveries, and tracking invoices

Field Support

  • Visit job sites to support Superintendent and crews
  • Assist with quality control documentation and safety compliance tracking
  • Monitor job progress and provide updates to management

Qualifications

Required

  • High school diploma or equivalent
  • 1–3 years of administrative or construction-related experience
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Ability to multitask in a fast-paced environment
  • Strong communication skills (verbal and written)

Preferred

  • Experience in asphalt paving, heavy civil, or construction industry
  • Knowledge of construction documents, submittals, and project workflows
  • Familiarity with project management or estimating software
  • Basic understanding of job costing and budgeting

Work Environment

  • Combination of office and field work
  • Exposure to outdoor job site conditions (weather, dust, noise)
  • Require extended hours and travel to job sites

Physical Requirements

  • Ability to sit, stand, walk, and climb on active job sites
  • Ability to lift up to 25 pounds occasionally
  • Ability to use standard office and field equipment

Key Skills

  • Attention to detail
  • Problem-solving
  • Organization and coordination
  • Team collaboration
  • Adaptability

Reporting Structure

  • Reports to: General Manager