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Project Operations Assistant Jobs in Wisconsin (NOW HIRING)

WisDems

Operations Assistant

Madison, WI · On-site

$50K - $60K/yr

The Operations Assistant is the essential frontline and "back-of-house" engine that keeps the ... Manage outbound shipping and mailing projects, including stuffing envelopes and coordinating with ...

htna

Marketing Assistant

Milwaukee, WI · On-site

$41K - $52K/yr

The Marketing & Product Operations Assistant provides hands-on support across product management, project coordination, and marketing activities. This role executes critical operational tasks that ...

Baird

CRT Operations Assistant

Milwaukee, WI · On-site

As a CRT Operations Assistant, you'll play a key role in supporting the team's client service model ... projects as needed * Gain knowledge of and leverage partnership with Baird's Corporate Resource ...

HellermannTyton Corporation

Marketing Assistant

Milwaukee, WI · On-site

$41K - $52K/yr

The Marketing & Product Operations Assistant provides hands-on support across product management, project coordination, and marketing activities. This role executes critical operational tasks that ...

Lake Ridge Bank

Loan Operations Assistant

Cross Plains, WI · On-site

$37K - $46K/yr

As a Loan Operations Assistant , you'll play a vital role in supporting our Commercial and ... Perform all other duties or projects as assigned or requested. Requirements * Well-developed ...

Lake Ridge Bank

Loan Operations Assistant

Cross Plains, WI · On-site

$37K - $46K/yr

As a Loan Operations Assistant , you'll play a vital role in supporting our Commercial and ... Perform all other duties or projects as assigned or requested. Requirements: * Well-developed ...

Lake Ridge Bank

Loan Operations Assistant

Cross Plains, WI · On-site

$37K - $46K/yr

As a Loan Operations Assistant , you'll play a vital role in supporting our Commercial and ... Perform all other duties or projects as assigned or requested. Requirements * Well-developed ...

Innio

WI · On-site

$90 - $130/hr

The Project Execution Materials Manager plays a critical role in ensuring the timely and accurate ... Perform other related duties as assigned to assist with successful operations and business ...

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Project Operations Assistant information

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$13

$21

$31

How much do project operations assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for project operations assistant in Wisconsin is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $24.52 per hour, depending on experience, location, and employer.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

How much is a project operations assistant paid?

The average salary for a project operations assistant ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Operations Assistant jobs in Wisconsin?

For Project Operations Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Project Operations Assistant jobs in Wisconsin look for?

The top searched job categories for Project Operations Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Project Operations Assistant jobs?

Cities in Wisconsin with the most Project Operations Assistant job openings:

Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in Wisconsin as of June 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $45,233 per year, or $21.7 per hour.

Operations Assistant

Madison, WI • On-site

WisDems
See more jobs at WisDemsexternal

$50K - $60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

About The Democratic Party of Wisconsin
WisDems is nationally recognized as one of the country's highest-performing and most pivotal political organizations. During the upcoming election cycle, WisDems will drive massive programs to hold Republicans accountable, elect progressive candidates up and down the ballot, and work to build volunteer-led coalitions for the long term. WisDems' work is grounded in inclusion, respect, and empowerment across race, gender, other dimensions of identity, and the rural/suburban/urban divide. Our work continues year-round, collaborating with partners to build a movement that delivers meaningful change for all Wisconsinites. We seek outstanding applicants who share our values and vision to join the team, help win elections, and build a future where everyone can thrive.
Please note: This position has a scheduled end date of November 13, 2026. Employment beyond that date is not guaranteed.
The Opportunity: The Operations Assistant is the essential frontline and "back-of-house" engine that keeps the WisDems Headquarters running. Reporting to the Operations & Logistics Manager, you will serve as the first point of contact for our office, managing the main phone system and greeting all visitors with a professional, customer-service mindset. Beyond the front desk, you will handle the physical and tactical details that allow our political staff to focus on their work. This is an active, hands-on role involving mail processing, inventory management, travel coordination, and facilities support. You are the guardian of the office environment, ensuring that from the main phone line to the supply closet, everything is organized, stocked, and ready for action.
What You'll Do at WisDems:
Logistics & Facilities Support:
  • Maintain the physical organization of the Madison and Milwaukee HQ, including supply closets, storage areas, and common spaces. Ensure the office is clean, stocked, and professional.
  • Serve as the primary point of contact for the Madison office front desk and main phone line, ensuring a professional, welcoming, and responsive experience for all callers and visitors.
  • Manage inventory tracking for office supplies, swag, and tech hardware, placing orders proactively to prevent shortages.
  • Support office Onboarding/Offboarding logistics, including preparing desks, key fobs, and parking passes for new staff.

