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Project Operations Assistant Jobs in New York (NOW HIRING)

DASMEN Residential

Operations Assistant

Ramsey, NJ

Audit property budgets/spending * Assist with creating budgets * work closely with teams and property managers to improve operations * Assist with internal Financial Projects Qualifications: * Must ...

Lulu Frost, Inc.

Operations Assistant

Manhattan, NY

The Lulu Frost Operations Assistant is responsible for a variety of operations and customer service ... Project management skills and comfort managing to deadlines. Proficient computer skills including ...

Lulu Frost, Inc.

Operations Assistant

Manhattan, NY · On-site

The Lulu Frost Operations Assistant is responsible for a variety of operations and customer service ... hoc projects. • Excellent follow-up and customer service skills. • Comfortable taking ...

Jewels by Jacob

Be Seen First

Operations Assistant

New York, NY · On-site

$75K - $100K/yr

Improve office systems and operational efficiency. * Assist ownership with day-to-day operations and special projects. Qualifications * Extremely organized with exceptional attention to detail.

New York Blood Center

Operations Assistant

Rye, NY · On-site

$30/hr

Operations Assistant Job Locations US-NY-Rye Job ID 2026-8339 Category Administrative/Clerical ... Work with a team or independently on special projects/committees as assigned. * Patient, financial ...

New York Blood Center Inc

Operations Assistant

Rye, NY · On-site

$26 - $30/hr

Work with a team or independently on special projects/committees as assigned. * Patient, financial, and operational information is confidential and proprietary. Federal HIPPA laws and NYBC ...

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Project Operations Assistant information

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$33

How much do project operations assistant jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for project operations assistant in New York is $23.57, according to ZipRecruiter salary data. Most workers in this role earn between $18.94 and $26.54 per hour, depending on experience, location, and employer.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What are popular job titles related to Project Operations Assistant jobs in New York? For Project Operations Assistant jobs in New York, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in New York look for? The top searched job categories for Project Operations Assistant jobs in New York are:
What cities in New York are hiring for Project Operations Assistant jobs? Cities in New York with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in New York as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $49,028 per year, or $23.6 per hour.

Operations Assistant

Guardian Service Industries Inc

New York, NY • On-site

Full-time

Re-posted 14 days ago

Job description

The Role:
This position is for an Operations Assistant for Guardian Service Industries. The Operations Assistant will be responsible for all special projects as presented by the Operations team as well as analyzing, establishing, or adjusting work schedules to ensure completion of job assignments.
Responsibilities and Skills:
  • Assist in all matters of operations on a daily basis.
  • Communicate with the operations team on a daily basis and delegate job specifications to the appropriate parties.
  • Compile and process specific paperwork which is integral to the success of the day to day operations.
  • Handling special projects as assigned.
  • Work with building Supervisors to update appropriate time sheets.
  • Professionally field phone calls, address issues or redirect as appropriate.
  • Open to potentially working outside of "normal business hours" and handling extenuating circumstances when the need arises.
  • Maintain confidential information to the highest standard.
  • Strong communication skills (oral and written).
  • Able to work flexible hours, occasionally including weekends.
  • Available to work if needed during emergency situations (flood, snow etc.).
  • Knowledge of the commercial janitorial industry.
  • Must know concepts, methods and techniques of scheduling, supervision, inspection and distribution of materials.
  • Have ability to prioritize and plan work to meet deadlines.
  • Knowledge of Excel and basic math.
  • Handle special projects as assigned.

Additional Skills and Abilities:
  • Strong communication skills.
  • Ability to prioritize work load, organized and detail oriented.
  • Professionalism and flexibility to assist and accommodate accordingly.
  • Enthusiasm and positive, can-do attitude.
  • Ability to work independently.
  • Ability to prioritize work load, extremely organized and detail oriented.
  • Spanish proficiency strongly preferred.
  • Proficient with Microsoft Windows, Word, Excel, PowerPoint and Outlook.
  • Strong communication skills (oral and written).

The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice.
Guardian Service Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, marital status, sexual orientation, gender identity, pregnancy, citizenship, status as a protected veteran, or status as a qualified individual with disability, or any other characteristic protected by applicable law. Guardian Service Industries is committed to integrity, excellence, and diversity among its employees.

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