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Project Operations Assistant Jobs in Spokane, WA

FIRST ONSITE

Skilled Tradesman

Liberty Lake, WA

$16.50 - $21.75/hr

You assist with administrative tasks such as daily field reports, crew sheets, and tracking ... Support daily project operations by completing documentation, tracking expenses, and communicating ...

First Onsite - US

Skilled Tradesman

Liberty Lake, WA · On-site

$28 - $32/hr

You assist with administrative tasks such as daily field reports, crew sheets, and tracking ... Support daily project operations by completing documentation, tracking expenses, and communicating ...

First Onsite - US

Skilled Tradesman

Liberty Lake, WA · On-site

$28 - $32/hr

You assist with administrative tasks such as daily field reports, crew sheets, and tracking ... Support daily project operations by completing documentation, tracking expenses, and communicating ...

Bouten Construction Company

Project Engineer

Spokane, WA · On-site

$74K - $111K/yr

Project Engineer | Bouten Construction Company | Spokane, WA Bouten Construction has been shaping ... Ensures operation and maintenance manuals are completed according to standards. * Assist field ...

Bouten Construction Company

Project Engineer

Spokane, WA

$74K - $111K/yr

Project Engineer|Bouten Construction Company | Spokane, WA Bouten Construction has been shaping the ... Ensures operation and maintenance manuals are completed according to standards. * Assist field ...

HRU-Tech

Operations Specialist

Spokane, WA

$80K/yr

... * Assist with tire and general service sales strategies * Help optimize inventory, pricing, and ... Contribute to regional initiatives and special projects What You Bring Experience & Background

WEMCO, Inc.

Project Manager/Estimator

Spokane, WA · On-site

Identify project risks, exclusions, assumptions, and value engineering opportunities. * Work ... * Assist Operations & Production Management with production scheduling and workload planning.

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Project Operations Assistant information

See Spokane, WA salary details

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How much do project operations assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for project operations assistant in Spokane, WA is $21.78, according to ZipRecruiter salary data. Most workers in this role earn between $17.50 and $24.57 per hour, depending on experience, location, and employer.

What does a project assistant do?

A project operations assistant supports project managers by coordinating schedules, tracking progress, preparing reports, and managing documentation. They often use tools like Microsoft Office or project management software and ensure tasks are completed on time. The role requires strong organizational skills and attention to detail to help ensure project success.

What skills do you need to be a project assistant?

A project operations assistant needs strong organizational, communication, and time management skills to coordinate tasks and support project teams. Proficiency with project management tools like Microsoft Project or Excel, attention to detail, and the ability to multitask are also important for success in this role.

Is operations assistant a stressful job?

The role of a Project Operations Assistant can involve managing multiple tasks, deadlines, and coordinating between teams, which may lead to periods of stress. However, the level of stress varies depending on the work environment, workload, and individual skills in organization and communication.

What are some typical challenges faced by a Project Operations Assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a Project Operations Assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What does an operations assistant do?

An operations assistant supports the daily functions of a business or project by coordinating tasks, managing schedules, and ensuring smooth workflow. They often handle administrative duties, communicate with team members, and use tools like spreadsheets or project management software to track progress.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a Project Operations Assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What are popular job titles related to Project Operations Assistant jobs in Spokane, WA? For Project Operations Assistant jobs in Spokane, WA, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in Spokane, WA look for? The top searched job categories for Project Operations Assistant jobs in Spokane, WA are:
Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in Spokane, WA as of July 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $45,312 per year, or $21.8 per hour.
Project Operations Administrator

Project Operations Administrator

BERNARDO WILLS

Spokane, WA • On-site

$50K - $75K/yr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Description

Summary: Reporting to the Director of Project Operations, the Project Operations Administrator is proactive and detail-oriented, supporting the successful execution of architectural projects through efficient documentation, communication, and process coordination. This role ensures smooth project operations, reinforces consistency in standards, and contributes to ongoing process improvement across the firm. 


A successful Project Operations Administrator is someone driven, self-motivated, and proactive, who takes initiative and demonstrates a strong desire to move projects forward. The ideal candidate is action-oriented, innovative, and continually looking for ways to improve processes and increase efficiency. They are personable and skilled at building trust-based relationships with clients, consultants, and internal teams. 


This role requires someone who is comfortable with ambiguity and can operate effectively in a fluid environment. The ideal candidate can make decisions with approximately 80% of the information, confidently take calculated risks, and understand that maintaining project momentum is often more critical than waiting for perfect certainty. They are adaptable, pragmatic, and able to course-correct quickly as conditions evolve.

Requirements

Essential Duties and Responsibilities include the following. Other duties may be assigned:


Client Onboarding & Project Ownership

o Facilitate client onboarding processes and set up new project files, ensuring all documentation and systems are properly established.

o Assist with initial project setup in accounting and project management systems, ensuring accurate entry of fees, phases, and task data.

o Support fee proposal administration including document preparation, revision coordination, execution tracking, and submission for signatures.

o Maintains proposal records, templates, and supporting documentation to ensure consistency, accuracy, and efficiency.

o Prepare project startup documentation and assist with coordination of consultant contracts and deliverables.


Scheduling & Milestone Tracking

o Coordinate meetings, track key project milestones, and prepare regular progress updates for internal teams and clients.

o Update shared schedules and dashboards in coordination with Director of Project Operations and Project Managers to ensure accurate project and resource tracking.


Communication & Deliverables Management

o Monitor and document project communications, track deliverables, and distribute timely updates to project teams and clients. 

o Assist in preparing, formatting, and distributing client and consultant communications such as meeting minutes, transmittals, and submittal logs.

o Support consistency in communication templates and digital filing systems.


Time and Issue Tracking

o Monitor staff time entry for accuracy and completeness. Follow up with team members, as needed.

o Track project deliverables and proactively identify potential issues or delays.

o Compile and distribute weekly time and budget summaries to the Director of Project Operations for review and coordination with project teams.


Construction Phase Support

o Track RFIs and submittals, maintain organized logs, and prepare weekly summaries of project activity and outstanding items.

o Assist in drafting and distributing meeting agendas, field reports, and construction phase correspondence.

o Monitor response timelines and coordinate with the Director of Project Operations to ensure timely communication with clients and consultants.


Project Closeout & Warranty

o Coordinate project close-out activities, including client thank-you communications, document archiving, and warranty tracking.

o Verify completion of all administrative and financial closeout tasks, including final billing, consultant invoice processing, and deliverable documentation.

o Assist in compiling project debriefs and lessons-learned documentation.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

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