Mail & Intake Operations:
  • Own the daily retrieval, sorting, and processing of inbound WisDems mail.
  • Collaborate with the Compliance and Finance teams to ensure checks, invoices, and legal documents are logged and distributed immediately and accurately.
  • Manage outbound shipping and mailing projects, including stuffing envelopes and coordinating with couriers.

Event & General Support:
  • Assist with the physical load-in and load-out for large events, ensuring materials arrive on time.
  • Monitor the organization's general info email inbox, triaging inquiries to the correct department with a customer-service mindset.
  • Serve as the primary point of contact for the Madison office front desk and main phone line, ensuring a professional, welcoming, and responsive experience for all callers and visitors.
  • Complete ad-hoc administrative projects as assigned by the Operations & Logistics Manager.

Core Qualifications:
  • Accountability & Solution-Oriented: You take full ownership of your actions and commitments, holding yourself to a high standard and seeing objectives through to completion. When challenges arise, you approach them with a problem-solving mindset, focusing on solutions rather than pointing fingers.
  • Collaboration & Teamwork: You succeed by working as a team, stepping up to support teammates, and sharing knowledge freely. You actively break down silos by connecting across teams, inviting different perspectives, and staying open to new ideas to achieve shared goals.
  • Growth & Adaptability: You are dedicated to continuous improvement and challenge yourself to learn and adapt. You proactively seek, offer, and act on feedback with openness and can anticipate potential obstacles to take proactive steps.
  • Respect & Inclusion: You build strong relationships by treating everyone with kindness, dignity, and trust. You approach interactions assuming positive intent and have the courage to address difficult topics directly and honestly while showing care for others.
  • Transparent Communication: You communicate openly and honestly to build trust and alignment. You are proactive in setting clear expectations, sharing the "why" behind decisions, and providing timely updates to ensure the right people have the information they need.

Qualifications (Required):
  • Strong organizational skills and attention to detail.
  • A customer-service mindset and ability to communicate clearly with diverse audiences.
  • Proficiency with Google Workspace (Gmail, Sheets, Docs).

Qualifications (Preferred):
  • Previous experience in administrative support, office management, or shipping/receiving.
  • Experience working in a fast-paced campaign or non-profit environment.

Note: On-year requirements include working outside of normal work hours; including canvassing and other election-preparation as necessary.
Benefits: Great benefits including; excellent health care ($1/month), dental ($1/month), vision ($1/month), life insurance (free), short term and long-term disability (free), mileage reimbursement, monthly cell phone stipend, paid vacation days, retirement plan with employer match, floating holidays, paid holidays.
Equity and Inclusion: The Democratic Party of Wisconsin has a vision for a deeply inclusive and diverse party organization, membership, and electorate. In order to be successful at the Democratic Party of Wisconsin candidates must have the cultural competence to successfully work with a diverse array of constituency groups. We especially strongly encourage applicants with close ties to Black, Indigenous, AAPI, Latinx, Muslim, non-English-speaking, disability, and LGBTQIA+ communities. The Democratic Party of Wisconsin is an Equal Opportunity Employer.
The pay range for this role is:
50,000 - 60,000 USD per year (In Person - Madison (15 N))

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