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Project Operations Assistant Jobs in Philadelphia, PA

Henkels & McCoy

Project Coordinator

Blue Bell, PA

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

Henkels & McCoy

Project Coordinator

Blue Bell, PA · On-site

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

Henkels & McCoy

Project Coordinator

Blue Bell, PA · On-site

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Blue Bell, PA · On-site

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Blue Bell, PA · On-site

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Blue Bell, PA

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Blue Bell, PA · On-site

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Blue Bell, PA · On-site

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Blue Bell, PA · On-site

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Blue Bell, PA · On-site

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

MasTec Inc

Project Coordinator

Blue Bell, PA · On-site

Provide exceptional coordination and support to project teams, ensuring smooth day-to-day project operations * Assist Project Managers with planning, tracking, and execution of construction and ...

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All JobsProject Operations JobsProject Operations Assistant JobsProject Operations Assistant Jobs in Philadelphia, PA

Project Operations Assistant information

See Philadelphia, PA salary details

$12

$19

$28

How much do project operations assistant jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for project operations assistant in Philadelphia, PA is $19.78, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $22.31 per hour, depending on experience, location, and employer.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

How much is a project operations assistant paid?

The average salary for a project operations assistant ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Operations Assistant jobs in Philadelphia, PA?

For Project Operations Assistant jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Project Operations Assistant jobs in Philadelphia, PA look for?

The top searched job categories for Project Operations Assistant jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Project Operations Assistant jobs?

Cities near Philadelphia, PA with the most Project Operations Assistant job openings:

Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in Philadelphia, PA as of September 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $41,148 per year, or $19.8 per hour.

Project Operations Coordinator

Media, PA • On-site

Chimney Cricket
See more jobs at Chimney Cricketexternal

$28 - $30/hr

Full-time

Re-posted 8 days ago

Job description

Replies within 24 hours
Chimney Cricket is a full-service chimney, fireplace, and hearth company serving homeowners throughout the greater Philadelphia region. Our work includes chimney restoration and masonry, fireplace installation, venting systems, gas and wood appliances, and other residential construction and home-service projects.
We are looking for an experienced Project Operations Coordinator to coordinate residential fireplace and hearth restoration and installation projects from approval through completion.
This is not an entry-level administrative project coordinator position. We are specifically looking for someone with experience coordinating construction, remodeling, trades, or field-service projects The right candidate understands what it takes to move a physical project from a sold scope of work to a completed job-including scheduling crews, reviewing job requirements, coordinating materials and equipment, working with vendors, communicating with customers, and working with field techs to solve problems when conditions change.
The Project Operations Coordinator works closely with our Operations Manager, sales team, technicians, installers, vendors, and customers to make sure every project is properly prepared before a crew arrives and stays on track through completion.
Construction Project Coordination
You will manage the operational side of multiple active residential construction and installation projects. This requires understanding project scope, anticipating what crews need to complete the work, and identifying potential problems before they affect the schedule.
  • Manage projects from sales approval through completion and closeout
  • Review scopes of work, estimates, job documentation, photos, measurements, and project requirements
  • Coordinate project readiness, deposits, scheduling, materials, equipment, and crew requirements
  • Maintain communication between sales, customers, field crews, vendors, and management
  • Track multiple active projects and proactively identify scheduling, material, or job-readiness issues
  • Coordinate changes or unexpected field conditions that affect project execution
  • Visit active job sites to review progress, quality, project conditions, customer satisfaction, and crew needs
  • Help ensure crews arrive with the information, materials, equipment, and preparation necessary to complete the project successfully

Project Administration & Closeout
Strong documentation matters, but this position requires more than simply maintaining paperwork. You will use project documentation to understand what is happening in the field and help keep projects moving.
  • Review technician paperwork, job notes, photos, and project documentation
  • Monitor project labor and technician timesheets
  • Ensure required project documentation is complete and accurate
  • Track outstanding project items and follow them through resolution
  • Coordinate project completion, closeout, and handoff to billing

Purchasing & Material Coordination
Construction experience is particularly valuable in this area. Our projects may require appliances, venting components, masonry materials, fabricated products, specialty parts, and other job-specific materials.
  • Review project material and equipment requirements
  • Order materials, venting, equipment, and specialty components
  • Coordinate purchasing with manufacturers, distributors, and local suppliers
  • Track purchase orders, lead times, backorders, and delivery dates
  • Verify orders for accuracy before projects are staged
  • Identify material issues that could affect project schedules
  • Maintain organized purchasing and project records

Safety Program Coordination
Safety is one of Chimney Cricket's core values. This position also supports the Operations Manager in coordinating and maintaining our company safety program.
  • Maintain company safety documentation, incident records, and OSHA logs
  • Coordinate safety meetings, training sessions, and toolbox talks
  • Track employee safety certifications and training requirements
  • Maintain SDS, equipment, and other required safety documentation
  • Assist with incident documentation and coordination with outside safety consultants

Required Qualifications
  • Minimum 2 years of experience coordinating or managing construction, remodeling, skilled-trade, installation, or field-service projects
  • Experience coordinating multiple active field projects involving crews, schedules, materials, customers, vendors, and changing job-site conditions
  • Working understanding of how residential construction or skilled-trade projects move from estimate/sale through planning, procurement, field execution, and completion
  • Experience reviewing scopes of work, job documentation, material requirements, and project schedules
  • Ability to anticipate project needs and identify missing information, materials, or job-readiness issues before sending a crew
  • Strong organizational and problem-solving skills with the ability to manage competing priorities and deadlines
  • Confident communication with homeowners, field technicians, vendors, salespeople, and management
  • Comfortable visiting active residential construction/job sites
  • Proficient with business software, project-management systems, and Microsoft Office or Google Workspace

Preferred Experience
Experience in one or more of the following industries is strongly preferred:
  • Residential construction or remodeling
  • HVAC
  • Roofing
  • Chimney, fireplace, or masonry
  • Plumbing
  • Electrical
  • General contracting
  • Specialty trades or home services

Additional preferred experience includes:
  • Construction purchasing and material procurement
  • Coordinating subcontractors and field crews
  • Inventory or warehouse coordination
  • Reading construction scopes, plans, specifications, or manufacturer documentation
  • OSHA documentation, safety programs, or construction safety compliance

Who Will Be Successful in This Role
This position is a good fit for someone who has worked around construction projects long enough to understand that the plan on paper and what happens in the field aren't always the same thing.
You should be comfortable looking at a project and asking questions such as: Do we have everything the crew needs? Are the materials correct? Is the site actually ready? Are there access or scheduling issues? Is something missing from the scope? Does the customer understand what is happening? What could prevent us from completing this job as scheduled?
We're looking for someone who doesn't simply track problems after they happen-we want someone who anticipates them and helps solve them before they affect the project
Our Core Values
  • RESPECT - We are prepared, on time, and treat people right.
  • INTEGRITY - We do what we say and own the outcome.
  • SAFETY - We protect people, property, and the reputation of our company.
  • EXCELLENCE - We pursue quality outcomes and continuous improvement.

Compensation: $28.00 - $30.00 per hour
Chimney Cricket is a locally owned and operated chimney and hearth company serving the greater Media, PA area for over 35 years. We specialize in chimney inspections, repairs, and fireplace installations, offering expert solutions rooted in safety, craftsmanship, and customer care. With a certified and experienced team, we take pride in restoring and upgrading fireplaces and venting systems to meet modern standards-while maintaining the charm and integrity of our customers' homes. Known for our reliable service and commitment to excellence, Chimney Cricket is a trusted name in home comfort and fire safety.

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