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Project Operations Assistant Jobs (NOW HIRING)

Avantiico

Project Operations Analyst

San Diego, CA · Hybrid

... * Assist Project Managers with project reviews including time entries and follow up with ... Experience in Services or Product delivery operations, project administration, business analysis ...

Xssentials

Operations Assistant

Aspen, CO · On-site

$50K - $65K/yr

Operations Assistant Location: Aspen, CO 81611Objective: Xssentials is seeking an Operations ... Provide daily reports to management on operational progress, project updates, and task status ...

GREEN & SPIEGEL US

Operations Assistant

Philadelphia, PA · On-site

$40K - $45K/yr

Provide general support on ongoing projects, including gathering information and preparing materials * Assist with basic coordination tasks as directed by the operations team * Perform other ...

Waters Construction

Operations Assistant

Hartford, CT · On-site

Waters Paving - Operations Assistant Reports To: Vice President, Waters Paving Purpose of Role ... Supports project and operational planning activities * In-office and field support will be required ...

Avantiico

Project Operations Analyst

San Diego, CA · On-site

Avantiico is looking for a Project Operations Analyst to support the Delivery Management Team ... * Assist Project Managers with project reviews including time entries and follow up with ...

Mortenson

Project Operations Accountant

Minneapolis, MN · Hybrid

$72K - $109K/yr

... Assist with various contract requirements, such as certified payroll reporting, minority ... of Project Finance Operations prepare specialized reporting for assigned projects, assist with ...

DASMEN Residential

Operations Assistant

Ramsey, NJ

Audit property budgets/spending * Assist with creating budgets * work closely with teams and property managers to improve operations * Assist with internal Financial Projects Qualifications: * Must ...

Peak Trust Company

Operations Assistant

Anchorage, AK · On-site

Operations Assistant Location: Anchorage, Alaska Reports to: Chief Fiduciary Operations Manager ... Participate in projects and ongoing improvements for the Operations department. Qualifications ...

Peak Trust Company

Operations Assistant

Anchorage, AK · On-site

Operations Assistant Location: Anchorage, Alaska Reports to: Chief Fiduciary Operations Manager ... Participate in projects and ongoing improvements for the Operations department. Qualifications ...

Peregrine Team

Operations Assistant

Santa Ana, CA · On-site

$22 - $25/hr

Coordinate internal projects by tracking deadlines and preparing reports * Assist with event ... Opportunity to grow into operations or office management * Full benefits package including 401(k) ...

WelbeHealth

Operations Assistant

Pasadena, CA

The Operations Assistant will support projects and communications as needed, assisting with deliverable creation, tracking deadlines and timelines, and acting as the liaison between various ...

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How much do project operations assistant jobs pay per hour?

As of Jun 24, 2026, the average hourly pay for project operations assistant in the United States is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.28 per hour, depending on experience, location, and employer.

What jobs pay $500,000 a year in the US?

In the US, high-paying roles such as senior executives, specialized surgeons, and successful entrepreneurs can earn $500,000 or more annually. Certain investment bankers, corporate lawyers, and tech executives with stock options or bonuses also reach this level, often requiring advanced skills, extensive experience, and leadership responsibilities.

What does a project assistant do?

A project assistant supports project managers by coordinating schedules, preparing documentation, tracking progress, and communicating with team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What does an operational assistant do?

An operational assistant supports daily business functions by coordinating schedules, managing documentation, and assisting with project logistics. They often use tools like spreadsheets and project management software to ensure smooth operations and may handle communication between teams. The role requires organizational skills and attention to detail.

What are some typical challenges faced by a Project Operations Assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a Project Operations Assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the salary of an operations assistant?

The salary of a Project Operations Assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn more. Benefits often include health insurance and paid time off.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a Project Operations Assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
More about Project Operations Assistant jobs
What cities are hiring for Project Operations Assistant jobs? Cities with the most Project Operations Assistant job openings:
What are the most commonly searched types of Project Operations jobs? The most popular types of Project Operations jobs are:
What states have the most Project Operations Assistant jobs? States with the most job openings for Project Operations Assistant jobs include:
What job categories do people searching Project Operations Assistant jobs look for? The top searched job categories for Project Operations Assistant jobs are:
Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,814 per year, or $21.5 per hour.
Asphalt Paving Operations Assistant

Asphalt Paving Operations Assistant

Gravel Products Inc

Minot, ND • On-site

Full-time

Posted yesterday

Job description

Salary: $25-35/hour

Operations Assistant Asphalt Paving

Position Summary

This role is responsible for assisting with scheduling, documentation, communication, and job tracking to ensure projects are completed safely, on time, and within budget.

Key Responsibilities

Project Coordination

  • Assist General Manager and Superintendent with daily project operations and field coordination
  • Track project progress, schedules, and deadlines
  • Coordinate with crews, subcontractors, suppliers, and internal teams
  • Help prepare and update project schedules and timelines

Documentation & Reporting

  • Maintain project files including contracts, submittals, RFIs, and change orders
  • Assist in compiling job cost reports, production reports, and progress updates
  • Track quantities, materials, and equipment usage for each project
  • Ensure all required documentation is submitted accurately and on time

Communication

  • Serve as a point of contact between GM, field staff, vendors, and clients
  • Schedule meetings and take meeting notes when needed
  • Follow up on outstanding deliverables, submittals, and approvals

Administrative Support

  • Assist with bidding and estimating processes as needed
  • Enter and manage data in project management software and spreadsheets
  • Support time tracking for field crews
  • Assist with ordering materials, coordinating deliveries, and tracking invoices

Field Support

  • Visit job sites to support Superintendent and crews
  • Assist with quality control documentation and safety compliance tracking
  • Monitor job progress and provide updates to management

Qualifications

Required

  • High school diploma or equivalent
  • 13 years of administrative or construction-related experience
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Ability to multitask in a fast-paced environment
  • Strong communication skills (verbal and written)

Preferred

  • Experience in asphalt paving, heavy civil, or construction industry
  • Knowledge of construction documents, submittals, and project workflows
  • Familiarity with project management or estimating software
  • Basic understanding of job costing and budgeting

Work Environment

  • Combination of office and field work
  • Exposure to outdoor job site conditions (weather, dust, noise)
  • Require extended hours and travel to job sites

Physical Requirements

  • Ability to sit, stand, walk, and climb on active job sites
  • Ability to lift up to 25 pounds occasionally
  • Ability to use standard office and field equipment

Key Skills

  • Attention to detail
  • Problem-solving
  • Organization and coordination
  • Team collaboration
  • Adaptability

Reporting Structure

  • Reports to: General Manager