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Project Operations Assistant Jobs in Philadelphia, PA

Chimney Cricket

Project Operations Coordinator

Media, PA · On-site

$28 - $30/hr

The POC works closely with the Operations Manager and field technicians to ensure projects are ... Ensure project documentation is complete and organized * Assist with project closeout and ...

GREEN & SPIEGEL US

Operations Assistant

Philadelphia, PA · On-site

$40K - $45K/yr

Provide general support on ongoing projects, including gathering information and preparing materials * Assist with basic coordination tasks as directed by the operations team * Perform other ...

Robert Half

Accounting Operations Assistant

Norristown, PA · On-site

$18.50 - $24.25/hr

... projects, reporting initiatives, process improvements, and other operational assignments as needed ... The ideal Accounting Operations Assistant will preferably have an Associates or Bachelors degree in ...

Medford Leas

Operations Assistant Manager

Medford, NJ · On-site

$62K - $81K/yr

This is an exciting opportunity for a hands-on leader who enjoys coordinating people, projects, and ... operational projects and service requests * Assist with budgeting, workforce planning, policy ...

Medford Leas

Operations Assistant Manager

Medford, NJ · On-site

Assistant Manager - Operations and Property Maintenance Full-Time | Medford Leas | Medford, NJ ... This is an exciting opportunity for a hands-on leader who enjoys coordinating people, projects, and ...

Fresh Start Counseling

Be Seen First

Operations Coordinator

Voorhees, NJ · On-site

$20 - $25/hr

Track projects and ensure deadlines are met. * Assist with quality improvement initiatives and special projects. * Identify operational challenges and recommend process improvements. * Perform ...

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All JobsProject Operations JobsProject Operations Assistant JobsProject Operations Assistant Jobs in Philadelphia, PA

Project Operations Assistant information

See Philadelphia, PA salary details

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How much do project operations assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for project operations assistant in Philadelphia, PA is $21.72, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $24.47 per hour, depending on experience, location, and employer.

What does a project assistant do?

A project operations assistant supports project managers by coordinating schedules, tracking progress, preparing reports, and managing documentation. They often use tools like Microsoft Office or project management software and ensure tasks are completed on time. The role requires strong organizational skills and attention to detail to help ensure project success.

What skills do you need to be a project assistant?

A project operations assistant needs strong organizational, communication, and time management skills to coordinate tasks and support project teams. Proficiency with project management tools like Microsoft Project or Excel, attention to detail, and the ability to multitask are also important for success in this role.

Is operations assistant a stressful job?

The role of a Project Operations Assistant can involve managing multiple tasks, deadlines, and coordinating between teams, which may lead to periods of stress. However, the level of stress varies depending on the work environment, workload, and individual skills in organization and communication.

What are some typical challenges faced by a Project Operations Assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a Project Operations Assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What does an operations assistant do?

An operations assistant supports the daily functions of a business or project by coordinating tasks, managing schedules, and ensuring smooth workflow. They often handle administrative duties, communicate with team members, and use tools like spreadsheets or project management software to track progress.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a Project Operations Assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What are popular job titles related to Project Operations Assistant jobs in Philadelphia, PA? For Project Operations Assistant jobs in Philadelphia, PA, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in Philadelphia, PA look for? The top searched job categories for Project Operations Assistant jobs in Philadelphia, PA are:
What cities near Philadelphia, PA are hiring for Project Operations Assistant jobs? Cities near Philadelphia, PA with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you

Project Operations Coordinator

Chimney Cricket & Hometown Hearth

Media, PA • On-site

$28 - $30/hr

Full-time

Medical, Dental, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Benefits:
  • 401(k) matching
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Paid time off
  • Profit sharing
  • Training & development
  • Company parties

Chimney Cricket is a full-service chimney, fireplace, and hearth company serving homeowners throughout the greater Philadelphia region. We specialize in inspection, service, restoration, installation, and masonry repair.
We are looking for a highly organized Project Operations Coordinator (POC) to help keep projects moving efficiently from approval through completion. Once a project is approved, this role helps guide it through scheduling, material coordination, documentation, and customer communication. The POC works closely with the Operations Manager and field technicians to ensure projects are organized, prepared, and executed smoothly.
If you enjoy organization, problem solving, and managing multiple moving pieces, this role may be a great fit.
Responsibilities

Project Coordination

The Project Operations Coordinator helps ensure projects move forward efficiently after sales approval. This includes coordinating scheduling, confirming project readiness, and maintaining communication between the office, technicians, and customers.
  • Manage project workflow from sales approval through completion
  • Coordinate project scheduling (inc project readiness and deposit collection)
  • Communicate project details/updates between sales, customers, and field teams
  • Track project progress and identify potential coordination issues
  • Verify materials lists and delivery times to support project staging
  • Site visitation to ensure quality outcomes, customer satisfaction, and positive team morale
Project Administration

This role helps maintain accurate project documentation and ensures important operational details are organized and complete. Strong attention to detail helps support smooth project execution and billing.
  • Review technician paperwork and job documentation
  • Monitor technician timesheets related to projects
  • Ensure project documentation is complete and organized
  • Assist with project closeout and coordination with billing
Purchasing

This role helps ensure projects have the materials and equipment needed to move forward on schedule. Attention to detail and coordination with suppliers helps prevent delays and maintain organized purchasing records.
  • Order materials, venting, equipment, and specialty components
  • Coordinate with vendors and suppliers
  • Track purchase orders and delivery timelines
  • Verify order accuracy and maintain purchasing documentation
Safety Program Coordination

Safety is one of Chimney Crickets core values. This role helps coordinate and maintain the companys safety program by keeping documentation organized, supporting training efforts, and ensuring safety processes remain active across the team.
  • Maintain company safety documentation and records, including incident reports and OSHA logs
  • Coordinate safety meetings, training sessions, and toolbox talks
  • Track technician safety certifications and training requirements
  • Maintain safety documentation such as SDS binders and equipment records
  • Assist with incident documentation and coordination with safety consultants when needed
This role supports the Operations Manager in maintaining a strong safety culture across the company.
Required Qualifications
  • Minimum 2 years of experience in project coordination, project management, construction operations, field service operations, or a similar role
  • Experience coordinating multiple active projects involving scheduling, materials, subcontractors, field crews, or customers
  • Strong organizational skills with the ability to manage competing priorities and deadlines
  • Comfortable communicating with customers, vendors, technicians, and management
  • Proficient with business software, project tracking systems, and Microsoft Office or Google Workspace
Preferred Qualifications
  • Construction, home services, remodeling, HVAC, roofing, chimney, fireplace, masonry, plumbing, electrical, or related industry experience
  • Experience with purchasing, inventory coordination, or material procurement
  • Experience supporting safety programs, OSHA documentation, or compliance initiatives
Our Core Values

  • RESPECT We are prepared, on time, and treat people right.
  • INTEGRITY We do what we say and own the outcome.
  • SAFETY We protect people, property, and the reputation of our company.
  • EXCELLENCE We pursue quality outcomes and continuous improvement.